Secondary School Coffee Serveries

Secondary School Coffee Serveries

The Director of Finance and Corporate Services, on behalf of Renfrewshire Council, is seeking to engage Contractors for the requirement of adaptations to the dining areas within six secondary schools.

CONTRACT NOTICE – NATIONAL

WORKS

1 Authority Details

1.1

Authority Name and Address


Renfrewshire Council

Corporate procurement Unit., Renfrewshire House, Cotton Street,

Paisley

PA1 1JB

UK

Derek McLean

+44 1416186119

derek.mclean@renfrewshire.gov.uk
http://www.renfrewshire.gov.uk

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Secondary School Coffee Serveries

2.2

Description of the goods or services required

The Director of Finance and Corporate Services, on behalf of Renfrewshire Council, is seeking to engage Contractors for the requirement of adaptations to the dining areas within six secondary schools.

The Contracts involves works inclusive of installation of a coffee bar servery, modification / renewal of plumbing, electrical and data supply, and the supply and installation of an appropriate serving area and associated equipment.

The Invitation to Tender will be split into 6 Lots, each forming a separate and discrete contract. The requirements for each contract are specified in Section 5 – Scope of Works of the tender as published in Public Contracts Scotland – Tenders. Tenderers may tender for as many or as few of the Lots as they wish.

The Lots will be specified as:

1. Paisley Grammar

2. Gryffe High School

3. Trinity High School

4. Johnstone High School

5. Renfrew High School

6. Castlehead High School

NOTE: The authority has indicated that they are using the PCS-Tender Module to carry out this procurement process. To access the PCS-Tender Module and record your interest in this notice please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk

If you are not already registered with the PCS-Tender Module registration will be required.

2.3

Notice Coding and Classification

391010 Buildings – Construction
399999 other Works – Construction, Repair and Maintenance

150 … Glasgow & Strathclyde

2.4

Total quantity or scope of tender

The tender is for the installation of a coffee style servery within 6 Renfrewshire Secondary Schools. Each school will have differing requirements due to space and accessability, however the size, requirements and specification for each school are comparable. The scope of the contracts can be obtained from the tender documents as published in Public Contracts Scotland – Tenders.

The start date of the project is anticipated to be Wednesday 23rd January 2013, with a completion date of all works for all lots of 31st March 2013.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Minimum standards and qualification required:

Details of the company that you are representing and has the legal ability to enter into contract with the Council.

Business Probity

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All Tenderers will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

Conviction of Criminal Offences

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All Tenderers will be required to produce a certificate or declaration demonstrating that the Tenderer, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

All Tenderers will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

All Tenderers will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

Any Tenderer found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

All Tenderers will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

All Tenderers will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

Completeness of Submission

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Tender Submissions must be sufficiently complete to enable a full and detailed evaluation of all components of the bid to be undertaken.

Financial Stability

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Tenderers must evidence a good high street credit rating and an annual turnover as noted below of at least £120,000 per Lot

If bidding for Multiple Lots the turnover to be evidenced must equate to the collective turnover for all lots for which you wish to be considered.

The Council will use Dun and Bradstreet to assist in its determination of the organisations financial status and risk and will require that all tenderers evidence the equivalent Failure Score 35 or above to pass this stage of the bid selection evaluation.

It is recommended that candidates review their own Dun and Bradstreet Failure Score in advance of submitting their tender submission. If following this review Tenderers consider that the Dun and Bradstreet Failure Score does not reflect their current financial status, details of this must be provided within the Tender Submission, complete with evidence of a good high street credit rating (the equivalent of Dun and Bradstreet Failure Score 35) from a recognised credit referencing agency. The Council will review any such information as part of the evaluation of the Tenderers financial status.

Where the Tenderer is under no obligation to publish accounts and therefore does not have a Dun and Bradstreet Failure Score or equivalent rating, they must provide their audited financial accounts as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size. This assessment will consider whether or not the Tenderers annual turnover meets the minimum turnover levels stated above and whether or not there is any significant financial risk identified.

Where a consortium bid is received, the Dun and Bradstreet Risk Failure Score of each consortium member shall be assessed however the collective annual turnover of all consortium members will be utilised in the assessment of annual turnover.

Where the Tenderer is a subsidiary of a group but is applying as a company and fails to meet the minimum financial turnover requirements or minimum Dun and Bradstreet Failure Score (or equivalent) as a company, a parent company guarantee will be required to allow progression to stage two of the evaluation. The parent company must meet the minimum financial requirements as assessed by the Council. If a parent company guarantee is required, the parent company must provide confirmation of agreement to the provision of a parent company guarantee. The parent company guarantee will be in the form provided in the Tender Documentation.

Where the Tenderer intends to sub-contract more than 25% of any contract value to a single sub-contractor, a Dun and Bradstreet Failure Score assessment will be carried out on the sub-contractor. The Council reserve the right to request one copy of all sub-contractors last 2 years audited accounts and details of significant changes since the last year end. The Council also reserve the right to reject the use of sub-contractors in relation to the contract where they fail to meet the Council’s minimum financial criteria for consideration.

Tenderers must evidence the under-noted insurance provision:

– Employer’s Liability – minimum indemnity limit of £5m;

– Third Party Liability – minimum indemnity limit of £2m;

– Contractors All Risk – As per terms and conditions and no less than “the Works”

– Third Party Motor Insurance – minimum indemnity limit of £5m.

– Professional Indemnity Insurance – Minimum indemnity limit of £1m

Eligibility to Contract

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Tenderers will be required to confirm that none of the criteria in respect to Regulation 23 (Criteria for the rejection of economic operators) of the Public Contracts (Scotland) Regulations apply.

Suitable Health & Safety and Other Policies

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Candidates must provide a copy of their current organisations signed and dated Health & Safety policy statement.

You must tell us whether your organisation is SSIP(Safety Schemes in Procurement) accredited (if applicable) and evidence robust policies and processes. If you are accredited you must give us your registration number and details.

Compliance with all relevant statutory obligations (e.g. Equalities Act) Tenderers must provide a statement of compliance with relevant statutory obligations. Tenderers will also be required to provide their Equal Opportunities Policy and Equality Questionnaire.

Environmental Policy

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Tenderers must provide a statement of their current Environmental Policy and completed Waste Carriers Form. Tenderers must also confirm their compliance with BS 5228 1997 in relation to Noise & Disturbance.

Subcontractors

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Tenderers must evidence a robust process for appointing and managing any Sub-Contractors or external Agencies they intend to use.

Compliance with Terms & Conditions

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Tenderers must confirm compliance or qualifications proposed must be deemed acceptable by the Council.

Form of Tender / Supplementary Appendices

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Tenderers must have submitted their signed Form of Tender and stated a price against the contract sum analysis.

Tenderers must also have completed & signed all appendices where required.

Capacity to Contract

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Tenderers must evidence ability to service the Contract by reference to work in hand, resource levels by discipline and ability to ensure availability and continuity of suitably qualified and experienced resource to undertake services required; account management arrangements; role of senior staff; management arrangements and suitable systems / technologies in place.

Experience and Track Record

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Tenderers must provide a statement of relevant experience of their organisation successfully undertaking works in a similar environment meaning multiple schools, or other canteen style serveries being worked on. Evidence by way of case studies, having undertaken at least 3 such contracts within the last 2 years and including performance statistics.

Tenderers must provide 2 written references as part of their tender submission, which reference projects completed within the previous 2 years, that confirms the ability of the organisation to successfully undertake the works for which they wish to be considered.

Suitable Quality Policies & Systems / Practices

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Tenderers must provide evidence of robust Quality Policies and Systems/Practices in operation. Tenderers will also be required to provide their up to date Quality Policy.

Testing of Plant & Machinery

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Tenderers must evidence a robust process for ensuring that plant, machinery and vehicles proposed are certified as fit for use.

To pass stage one of the evaluation (Bid Selection Criteria) contractors must evidence compliance/confirmation to all of the above points. If successful, contractors shall then progress to stage two of the evaluation. The stage two evaluation will be based upon the undernoted Award Criteria, evaluated against the tender documentation responses received:

Price – 70%

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Quality – 30% (Which shall include the following sub sections)

Quality

Risk

Programme

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

RC1212_742(ITT1280)

4.3

Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
18-01-2013  Time  12:00

c) Estimated award date  23-01-2013

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

The purpose of this contract notice is to publicise the forthcoming tender opportunity for the Secondary Schools Coffee Serveries at six secondary schools in Renfrewshire.

Please note that no tender documentation is held within the Public Contracts Scotland website (this website). To access the tender documentation, interested parties must now register at the Public Contracts Scotland Tender Portal https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

Once a contractor has registered with the Public Contracts Scotland Tender Portal , they will be able to access the tender documents.

Please note that all questions and communications relating to this tender must be posted via the Public Contracts Scotland Tenders Portal Message Board. This ensures fairness and transparency to all interested parties.

Any contract awarded as a result of this tender exercise will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.

(SC Ref:249024)

5.2

Additional Documentation

5.3

Publication date of this notice

21-12-2012

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