Secure Destruction and Shredding of Confidential Waste

Secure Destruction and Shredding of Confidential Waste

North Lanarkshire Council is looking to procure the services of a suitably accredited supplier for the secure destruction of confidential waste from various Council premises.

United Kingdom-Motherwell: Shredders

2016/S 075-131990

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Lanarkshire Council
Civic Centre, Windmillhill Street
For the attention of: Head of Business for Legal and Democratic Solutions, Archie Aitken
ML1 1AB Motherwell
UNITED KINGDOM
Telephone: +44 1698302222
Fax: +44 1698275125

Internet address(es):

General address of the contracting authority: http://www.northlanarkshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010

Electronic access to information: www.publiccontractsscotland.gov.uk

Further information can be obtained from: North Lanarkshire Council
Civic Centre, Windmillhill Street
Contact point(s): Corporate Property and Procurement
For the attention of: Euan Walker
ML1 1AB Motherwell
UNITED KINGDOM
Telephone: +44 1698520418
E-mail: walkeru@northlan.gov.uk
Internet address: http://www.northlanarkshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: North Lanarkshire Council
Civic Centre, Windmillhill Street
Contact point(s): Corporate Property and Procurement
For the attention of: Euan Walker
ML1 1AB Motherwell
UNITED KINGDOM
Telephone: +44 1698520418
E-mail: walkereu@northlan.gov.uk
Internet address: http://www.northlanarkshire.gov.uk

Tenders or requests to participate must be sent to: North Lanarkshire Council
Civic Centre, Windmillhill Street
Contact point(s): Corproate Property and Procurement
For the attention of: Euan Walker
ML1 1AB Motherwell
UNITED KINGDOM
Telephone: +44 1698520418
E-mail: walkereu@northlan.gov.uk
Internet address: http://www.northlanarkshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Secure Destruction and Shredding of Confidential Waste.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: North Lanarkshire.

NUTS code UKM36

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 300 000 GBP

II.1.5)Short description of the contract or purchase(s)

North Lanarkshire Council is looking to procure the services of a suitably accredited supplier for the secure destruction of confidential waste from various Council premises via a single provider, single lot framework agreement.
The successful tenderer appointed to the framework agreement will be required to provide the following services:
— a recurring scheduled off-site destruction of confidential waste service;
— an ad-hoc on-site shredding service for high usage requirements; and
— an ad-hoc off-site shredding service for high usage requirements.
Tenderer’s wishing to bid for this opportunity must hold the following accreditations:
— BS EN 15713:2009 — Secure Destruction of Confidential Material; and/or
— ISO 14001:2015 — Environmental management System

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=441396

II.1.6)Common procurement vocabulary (CPV)

30191400, 90511400, 90510000, 90513000, 90514000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The successful tenderer appointed to the framework agreement will be required to provide the following services across all Services within North Lanarkshire Council and potentially the Councils Arms Length External Organisations:
— a recurring scheduled off-site destruction of confidential waste service;
— an ad-hoc on-site shredding service for high usage requirements; and
— an ad-hoc off-site shredding service for high usage requirements.
Estimated value excluding VAT: 300 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The option to extend for a period 12 months following the initial 36 month period.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The council reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be provided in the Invitation To Tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the council on all matters relating to the framework agreement. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the framework agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in the Invitation to Tender.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
In accordance with regulation 23 of the Public Contracts (Scotland) Regulations 2012 and as set out in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
In accordance with regulation 24 of Public Contracts (Scotland) Regulations 2012 and as set out in the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(6) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(7) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(8) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(9) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(10) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
In accordance with regulation 25 of the Public Contracts (Scotland) Regulations 2012 and as set out in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPT-EW-FC-16-002
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

23.5.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.6.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The PQQ and supporting documentation may be downloaded from the Public Contracts Scotland Portal at http//www.publiccontractsscotland.gov.ukTo access these documents Candidates will firstly need to register (if they have not already done so) on the Public Contracts Scotland Portal and then express interest in this particular procurement. Requests to participate must be by way of completion and return of the Pre-QQQ in hard copy only by the date and time specified in Section IV.3.4) of this contract notice. Late submissions will not be accepted. The council reserves the right not to award any contract as a result of the procurement process initiated by this Contract Notice and in such event will not be liable for any costs incurred by any party.

(SC Ref: 441396).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The council will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. A Tenderer that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.4.2016

 

Related Posts

Data Destruction – Request for Quote

Tender for Disposal of Devices that Hold Data (South Wales Police)

Supply Mobile Confidential Waste Shredding Vehicle

Contract for Repair and Maintenance of Shredders

Enjoyed this post? Share it!