Security Access Products Tender

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Security Access Products Tender

10 Lots. This Framework agreement will be for the supply and installation of the following products:
Lot 1: doors; Lot 2: covers; Lot 3: cabinets and modular buildings, security rated, steel.

United Kingdom-Reading: Security equipment

2015/S 017-027791

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Thames Water Utilities Limited
Procurement Support Centre — 3rd Floor East, C/o Mail Room, Rose Kiln Court
RG2 0BY Reading
UNITED KINGDOM
E-mail: procurement.support.centre@thameswater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

FA1255 Security Access Products.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Whole of Thames Water operating region.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10

Duration of the framework agreement

Duration in years: 7

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 5 000 000 and 15 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

Thames Water requires the supply and installation of a range of physical security products used to secure access to buildings and other assets across the estate. The Security and Emergency Measures Direction (SEMD) programme and potentially the adoption of private pumping stations will be key demand drivers for these products through AMP6. Products in this area must comply with Thames Water specifications, including nationally recognised security standards.
This Framework agreement will be for the supply and installation of the following products:
Lot 1: doors;
Lot 2: covers;
Lot 3: cabinets and modular buildings, security rated, steel;
Lot 4: cabinets and modular buildings, non security rated, steel;
Lot 5: cabinets and modular buildings, security rated, alternative materials;
Lot 6: cabinets and modular buildings, non security rated, alternative materials;
Lot 7: mesh products;
Lot 8: window bars;
Lot 9: louvre panels;
Lot 10: roller shutters.
Thames Water are intending to develop standardised modular buildings to house MCC (Motor Control Centre) units, involving the standardisation of interfaces both within and outside the modular buildings, developing methods to ease installation and ensuring products meet cooling requirements. Winners of Lots 3-6 are expected to jointly develop these products with Thames Water and any other peer suppliers who win the other lots.
Thames Water may require delivery of products directly to customer, to central stores or to project site.
Specific ‘call-off’ contracts awarded under the framework arrangements may be awarded directly by Thames Water or by one of its approved contractors or an approved sub-contractor. The supplier will be expected to offer the same levels of service and commercial benefits to Thames Water and its approved contractors and sub-contractors.
For single large scale requirements the supplier may be required to provide project management services to ensure that all goods are supplied in a timely manner and project costs re minimised.
Thames Water will consider how lots may be combined (If at all) subject to responses received from applicants and in particular where this is considered to offer best value.
Thames Water reserves the right not to award Framework Agreements for 1 or more Lots, or for any lots. Thames Water does not guarantee exclusivity of supply in any Lot and may also award 1 or more Lots to one or more suppliers.
It is envisaged that Framework Agreements will be awarded for the duration of 3 years with 2 further 2 year extensions up to a maximum of 7 years.

II.1.6)Common procurement vocabulary (CPV)

35121000, 44423760, 44210000, 44221000, 44221200, 44115310, 44423750, 44421500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Information to be provided in the invitation to negotiate.

II.2.2)Information about options

Options: yes
Description of these options: Any agreement awarded would be for an initial duration of 3 years, with options to extend annually up to a maximum overall term of 5 or 7 years. Thames Water may award for 5 or 7 years from the outset.

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 84 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Doors

1)Short description:

The supply and installation of doors to comply with specification as a security product, including a variety of customisations as required such as vision panels, weatherproof seals, louvre panels, entry and exit mechanisms and others. Includes both single and double leaf doorsets.

2)Common procurement vocabulary (CPV)

44221200, 35121000, 44421500

Lot No: 2Lot title: Access covers

1)Short description:

The supply and installation of access covers, both flush and upstand to comply with specification as a security product, including a variety of customisations as required such as fallproof and walk-on grids.

2)Common procurement vocabulary (CPV)

44423760, 35121000, 44423750

Lot No: 3Lot title: Cabinets and modular buildings, security rated, steel

1)Short description:

The supply and installation of cabinets and modular buildings to comply with specification as a security product, including a variety of customisations as required such as vision panels, weatherproof seals, louvre panels, entry and exit mechanisms and others. This lot specifies steel as the primary construction material. Thames Water are intending to develop standardised modular buildings to house MCC units, involving the standardisation of interfaces both within and outside the modular buildings, developing methods to ease installation and ensuring products meet cooling requirements. Winners of Lots 3-6 are expected to jointly develop these products with Thames Water and any other peer suppliers who win the other lots.

2)Common procurement vocabulary (CPV)

44211000 – AA11, 35121000

Lot No: 4Lot title: Cabinets and modular buildings, non security rated, steel

1)Short description:

The supply and installation of cabinets and modular buildings, including a variety of customisations as required such as vision panels, weatherproof seals, louvre panels, entry and exit mechanisms and others. This lot specifies steel as the primary construction material. Thames Water are intending to develop standardised modular buildings to house MCC units, involving the standardisation of interfaces both within and outside the modular buildings, developing methods to ease installation and ensuring products meet cooling requirements. Winners of Lots 3-6 are expected to jointly develop these products with Thames Water and any other peer suppliers who win the other lots.

2)Common procurement vocabulary (CPV)

44211000 – AA11

Lot No: 5Lot title: Cabinets and modular buildings, security rated, alternate materials

1)Short description:

The supply and installation of cabinets and modular buildings to comply with specification as a security product, including a variety of customisations as required such as vision panels, weatherproof seals, louvre panels, entry and exit mechanisms and others. This lot is for cabinets and modular buildings whose primary construction material is not steel. Thames Water are intending to develop standardised modular buildings to house MCC units, involving the standardisation of interfaces both within and outside the modular buildings, developing methods to ease installation and ensuring products meet cooling requirements. Winners of Lots 3-6 are expected to jointly develop these products with Thames Water and any other peer suppliers who win the other lots.

2)Common procurement vocabulary (CPV)

44211000, 35121000

Lot No: 6Lot title: Cabinets and modular buildings, non security rated, alternate materials

1)Short description:

The supply and installation of cabinets and modular buildings, including a variety of customisations as required such as vision panels, weatherproof seals, louvre panels, entry and exit mechanisms and others. This lot is for cabinets and modular buildings whose primary construction material is not steel. Thames Water are intending to develop standardised modular buildings to house MCC units, involving the standardisation of interfaces both within and outside the modular buildings, developing methods to ease installation and ensuring products meet cooling requirements. Winners of Lots 3-6 are expected to jointly develop these products with Thames Water and any other peer suppliers who win the other lots.

2)Common procurement vocabulary (CPV)

44211000

Lot No: 7Lot title: Mesh Products

1)Short description:

The supply and installation of mesh enclosures to comply with specification as a security product, including a variety of customisations as required such as entry and exit mechanisms and others. This also include the provision of individual mesh panels as specified.

2)Common procurement vocabulary (CPV)

44210000, 35121000

Lot No: 8Lot title: Window Bars

1)Short description:

The supply and installation of window bars to comply with specification as a security product.

2)Common procurement vocabulary (CPV)

44221000, 35121000

Lot No: 9Lot title: Louvre Panels

1)Short description:

The supply and installation of louvre panels to comply with specification as a security product.

2)Common procurement vocabulary (CPV)

44221000, 35121000

Lot No: 10Lot title: Roller Shutters

1)Short description:

The supply and installation of roller shutters to comply with specification as a security product.

2)Common procurement vocabulary (CPV)

44115310, 35121000

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Bonds and/or parent company guarantees of performance and financial standing may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Specified in the Invitation to Negotiate.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortia may be required to form a legal entity prior to any award.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Specified in the Invitation to Negotiate.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3 and the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3 and the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3 and the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Thames Water reserves the right to conduct an electronic auction, if it wishes to do so, as part of the award criteria for the particular contract/agreement.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

FA1255

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

IV.3.4)Time limit for receipt of tenders or requests to participate

5.2.2015 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Between 3 to 7 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

All suppliers who wish to respond to this OJEU notice must request a pre-qualification questionnaire (PQQ) by emailingprocurement.support.centre@thameswater.co.uk providing the following details:

Company Name;
Contact Name (x 2);
Contact Email (x 2);
Contact Telephone (x 2).
Project being applied for (please state the title used in section II.1.1 of this notice).
Thames Water’s Procurement Support Centre will then send you an email (to the email address provided by you) setting out login details for Thames Water’s eSourcing system (IASTA).
To view the PQQ you will need to login to Thames Water’s eSourcing system (IASTA). Should you wish to submit a PQQ, you must complete and submit it on Thames Water’s eSourcing system by the date and time stated in the PQQ. Further instructions for bidders are set out within the PQQ.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Thames Water Utilities Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.1.2015

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