Security and Car Parking Services Tender

Security and Car Parking Services Tender

Chesterfield Royal Hospital NHS Foundation Trust is seeking to establish a manned security contract including car park and traffic management.

United Kingdom-Chesterfield: Investigation and security services

2015/S 177-321576

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Chesterfield Royal Hospital NHS Foundation Trust
Top Road, Calow
Contact point(s): Procurement Department
For the attention of: Lindsey Bethune
S44 5BL Chesterfield
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/noecpc

Address of the buyer profile: https://in-tendhost.co.uk/noecpc

Further information can be obtained from: Chesterfield Royal Hospital NHS Foundation Trust
Top Road, Calow
Contact point(s): Procurement Department
For the attention of: Lindsey Bethune
S44 5BL Chesterfield
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/noecpc

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Chesterfield Royal Hospital NHS Foundation Trust
Top Road, Calow
Contact point(s): Procurement Department
For the attention of: Lindsey Bethune
S44 5BL Chesterfield
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/noecpc

Tenders or requests to participate must be sent to: Chesterfield Royal Hospital NHS Foundation Trust
Top Road, Calow
Contact point(s): Procurement Department
For the attention of: Lindsey Bethune
S44 5BL Chesterfield
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/noecpc

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Security and Car Parking Services Provision.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Chesterfield Royal Hospital NHS Foundation Trust.

NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Security and Car Parking Services Provision:
Chesterfield Royal Hospital NHS Foundation Trust is seeking to establish a manned security contract including car park and traffic management. The Trust is seeking to appoint a professional security team to deliver both asset and people protection in addition to car parking. The service team will assist in maintaining a safe and secure environment for patients, staff and visitors whilst protecting the Trust’s assets, buildings and grounds from loss.
The core requirements for the contract relate to the provision of a manned guarding service including internal and external patrols and CCTV monitoring and supporting car park cash collection and enforcement duties. The Trust requires the provision of high quality cost-effective security and car park management services with each element of the service being fully integrated for flexibility and efficient delivery of services
The contract is due to commence on 1.7.2016 and will have an initial 3 year term with an option to extend at the Trusts discretion for up to a further 2 years.
It is highly likely that TUPE will apply to the current contractor‘s staff and while the Trust will pass on entitlement information, it will be the requirement of the incumbent and successful contractors to indemnify the Trust with regards to the relevant obligations under such provisions
How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):

— Browse to the eSourcing Portal: https://in-tendhost.co.uk/noecpc and click the link to ‘Register’,

— Enter your correct business and user details,
— Note your username will be the email address you have entered,
— You will also then shortly receive an email confirmation.
2. Once registered access the site and from the Home page hover over Tenders on the tool bar and select current tenders from the drop-down options,
3. Express Interest in the tender you are interested in:
Select ‘Express Interest’ within the Tender Details (located at the bottom of the synopsis). On doing so, you will instantly have access to the ‘Tender Management’ area for that tender. Any available documentation will be available via the various relevant tabs. You can access this area at any point by logging in, navigating to ‘My Tenders’ and selecting ‘View Details’.
4. Responding to the tender:
— There will be a tab allocated to any tender stage (e.g. PQQ and/or ITT). Under the ‘My Tender Return’ area, you will be required to complete any mandatory questionnaires and upload any requested documentation. You can now use the ‘Correspondence’ function to communicate with the buyer and seek any clarification (any clarifications will be found within the ‘Clarifications’ tab).
— Note the deadline for completion then follow the on-screen instructions to complete and submit your response,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
— You must then submit your reply using the ‘Submit Response’ button at the bottom of the page.
If you require any further assistance, please consult the online help or contact the In-tend Support Desk. Alerts will be sent to your request email addresses when any correspondence, alterations or clarifications are issued.
The standards and criteria are available in the PQQ/ITT documents available as indicated above.

II.1.6)Common procurement vocabulary (CPV)

79700000, 98351000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please refer to information contained in the PQQ and ITT.
Estimated value excluding VAT:
Range: between 1 400 000 and 1 700 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The range above includes the option to extend the contract for up to a further 2 years.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See Pre Qualification Questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Pre Qualification Questionnaire.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium bids are acceptable but the authority may require the consortium to incorporate a special vehicle and provide parent company guarantees.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Pre Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: See Pre Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
See Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Full details of standards, evaluation criteria and weightings are in the PQQ and invitation to tender documents.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: See Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CRH 00873

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.10.2015 – 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To gain access to information on this tender including amendments, clarifications and to respond to this tender including any clarifications, you must register your interest to this tender on the following site: https://in-tendhost.co.uk/noecpc

How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):

— Browse to the eSourcing Portal: https://in-tendhost.co.uk/noecpc and click the link to ‘Register’,

— Enter your correct business and user details,
— Note your username will be the email address you have entered,
— You will also then shortly receive an email confirmation.
2. Once registered access the site and from the Home page hover over Tenders on the tool bar and select current tenders from the drop-down options,
3. Express Interest in the tender you are interested in:
Select ‘Express Interest’ within the Tender Details ( located at the bottom of the synopsis). On doing so, you will instantly have access to the ‘Tender Management’ area for that tender. Any available documentation will be available via the various relevant tabs. You can access this area at any point by logging in, navigating to ‘My Tenders’ and selecting ‘View Details’.
4. Responding to the tender:
— There will be a tab allocated to any tender stage (e.g. PQQ and/or ITT). Under the ‘My Tender Return’ area, you will be required to complete any mandatory questionnaires and upload any requested documentation. You can now use the ‘Correspondence’ function to communicate with the buyer and seek any clarification (any clarifications will be found within the ‘Clarifications’ tab).
— Note the deadline for completion, then follow the on-screen instructions to complete and submit your response.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
— You must then submit your reply using the ‘Submit Response’ button at the bottom of the page.
If you require any further assistance, please consult the online help or contact the In-tend Support Desk. Alerts will be sent to your request email addresses when any correspondence, alterations or clarifications are issued.
The deadline for submitting the ITT is 9:00 on the 12.10.2015.
The standards and criteria are available in the PQQ/ITT documents.
Tenders and all supporting documentation for the contract must be priced in Stirling and written in English. Any agreement entered into will be considered a contract made and written in England according to English Law and will be subject to the exclusive jurisdiction of the English Courts. Chesterfield Royal Hospital NHS Foundation Trust is not liable for any costs incurred by those expressing an interest in and/or tendering for this contract opportunity. Chesterfield Royal Hospital NHS Foundation Trust reserves the rights to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means, if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.
The value/range stated in Section II.2.1) of this notice is indicative only and the final value of the contract will depend on the final tenders received by Chesterfield Royal Hospital NHS Foundation Trust and the tender submitted by the successful tenderer. Chesterfield Royal Hospital NHS Foundation Trust therefore reserves the right to award a contract for more or less than the value/range indicated in Section II.2.1) The values detailed in II.2.1) includes the cost of the option to extend the contract for up to a further 2 years.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Chesterfield Royal Hospital NHS Foundation Trust (Procurement Department)
Top Road, Calow
S44 5BL Chesterfield
UNITED KINGDOM
E-mail: crhft.procurement@nhs.net

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Chesterfield Royal Hospital NHS Foundation Trust will incorporate a minimum of a 10 calendar day standstill period at the point information on award of the contract is communicated. Any tenderer wishing to appeal the decision to award the contract or after the award of the contract should refer to the UK Public Contracts Regulations 2015 regarding remedies and seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.9.2015

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