Security and Concierge Services Birmingham
The Big Lottery Fund requires 24 hours, 7 days a week manned security service in its Birmingham office .
United Kingdom-London: Reception services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Big Lottery Fund
1 Plough Place
For the attention of: Jane Vasilyeva
EC4A 1DE London
General address of the contracting authority: http://www.biglotteryfund.org.uk/
Electronic access to information: http://www.biglotteryfund.org.uk/about-big/tender-opportunities
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Birmingham.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
A. a daytime concierge and security service during the weekdays, Monday to Friday, from 7:00 to 19:00.
B. an evening security guard service during the weekdays, Monday to Friday, from 19:00 to 7:00.
C. a weekend security guard service, Saturday-Sunday, 24 hours, 2 shifts
D. a building patrol reporting system to highlight the times that the security patrols have been carried out during the day and night.
The contract duration will be 2 years with an option to extend for a further 1 year.
Bidders should note TUPE may apply to this contract.
The contract is capped at 340 000 GBP including VAT and all expenses over 3 years. Further information about the Fund’s requirements can be found in the ITT which can be downloaded from: https://www.biglotteryfund.org.uk/about-big/tenderopportunities
II.1.6)Common procurement vocabulary (CPV)
79992000, 79993000, 79710000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 188 889 and 284 000 GBP
II.2.2)Information about options
Description of these options: The Contract is for a term of 2 years and the Fund shall have the option to extend for up to a further 1 year.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the tender documents which can be downloaded at: http://www.biglotteryfund.org.uk/about-big/tender-opportunities
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
— Balance Sheet
— Profit and Loss Account and Cost of Sales
EN Standard form 02 – Contract notice 7 / 16
— Full notes to the accounts
— Director’s report/auditor’s report
If you are unable to submit the information requested above because your organisation is below the threshold for which audited accounts are required, please submit the following documents instead:
— Balance Sheet
— Profit and Loss Statement
Failure to achieve this minimum requirement and pass the financial assessment shall result in the bidder being excluded from further participation in the tender competition.
(2) The Bidder’s Total Costs in Table A do not exceed 340 000 GBP (including VAT and expenses). Bidders whose costs exceed this amount will be excluded from further consideration in the tender process.
(1) The Fund requires the provider to have a minimum of 3 years relevant experience successfully delivering similar security and concierge services contracts and supporting references evidencing this.
(2) Bidders must have a formal quality management system in place.
III.3.1)Information about a particular profession
Section IV: Procedure
IV.1.1)Type of procedure
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.4.1)Body responsible for appeal procedures
The High Court, The Royal Courts of Justice
WC4A 2LL London
Telephone: +44 207946000
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: