Security Equipment Maintenance and Installation Tender

Security Equipment Maintenance and Installation Tender

Lot 1: Electronic Security Maintenance for Northumbrian Water and Essex and Suffolk Water Operating Areas; Lot 2: CCTV Maintenance for the Northumbrian Water Operating Area; Lot 3: CCTV Maintenance for the Essex and Suffolk Operating Area.


United Kingdom-Durham: Repair and maintenance services of security equipment

2014/S 087-153102

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Northumbrian Water Limited
Boldon House, Wheatlands Way, Pity Me
For the attention of: John Murray
DH1 5FA Durham
UNITED KINGDOM
Telephone: +44 8706084820
E-mail: amp6securitytender@nwl.co.uk

Internet address(es):

General address of the contracting entity: www.nwl.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

NW1354 Security Equipment Maintenance and Installation.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: The contract will be performed across Northumbrian Water Limited’s operating area. This includes both the Northumbrian Water Operating area and the Essex and Suffolk Operating area.
NUTS code UKC,UKH3,UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in years: 6

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 2 000 000 and 2 500 000 GBP

II.1.5)Short description of the contract or purchase(s):

Northumbrian Water Limited have a requirement for a number of contracts for security equipment maintenance and installation works for both the Northumbrian Water and Essex and Suffolk Water operating areas. Security systems covered by this contract include intruder alarms, CCTV, security software systems, access control, intercom, video entry systems, electronically operated barriers, electrically operated gates, electronic and mechanical lock, electric fences and all electronic, electrical and mechanical systems located externally and internally on NWL’s sites.
The requirement will be split into the following lots:
Lot 1: Electronic Security Maintenance for Northumbrian Water and Essex and Suffolk Water Operating Areas;
Lot 2: CCTV Maintenance for the Northumbrian Water Operating Area;
Lot 3: CCTV Maintenance for the Essex and Suffolk Operating Area;
Lot 4: Gates and Barrier Systems Maintenance for Nortumbrian Water Operating Area;
Lot 5: Gates and Barrier Systems Maintenance for Essex and Suffolk Water Operating Area.

II.1.6)Common procurement vocabulary (CPV)

50610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Northumbrian Water Limited have a requirement for a number of contracts for security equipment maintenance and installation works for both the Northumbrian Water and Essex and Suffolk Water operating areas. Security systems covered by this contract include intruder alarms, CCTV, security software systems, access control, intercom, video entry systems, electronically operated barriers, electrically operated gates, electronic and mechanical lock, electric fences and all electronic, electrical and mechanical systems located externally and internally on NWL’s sites.
The requirement will be split into the following lots and full details of the Lots can be found in Annex B (Information About Lots).
Estimated value excluding VAT
Range: between 2 000 000 and 2 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contracting entity reserves the option to remove permanently or suspend suppliers at any time who fall below acceptable standards of performance in any respect.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals:
Range: between 1 and 3

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1: Electronic Security Maintenance for Northumbrian Water and Essex and Suffolk Water Operating Area

1)Short description:

The items covered under this lot include (but are not limited to):
Intruder Alarms, Electronic Access Control (PAC), intercoms, electric fences, electronic locks, first line response for Cortech (security software system) and the first line response for barriers and gates. NWL will require routine maintenance (generally 6 monthly/annually) as well as breakdown maintenance response and repair. This lot requires a 24/7, 365 day stand-by arrangement to cater for emergency response (max 4 hour response) to critical equipment. Minor capital works will typically also be delivered through the maintenance provider where repairs to existing assets are not financially viable.

2)Common procurement vocabulary (CPV)

50610000

3)Quantity or scope:

The items covered under this lot include (but are not limited to):
Intruder Alarms, Electronic Access Control (PAC), intercoms, electric fences, electronic locks, first line response for Cortech (security software system) and the first line response for barriers and gates. NWL will require routine maintenance (generally 6 monthly/annually) as well as breakdown maintenance response and repair. This lot requires a 24/7, 365 day stand-by arrangement to cater for emergency response (max 4 hour response) to critical equipment. Minor capital works will typically also be delivered through the maintenance provider where repairs to existing assets are not financially viable.
Estimated value excluding VAT
Range: between 1 260 000 and 1 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots:

The estimated spend under this Lot is 210 000 GBP per annum. The duration of this lot is for an initial period of 36 months with an option to extend for a further period of 36 months. Any number or duration of extension can be taken up to a maximum of 36 months.

Lot No: 2 Lot title: Lot 2: CCTV Maintenance for Northumbrian Water operating area

1)Short description:

The items covered under this lot include (but are not limited to):
Cameras and installation, video recording, interfacing with Cortech, IP based CCTV, camera controls, screens and monitors, column physical installs and lamps, local and remote monitoring. NWL will require routine maintenance (generally 6 monthly/annually) as well as breakdown maintenance response and repair. NWL will require the supplier to have the capability to attend site within 24 hours from notification of a request. Minor capital works will typically also be delivered through the maintenance provider where repairs to existing assets are not financially viable.

2)Common procurement vocabulary (CPV)

50610000

3)Quantity or scope:

The items covered under this lot include (but are not limited to):
Cameras and installation, video recording, interfacing with Cortech, IP based CCTV, camera controls, screens and monitors, column physical installs and lamps, local and remote monitoring. NWL will require routine maintenance (generally 6 monthly/annually) as well as breakdown maintenance response and repair. NWL will require the supplier to have the capability to attend site within 24 hours from notification of a request. Minor capital works will typically also be delivered through the maintenance provider where repairs to existing assets are not financially viable.
Estimated value excluding VAT
Range: between 300 000 and 350 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots:

The estimated spend under this lot is approx 50 000 GBP per annum. The duration of this lot is for an initial period of 36 months with an option to extend for a further period of 36 months. Any number or duration of extension can be taken up to a maximum of 36 months.

Lot No: 3 Lot title: Lot 3: CCTV Maintenance for Essex and Suffolk operating area

1)Short description:

The items covered under this lot include (but are not limited to):
Cameras and installation, video recording, interfacing with Cortech, IP based CCTV, camera controls, screens and monitors, column physical installs and lamps. NWL will require routine maintenance (generally 6 monthly/annually) as well as breakdown maintenance response and repair. NWL will require the supplier to have the capability to attend site within 24 hours from notification of a request. Minor capital works will typically also be delivered through the maintenance provider where repairs to existing assets are not financially viable.

2)Common procurement vocabulary (CPV)

50610000

3)Quantity or scope:

The items covered under this lot include (but are not limited to):
Cameras and installation, video recording, interfacing with Cortech, IP based CCTV, camera controls, screens and monitors, column physical installs and lamps. NWL will require routine maintenance (generally 6 monthly/annually) as well as breakdown maintenance response and repair. NWL will require the supplier to have the capability to attend site within 24 hours from notification of a request. Minor capital works will typically also be delivered through the maintenance provider where repairs to existing assets are not financially viable.
Estimated value excluding VAT
Range: between 120 000 and 150 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots:

The estimated spend under this lot is approx 20 000 GBP per annum. The duration of this lot is for an initial period of 36 months with an option to extend for a further period of 36 months. Any number or duration of extension can be taken up to a maximum of 36 months.

Lot No: 4 Lot title: Lot 4: Gates and Barriers Systems Maintenance for Northumbrian Water operating area

1)Short description:

The items covered under this lot include (but are not limited to):
Pedestrian gates, access gates, turnstiles, physical barriers, IP/GSM Interface and Interface to Cortech/CCTV systems/Alarm systems/ signage. NWL will require routine maintenance (generally 6 monthly/annually) as well as breakdown maintenance response and repair. NWL will require the supplier to have the capability to attend site within 24 hours from notification of a request. Minor capital works will typically also be delivered through the maintenance provider where repairs to existing assets are not financially viable.

2)Common procurement vocabulary (CPV)

50610000

3)Quantity or scope:

The items covered under this lot include (but are not limited to):
Pedestrian gates, access gates, turnstiles, physical barriers, IP/GSM Interface and Interface to Cortech/CCTV systems/Alarm systems/ signage. NWL will require routine maintenance (generally 6 monthly/annually) as well as breakdown maintenance response and repair. NWL will require the supplier to have the capability to attend site within 24 hours from notification of a request. Minor capital works will typically also be delivered through the maintenance provider where repairs to existing assets are not financially viable.
Estimated value excluding VAT
Range: between 300 000 and 350 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots:

The estimated spend under this lot is approx 50 000 GBP per annum. The duration of this lot is for an initial period of 36 months with an option to extend for a further period of 36 months. Any number or duration of extension can be taken up to a maximum of 36 months.

Lot No: 5 Lot title: Lot 5: Gates and Barriers Systems Maintenance for Essex and Suffolk operating area

1)Short description:

pedestrian gates/access gates/turnstiles/physical barriers/Interface to Cortech/CCTV systems/Alarm systems/ signage. NWL will require routine maintenance (generally 6 monthly/annually) as well as breakdown maintenance response and repair. NWL will require the supplier to have the capability to attend site within 24 hours from notification of a request. Minor capital works will typically also be delivered through the maintenance provider where repairs to existing assets are not financially viable.

2)Common procurement vocabulary (CPV)

50610000

3)Quantity or scope:

pedestrian gates/access gates/turnstiles/physical barriers/Interface to Cortech/CCTV systems/Alarm systems/ signage. NWL will require routine maintenance (generally 6 monthly/annually) as well as breakdown maintenance response and repair. NWL will require the supplier to have the capability to attend site within 24 hours from notification of a request. Minor capital works will typically also be delivered through the maintenance provider where repairs to existing assets are not financially viable.
Estimated value excluding VAT
Range: between 120 000 and 150 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 72 (from the award of the contract)

5)Additional information about lots:

The estimated spend under this lot is approx 20 000 GBP per annum. The duration of this lot is for an initial period of 36 months with an option to extend for a further period of 36 months. Any number or duration of extension can be taken up to a maximum of 36 months.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Performance Bonds or parent company guarantees may be required. This will be advised if invited to tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

This will be advised if invited to tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability agreement under English Law with designated lead entity.
III.1.4)Other particular conditions:
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This will be set out in the pre-qualification documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: This will be set out in the pre-qualification documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: This will be set out in the pre-qualification documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

NW1354

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 30.5.2014 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.6.2014 – 16:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Applicants are asked to note that this procurement process will be managed electronically, with all documents and communication being managed through the Northumbrian Water e-Sourcing Spend Management website hosted by Ariba. The deadline for expressions of interest is the 30.5.2014. Upon expressing an interest, you will be given access to NWL’s Ariba tender portal where you can access the pre-qualification documents.
The deadline for the return of the completed pre-qualification documents is the 6.6.2014 at 16:00.
Applicants wishing to participate must register their interest via the email address in I.1 to the contracting entity before the deadline stated in IV.3.3 and provide the following information;
1) Full company name;
2) Main contact details of the person who will receive the documents through the Ariba portal when issued (name, job title, email address, telephone number);
3) Lot(s) you wish to be considered for;
All applicants, whether single applicants or part of a Joint Venture/Consortium must apply on an individual basis, with reference made to the proposed Joint Venture/Consortium partners where this applies. Dates and estimated values shown in this Contract Notice are only indicative at this stage.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.5.2014

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