Security Services 2015 – 2022

Security Services 2015 – 2022

Derby Homes require Security Services to two sites within the City of Derby.

United Kingdom-Derby: Security services

2015/S 140-258533

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby Homes
839 London Road
For the attention of: Jeff Wells
DE24 8UZ Derby
UNITED KINGDOM
Telephone: +44 1332888587
E-mail: jeff.wells@derbyhomes.org

Internet address(es):

General address of the contracting authority: www.derbyhomes.org

Electronic access to information: https://www.delta-esourcing.com/respond/69D9CHU9R7

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/respond/69D9CHU9R7

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Security Services 2015 – 2022 — DHRT05.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services

NUTS code UKF11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Security services.

II.1.6)Common procurement vocabulary (CPV)

79710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Derby Homes require Security Services to two sites within the City of Derby. These are:
Lot 1: Derby Homes Depot at 839 London Road, Derby, DE24 8UZ; and
Lot 2: Milestone House, 93 Green Lane, Derby, DE1 1RX.
Both lots are anticipated to run for 7 years from the award of the contract but there is a break clause included in the contract, the details of which are in the supporting documents.
Lot 1 is anticipated to be in the region of 50 000-70 000 GBP per year;
Lot 2 is anticipated to be in the region of 30 000-50 000 GBP per year.

II.2.2)Information about options

Options: yes
Description of these options: The contract will include a break clause, the precise terms of which are in the supporting documents.
Provisional timetable for recourse to these options:
in months: 84 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Security Services — Derby Homes’ Depot

1)Short description

This lot is for a manned guard at Derby Homes depot at London Road, Derby.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

Derby Homes need one Security Guard to man the depot, 7 days per week. 24 hour cover is required at weekend and bank holidays. Full details of the exact requirements for this lot are found in the supporting documents.
Estimated value excluding VAT:
Range: between 350 000 and 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)

5)Additional information about lots

Full details of the exact requirement for this lot is available in the supporting documentation which is available by using the following link:https://www.delta-esourcing.com/respond/69D9CHU9R7

Lot No: 2Lot title: Security Services — Milestone House

1)Short description

Milestone House is a 34 bed emergency night shelter accommodation at 93 Green Lane, Derby, DE1 1RX. Derby Homes requires a Security Guard 7 days per week including Bank Holidays to provide a manned presence at the unit, to help maintain security, to carry out ‘safe and well’ checks and to support the on-site staff as necessary.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

Full details of the requirements are in the supporting documents which can be obtained by using the following link: https://www.delta-esourcing.com/respond/69D9CHU9R7

Estimated value excluding VAT:
Range: between 210 000 and 350 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)

5)Additional information about lots

Full details of the exact requirement for this lot is available in the supporting documentation which is available by using the following link:https://www.delta-esourcing.com/respond/69D9CHU9R7

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Submission of a monthly electronic invoice to Derby Homes’ generic accounts address.
Payment will be made within 30 days from the receipt of a valid and undisputed invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groupings of economic operators may either (at the discretion of the contracting authority) be required to form a legal entity or to undertake joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details of any conditions are set out in the documents. These may include options relating to Environmental and Social requirements.
The criteria are set out in the supporting documents which can be obtained as detailed in Section 1.1.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The qualification criteria are set out in the supporting documents which can be obtained as detailed in Section 1.1.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The full details of the Economic and Financial ability required are detailed in supporting document No 1 — Questionnaire, minimum standards and selection criteria which can be obtained as detailed in Section 1.1.
The contracting authority need not consider any tender unless it contains a fully completed questionnaire, fully priced tender sheet (for each lot as applicable) and detailed method statements for each lot (as applicable).
Minimum level(s) of standards possibly required: The full details of the Economic and Financial ability required are detailed in supporting document No 1 — Questionnaire, minimum standards and selection criteria which can be obtained as detailed in Section 1.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the supporting documents.
Minimum level(s) of standards possibly required:
As detailed in the supporting documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The successful company(s) must comply with the Private Security Act 2001 and that any operative providing security services for Derby Homes, under Lots 1 and / or 2, will employ operatives with an appropriate SIA licence.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Security Services 2015 – 2022 – DHRT05

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.8.2015 – 11:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 24.8.2015 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Derby Homes are an Arms Length Management Organization (ALMO) responsible for the upkeep of approximately 13 500 council properties (houses, flats and bungalows) along with other council non-housing stock (e.g. certain public buildings, schools etc) and other stock for specialist housing groups.
The right is reserved not to proceed or not to award a contract for the whole or part of this procurement. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for these contracts.

To respond to this opportunity please use the following link: https://www.delta-esourcing.com/respond/69D9CHU9R7

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Derby:-Security-services./69D9CHU9R7

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/69D9CHU9R7

GO Reference: GO-2015720-PRO-6819118.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See VI.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period from the day information on the award of the contract is communicated to tenderers.
If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew, or ought to have known, that grounds for starting proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages, or where the contract award procedures have not been followed correctly, declare the contract to be ‘ineffective’.

An alternative way to access the documents is to visit the Delta website at www.delta-esourcing.com and type in the following access code: 69D9CHU9R7

If you experience any difficulties in getting access to the documents through the Delta site please call the helpdesk on +44 8452707050.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.7.2015

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