Security Services Tender – University of Cambridge Data Centre

Security Services Tender – University of Cambridge Data Centre

The University requires a 24 hour, 7 day per week security service for 2 years.

United Kingdom-Cambridge: Security services

2017/S 222-461580

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Chancellor, Masters and Scholars of The University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise
Cambridge
CB3 0TX
United Kingdom
Contact person: Heather Ajimi
E-mail: purchasing.intend@admin.cam.ac.uk
NUTS code: UKH12Internet address(es):Main address: http://https://in-tendhost.co.uk/universityofcambridge
I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://in-tendhost.co.uk/universityofcambridge
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofcambridge
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Higher Educatoin/Research

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

For the provision of Security Services to a University of Cambridge Data Centre.

II.1.2)Main CPV code

79710000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University requires a 24 hour, 7 day per week security service for 2 years in the first instance for a secure Data Centre facility operated by the University of Cambridge.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKH12
NUTS code: UKH12

II.2.4)Description of the procurement:

The University requires a 24 hour, 7 day per week security service for 2 years in the first instance for a secure Data Centre facility operated by the University of Cambridge.

1.2 The University of Cambridge

The University of Cambridge is an ancient collegiate university in the East of England.

1.3 The Data Centre Facility

A modern, energy efficient Data Centre was constructed by the University of Cambridge in 2014 as part of an ongoing programme of investment in energy and carbon management. The facility is designed to provide a highly efficient and secure Data Centre Service to multiple University Institutions. The Data Centre is situated on the West Cambridge site and occupies a bespoke two storey building of approximately 2 200 square metres. The building mainly houses computer and operational plant equipment with a small number of operational and maintenance support staff. Site access will be restricted to essential staff and contractors required to maintain and operate the computer and plant equipment.

1.4 The Service Required

A trained and SIA licensed uniformed officer is required to carry out static security and entry control duties based in the building’s security office covering 24 hours per day, 7 days per week including all public holidays.

Duties to be carried out would primarily be concerned with the security of the building, particularly external points of entry, monitoring fire and other alarms, flood hazards and minimising the risk of offences against the building and any staff whilst on the premises. Duties will also include the management of Data Hall Cabinet keys, using a Traka system, to ensure only authorised personnel gain access to computer equipment.

1.5

The University is subject to increasing financial pressures and is constantly reviewing Services to achieve greater efficiencies in order to continue to deliver world class standards. It expects the same approach to efficiency identification and delivery from its suppliers. Consequently, it expects successful suppliers to maximise their own efficiency to ensure that prices throughout the life of the contract are as competitive as possible. Tenderers are expected to explain in their bid how they will ensure that on-going prices remain consistently competitive.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 28
This contract is subject to renewal: yes
Description of renewals:

Option to extend for further periods of 1 year up to 31.7.2022.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/12/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 18/12/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

General Information and Instructions

1.1 The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2015 (Directive 2014/24/EU of the European Parliament and of the Council) and is not subject to the European procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.

1.2 The University reserves the right to accept any part of any tender. Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.

1.3 Tenders shall be submitted in accordance with and subject to the terms of these Instructions. Tenders not complying with any mandatory requirement (indicated by the word ‘shall’ or ‘must’) may be rejected by the University acting in its sole discretion.

VI.4)Procedures for review

VI.4.1)Review body

The Chancellor, Masters and Scholars of the University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise
Cambridge
CB3 0TX
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/11/2017

 

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