Security Tender London

Security Tender London

Security and Heritage Wardens Tender.

United Kingdom-London: Guard services

2014/S 095-166513

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London – (Procurement Operations)
100 Petty France
Contact point(s): procurementoperationsteam@tfl.gov.uk
For the attention of: Hitesh Mistry
SW1H 0BD London
UNITED KINGDOM
E-mail: procurementoperationsteam@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: http://eprocurement.tfl.gov.uk/epps/home.do

Electronic submission of tenders and requests to participate: http://eprocurement.tfl.gov.uk/epps/home.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Greater London Authority

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

GLA_80546 Security and Heritage Wardens Tender.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 4 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Great London Authority (GLA) is seeking to procurement following services; 1) Manage security and enforcement at the nationally important heritage sites of Trafalgar Square and Parliament Square Garden. 2) Obtain supply of multi-function security staff to support security and operations delivered by the Greater London Authority (GLA). The GLA is looking for a contractor with a thorough understanding of managing security in a high-profile public arena. 3) Supply of night time security and operations staff to the Greater London Authority (GLA) at City Hall covering the period 22:00 hrs through to 6:30 hrs. The GLA is looking for a contractor with expertise in managing the security of a high-profile organisation in an iconic building.

II.1.6)Common procurement vocabulary (CPV)

7971300079715000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: The Framework Agreement will be for an initial period of 3 years with an option to extend for a further year in 12 month intervals.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Heritage Wardens Services

1)Short description

2)Common procurement vocabulary (CPV)

7971300079715000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Supporting Support Services

1)Short description

2)Common procurement vocabulary (CPV)

7971300079715000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Night Time Security Services

1)Short description

2)Common procurement vocabulary (CPV)

7971300079715000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

If deemed necessary by the Authority acting reasonably, a performance bond or parent company guarantee may be required for individual contract called off.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be included within the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Should groups of contractors with to submit a joint response, they will be required to form a single entity representing the group to whom the Greater London Authority will award the Framework Agreement. Alternatively, a contractor in the group must be appointed as the lead and this contractor will act on behalf and be responsible for the entire group and will be the party to whom the Authority awards the Framework Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Assessment will be by means of a Pre-Qualification Questionnaire and based on the selection criteria set out in Articles 44 to 52 of the Public Sector Directive 2004/18/EC. A copy of the Pre-Qualification Questionnaire is available to interested parties free of charge by registering on TfL’s eTendering portal:https://eprocurement.tfl.gov.uk/epps/home.do

Queries/requests for further information about the project should also be made via: https://eprocurement.tfl.gov.uk/epps/home.do

The Pre-Qualification Questionnaire and any accompanying documents should be returned by the deadline of: 12.6.2014.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionnaire, including financial accounts for the last three years and where accounts are for a year ended more than ten months ago, a statement of turnover since the date of the account. The Authority also reserves the right to obtain references from your bank.
Minimum level(s) of standards possibly required: For all relevant requirements refer to the Pre-Qualification Questionnaire documents.
Minimum level(s) of standards possibly required: For all relevant requirements refer to the Pre-Qualification Questionnaire documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre-Qualification Questionnaire including details of current or previous contracts during the last three years for the provision of similar services. A contact at the contracting organisation for each contract must also be provided, the Authority may request references from one or more such organisation. In addition, details must be provided of the type/level of staff likely to be engaged on the contract, their professional qualifications and a brief outline of their skills and relevant experience.
Minimum level(s) of standards possibly required:
For all relevant requirements refer to the Pre-Qualification Questionnaire documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8
Objective criteria for choosing the limited number of candidates: Detailed in the Pre-Qualification Questionnaire document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

GLA_80546

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

12.6.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please note all applicants are required to express their interest by registering on https://eprocurement.tfl.gov.uk/epps/home.do

Failure to do so may invalidate your application. Expressions of interest must be received by the closing date/time as stated in IV.3.4.
If you require any further assistance the Eurodynamics help desk is available Mon-Fri 8:00 am to 17:00 pm on: e-mail:

tfl-eprochelpdesk@eurodyn.com

phone: +44 800011740503
Tenderers interested in being considered for the tender for this requirement should express their interest by means of completing a pre-qualification questionnaire detailing their capabilities. The contract will be up to a maximum of 48 months.
On 7.9.2009 the Greater London Authority’s (GLA) procurement function was delegated to Transport for London (TfL) with the result that TfL Group Procurement manages the GLA’s procurement function, which includes undertaking procurement exercises on behalf of the GLA.
Interested parties should note that TfL is acting as procurement agent on behalf of the GLA and that all information provided as part of the procurement process will be shared with the client department/project team at the GLA. Any resultant contract will be between the successful bidder and the GLA.
The awarding authority reserves the right to withdraw from the procurement process and/or not to award any contract as a result of the competition called for by this notice. The Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding the procurement process. All discussions and meetings will be conducted in English.
Tenders and supporting documents must be priced in pound sterling and all payments under the contract will be
made in pound sterling. TfL, on behalf of the GLA, may interview any or all companies who express an interest in tendering for this work. If and when this requirement is offered to tender, this may be done in whole or part via electronic means using the internet. TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy.

Details about the Policy can be found on the publications page of the Transport for London website, accessible via the following internet linkhttp://www.london.gov.uk/rp/. Further details as to the application of the Greater London Authority’s Group Responsible Procurement Policy relating to this procurement will be set out in the tender documents.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

TfL
London
UNITED KINGDOM

Body responsible for mediation procedures

TfL
London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract is communicated to tenderers’, where details shall be contained.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.5.2014

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