Self Drive Vehicle Hire for Devon County Council

Self Drive Vehicle Hire for Devon County Council

There is a however a requirement to supplement this fleet through short, medium and long term self drive hire arrangements.

United Kingdom-Exeter: Vehicle-fleet-support services

2015/S 119-217906

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon County Council
County Hall Room 120, Topsham Road
For the attention of: Mr Mike Newport
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: michael.newport@devon.gov.uk

Internet address(es):

General address of the contracting authority: http://www.devon.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Devon County Council
County Hall Room 120, Topsham Road
For the attention of: Mr Mike Newport
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: michael.newport@devon.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Devon County Council
County Hall Room 120, Topsham Road
For the attention of: Mr Mike Newport
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: michael.newport@devon.gov.uk

Tenders or requests to participate must be sent to: Devon County Council
County Hall Room 120, Topsham Road
For the attention of: Mr Mike Newport
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: michael.newport@devon.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CP1159-15 Self Drive Vehicle Hire.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 20: Supporting and auxiliary transport services

NUTS code UKK43

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Devon County Council operates its own specialist vehicle fleet to enable and support a wide range of services within the community. There is a however a requirement to supplement this fleet through short, medium and long term self drive hire arrangements.
Contract award will be made on the basis of the most economically advantageous tender solution, based on application of the following award criteria and weightings:
80 %
in relation to Price
20 %
in relation to Qualitative Proposals
Tender Price 80 % of evaluation
Tender price will be measured in terms of total price where the day hire rates will be multiplied by the relative weighted hire demand (2014/2015), and any addition pro rata charges (where applicable) for each Lot, based on the last 12 months demand.
Qualitative Proposals 20 % of evaluation will be measured in terms of the following criteria question areas;

Resources and Infrastructure
30 marks out of 100

Booking Arrangements
20 marks out of 100

Emergency Deliveries
20 marks out of 100

Service Levels
The question is not scored and is for information only

Variations in Demand
10 marks out of 100

Account Management
20 marks out of 100.

II.1.6)Common procurement vocabulary (CPV)

50111110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Devon County Council operates its own specialist vehicle fleet to enable and support a wide range of services within the community. There is a however a requirement to supplement this fleet through short, medium and long term self drive hire arrangements. The contract award will be for 24 months initially with the option to extend for a further 24 months.
The invitation to tender is issued for 2 lots: Lot 1 is for cars and passenger vehicle, (MPV’s and 9 seat Minibuses): Lot 2 light commercial vehicles (up to 3 500 kg gross vehicle weight). Tenderers may offer for single lots or both lots.
Estimated value excluding VAT:
Range: between 1 and 1 200 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Self drive hire of cars and passenger vehicles

1)Short description

Cars, MPV’s and 9 seat People Carriers.

2)Common procurement vocabulary (CPV)

50111110

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 and 1 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Self drive hire light commercial vehicles

1)Short description

Light commercial vehicle (up to 3500kgs gross vehicle weight).

2)Common procurement vocabulary (CPV)

50111110

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 and 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

None.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of contractors (e.g. a joint venture or consortium) to take a particular legal form or to require a single contractor to take primary liability or require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with article 57 of Directive 2014/24/EU and Regulation 57 of the Public Contracts Regulations 2015 and as set out in the invitation to tender document available from the address in section I.1).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with article 57 of Directive 2014/24/EU and Regulation 57 of the Public Contracts Regulations 2015 and as set out in the invitation to tender document available from the address in section I.1).
Minimum level(s) of standards possibly required: In accordance with article 57 of Directive 2014/24/EU and Regulation 57 of the Public Contracts Regulations 2015 and as set out in the invitation to tender document available from the address in section I.1).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with article 57 of Directive 2014/24/EU and Regulation 57 of the Public Contracts Regulations 2015 and as set out in the invitation to tender document available from the address in section I.1).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2958
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.7.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 28.7.2015 – 12:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: June 2017 or June 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.6.2015

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