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Self-Service Equipment to Merton Library and Heritage Services
Library Equipment

Self-Service Equipment to Merton Library and Heritage Services

Tuesday, 30 June 2015, 10:57

Supply Self-Service Equipment to Merton Library and Heritage Services

The Service Provider will be required to replace Merton’s Library and Heritage Services self-service and stock management equipment with interoperable solutions that interface with existing RFID and Library Management systems.

United Kingdom-Morden: Library equipment

2015/S 118-213558

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Merton
Civic Centre, London Road
For the attention of: Joahanne Flaherty
SM4 5DX Morden
UNITED KINGDOM
Telephone: +44 2085454083
E-mail: joahanne.flaherty@merton.gov.uk

Internet address(es):

General address of the contracting authority: http://www.merton.gov.uk/

Electronic access to information: www.londontenders.org

Electronic submission of tenders and requests to participate: www.londontenders.org

Further information can be obtained from: London Borough of Merton
Civic Centre, London Rd
For the attention of: Joahanne Flaherty
SM4 5DX Morden
UNITED KINGDOM
Telephone: +44 2085454083
E-mail: joahanne.flaherty@merton.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Borough of Merton
Civic Centre, London Rd
For the attention of: Joahanne Flaherty
SM4 5DX Morden
UNITED KINGDOM
Telephone: +44 2085454083
E-mail: joahanne.flaherty@merton.gov.uk

Tenders or requests to participate must be sent to: London Borough of Merton
Civic Centre, London Rd
For the attention of: Joahanne Flaherty
SM4 5DX Morden
UNITED KINGDOM
Telephone: +44 2085454083
E-mail: joahanne.flaherty@merton.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Health
Housing and community amenities
Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Self-Service Equipment to Merton Library and Heritage Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Service Provider will be required to replace Merton’s Library and Heritage Services self-service and stock management equipment with interoperable solutions that interface with existing RFID and Library Management systems.
The procured solutions will help to expand the libraries transactional services and increase customer self-service by:
— Being reliable, for both customers and staff;
— Having expanded functionality allowing for self-serving printing and marketing campaigns;
— Improving the customer’s and libraries financial management recording and interfacing;
— Improving stock management systems;
— Having a clear development and services plan.

II.1.6)Common procurement vocabulary (CPV)

39155100, 39155000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Authority proposes to enter into one Contract with the successful Tenderer (Service Provider) for a period of 5 years (60 months) with the option to extend, subject to satisfactory performance and continued need, for 2, 12 month periods.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: The Council expects the following levels of insurance cover as a minimum: Public and Products Liability 5 000 000 GBP; Emloyer’s Liability 5 000 000 GBP. The Council will not award a contract to a service provider who does not have and is unwilling to take out the minimum levels of insurance.
Further details can be found within Section 2 of the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: The financial evaluation will be based on analysis of your published accounts and credit checks carried out through Equifax who provide analysis and recommended credit limits and contract sizes. Tenderers must be able to achieve a minimum percentage of 12.5 % or greater of the total score to proceed to Award Criteria. Financial Information will be evaluated on the criteria listed below. There is a maximum 25 % available for this section: — Turnover — Pass/Fail — Equifax credit — Scored — Capital Structure — Scored — Liquidity — Scored — Reserves — Scored.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Selection Criteria will be evaluated first. Tenderers must achieve passes against all pass/fail questions in order to proceed to Award Criteria evaluation. If a ‘Fail’ score is obtained on any of the questions designated ‘pass/fail’, this will (unless otherwise stated in the footnotes to the Assessment Questionnaire) result in the Tender being rejected. Any contract awarded as a result of this procurement will be awarded on the basis of the offer that is the most economically advantageous to the Authority. The Award Criteria (Award Criteria) are: — 40 % technical and quality — 60 % cost Scores will be arrived at following the application of the Evaluation Criteria set out below to the Tenderer’s Tender. Tenderers are required to submit a Tender strictly in accordance with the requirements set out in this ITT, to ensure the Authority has the correct information to make the evaluation. Evasive, unclear or hedged Tenders may be discounted in evaluation and may, at the Authority’s discretion, be taken as a rejection by the Tenderer of the terms set out in this ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9X4F-JDXXSY
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.7.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 28.7.2015 – 17:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.6.2015