Server and SAN Upgrade Tender

Upgrade and consolidate the core ICT Server and Software Infrastructures that hosts key services used by council staff across the estate.

United Kingdom-Derry: Servers

2015/S 198-359496

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derry City and Strabane District Council
98 Strand Road
Contact point(s): Derry City and Strabane District Council Procurement UKN04
For the attention of: John Kelpie
BT48 7NN Derry
UNITED KINGDOM
Telephone: +44 2871253253
E-mail: tenders@derrystrabane.com

Internet address(es):

General address of the contracting authority: www.derrystrabane.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Server, SAN, infrastructure upgrade and DR Migration T BUS15-04.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKN04

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Council has a requirement to undertake phase 2 of the plan; upgrade and consolidate the core ICT Server and Software Infrastructures that hosts key services used by council staff across the estate. Installation and Setup is to be considered a joint approach where Council Staff will be taken through the process, therefore onsite presence is required and remote consultancy / setup is not deemed desirable — unless approved by the IT Manager.

Tender available from www.derrstrabane.com

Contract Duration 6 months.

II.1.6)Common procurement vocabulary (CPV)

48820000, 48822000, 48821000, 48823000, 30211200, 30211400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please see section II.1.5) of contract notice and scope of services within tender documentation.
Estimated value excluding VAT:
Range: between 150 000 and 185 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 6 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require bonds, deposits, guarantees or other appropriate forms of undertaking or security to secure proper performance of the contract.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details in relation to the payment mechanism will be set out in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form upon contract award.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Applicant must comply with all applicable fair employment, equality of treatment and anti-discrimination
legislation as a condition to the performance of the contract. The contract will be subject to conditions so that the Contracting Authority can comply with their statutory duty to have due regard to the need to promote equality of opportunity as set out in Section 75 of the Northern Ireland Act 1998 and Schedule 9 of the Act and with their statutory duty to contribute to the achievement of sustainable development as set out in Section 25 of the Northern Ireland (Miscellaneous Provisions) Act 2006.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Public Contracts Regulations 2015 and as set out in the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Public Contracts Regulations 2015 and as set out in the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Public Contracts Regulations 2015 and as set out in the Invitation to Tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Server, SAN, infrastructure upgrade and DR Migration T BUS15-04

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.11.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.11.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 27.11.2015

Place:

Derry City and Strabane District Council

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Elected members of council only.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

1) Tender Documents are available from Derry City and Strabane District Council according to the instructions set out in Section IV.3.3).
2) Candidates should carefully read the Documents which set out the rules governing this process.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Courts of Justice of Northern Ireland
The Royal Courts of Justice, Chichester Street
BT1 3JF Belfast
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.10.2015