Server Hardware Tender

Server Hardware Tender

Lot No: 1 Lot title: Revenues and Benefits including Business Rates Software Solution. Lot No: 2 Lot title: Server Hardware Provision and Hosting.

United Kingdom-Woolwich: Information systems and servers

2014/S 133-239084

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal Borough of Greenwich
35 Wellington Street
Contact point(s): Procurement
SE18 6HQ Woolwich
UNITED KINGDOM
Telephone: +44 02089215108
E-mail: procurement@royalgreenwich.gov.uk

Internet address(es):

General address of the contracting authority: http://www.royalgreenwich.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Economic and financial affairs
Other: Local government Revenues, Finance and Welfare Assistance.

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Revenues, Benefits and Document Management System with Associated Services. SPS 0951.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Royal Borough of Greenwich.

NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Royal Borough of Greenwich is looking for flexible innovative partners with a passion for IT and delivering a first class customer experience to its clients. The service sought covers the Revenue and Housing Benefit System with Associated Services in three (3) separate Lots. Potential Service Providers have the option to apply for a contract for all the Lots or any individual Lot. Potential Service Providers must ensure that they respond to each Lot as a separate entity even if considering application for all three Lots. Further details can be found in Annex B.

II.1.6)Common procurement vocabulary (CPV)

48800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: GBP 3,315,000.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Revenues and Benefits including Business Rates Software Solution

1)Short description

RBG are looking for Revenues and Benefit Software application solutions which specifically enable them to deliver their functions in the field of Revenue, Housing benefits, Business rates, associated finance and software. This includes: administration and management of, payments and receipts, process and payment of revenue and benefits. This solution must be flexible to meet new and changing Government legislation.
This contract will be let for 84 months (7 years) with an option to extend for a further 36 months ( 3 years) giving a total possible maximum term of 120 months ( 10 years)

2)Common procurement vocabulary (CPV)

48800000720000007292000072910000728200007261000072591000724200007241500072416000723200007231000072200000,4898600048984000487800004860000048440000484600004833100048310000482170004821100048921000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Estimated Value @ £ 70,000 per yr = £ 490,000 for 84 months or 7 years, plus potential of further 36 months or 3 years = £ 210,000. Giving a total possible maximum term of 120 months or 10 years @ a total possible maximum value of £ 700,000.00.

Lot No: 2 Lot title: Server Hardware Provision and Hosting

1)Short description

RBG are looking for the Hardware and Hosting services to support Lot 1 and potentially Lot 3. Those applying for this Lot must have proven expertise in supporting Local Government Infrastructure and software applications. Support of these systems must be upto and including the hardware operating systems.
This contract will be let for 84 months (7 years) with an option to extend for a further 36 months ( 3 years) giving a total possible maximum term of 120 months ( 10 years)

2)Common procurement vocabulary (CPV)

72000000729200007291000072800000725910007251400072513000725120007242000072410000723200007231000072260000,72200000489910004892100048820000487800004874000048610000485100004849000048460000484220004844000048410000,48333000483310004832500048324000483100004821700048211000302300007261000072541000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Estimated Value: GBP 190 000 per year = GBP 1.33M for 84 months or 7 years, plus potential of further 36 months or 3 years = GBP 570 000. Giving a total possible maximum value of GBP 1 900 000.

Lot No: 3 Lot title: Document Management System

1)Short description

RBG are looking for a Document Management system that has proven integration with Local Government Revenue and Benefits system. They are also looking for Real time Integration to speed up the processing and workflow of documents. The Hardware solution proposed must be able to be located either locally or can be hosted within Lot 2 solution. Also to include Database administration services for the proposed server solution.
This contract will be let for 84 months (7 years) with an option to extend for a further 36 months ( 3 years) giving a total possible maximum term of 120 months (10 years)

2)Common procurement vocabulary (CPV)

48800000720000007292000072910000728100007282000072591000725410007251400072513000725120007242000072410000,72320000723100007226000072250000722200004892100048820000487800004872000048710000485140004842200048325000,48328000483290004831000048217000482110003023000072610000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Estimated Value: GBP 50,000 per year = GBP 350,000 for 84 months or 7 years for Software plus Potential for a further 36 months or 3 years = GBP 150,000 = possible maximum of GBP 500,000.00 – Also
GBP 21,500 per year giving a total of GBP 150,500 for 84 months or 7 years for Hardware plus potential for a further 36 months or 3 years = GBP 64,500 = possible maximum of GBP 215,000.00

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Requirements are provided in the Invitation to Tender and contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Requirements are provided in the Invitation to Tender and contract documents

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several liability

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Service credits will apply to the performance of this contract
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to satisfy the requirements of Article 45 and 46 of Directive 2004/18/EC as contained in regulation 23 of the Public Contracts Regulations 2006. Full details are set out in the Business Questionnaire

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be asked to demonstrate their economic and financial capability to undertake the the works and services in accordance with Article 47 of Directive 2004/18/EC under Regulation 24 of the Public Contracts Regulations 2006

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be required to demonstrate technical capability to undertake the works and services in accordance with Article 45 to 50 of Directive 2004/18/EC which are contained in Regulation 25 of the Public Contracts Regulations 2006. The response to Technical Compliance will be a Pass/Fail element for this tender process.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SPS 0951
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

22.8.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 31.3.2015

IV.3.8)Conditions for opening of tenders

Date: 9.9.2014

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Royal Borough of Greenwich is committed to using its commissioning and procurement activities to deliver Social value benefits (such as employment, training, apprenticeship, local supply chain, and environmental value) for local citizens. Therefore potential providers may be required to demonstrate in their ITT submission how they will deliver such benefits through the contract.
Potential service providers are to note that the closing date for return of completed Tender documents is Noon on Monday 8.9.2014. The last date for potential service providers to submit questions Friday 22.8.2014.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice, The Strand, WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Royal Borough of Greenwich has incorporated a minimum 10 calendar day Standstill Period after notification to unsuccessful applicants of the award decision.The Public Contracts (Amendments) Regulations 2009 provide for remedies through the High courts (England,Wales and Northern Ireland) to be sought by economic operators who suffer (or risk suffering) loss or damage as a consequence of a failure by the Royal Borough of Greenwich to comply with certain provisions of those regulations and/or certain EU Community obligations relating to procurement. In summary proceedings must be brought promptly and in any event within 30 days of the date on which grounds for bringing proceedings first arise.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office 70 Whitehall London SW1A 2AS

VI.5)Date of dispatch of this notice:

10.7.2014

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