Service Improvement Partner Childrens Services

Service Improvement Partner Childrens Services

In order to accelerate the improvement trajectory, stabilise leadership and provide further capacity to improve, the Council now wishes to procure a structured support and improvement contract from an appropriately experienced Provider (or consortium of providers).

UK-Oldbury: social work and related services

2012/S 147-246156

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Metropolitan Borough Council
Sandwell Council House
Contact point(s): Joint Commissioning Team
For the attention of: Nicola Plant
B69 3DB Oldbury
UNITED KINGDOM
Telephone: +44 8453527515
E-mail: Joint_Commissioning@sandwell.gov.uk

Internet address(es):

General address of the contracting authority: www.sandwell.gov.uk

Electronic access to information: www.sandwell.gov.uk/childrensfutures

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Social protection
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Potentially Walsall Metropolitan Borough Council
Civic Centre, Darwall Street
WS1 1TP Walsall
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Service Improvement Partner Childrens Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
NUTS code UKG3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Section 1: Introduction.
Children s Services, and in particular Children s Social Care and Safeguarding, are Sandwell Council s highest improvement priority.
Significant progress has been made, including the recent adequate OFSTED safeguarding inspection.
This provides a foundation upon which to build but further improvement is required to achieve the Council s ambition of delivering an excellent service.
In order to accelerate the improvement trajectory, stabilise leadership and provide further capacity to improve, the Council now wishes to procure a structured support and improvement contract from an appropriately experienced Provider (or consortium of providers).
The Council anticipates that this contract will have an initial term of 30 months with an option to extend for a further 15 months (the extended term period). The total contract maximum value for the initial term for the Borough Council of Sandwell is GBP 900 000.
Walsall Metropolitan Borough Council (Walsall Council) has expressed interest in potentially participating in some or all of the services that the Appointed Provider will provide through this contract. There is no guarantee that Walsall Council will participate in these arrangements but Potential Providers may be required to provide services to Walsall Council in addition to providing services to Sandwell Council. At this PQQ stage Potential Providers are not required to provide additional information in relation to this option.
OJEU Notice Explanatory Note: The 1 800 000 value referred to in OJEU II.2.1 is an estimated figure based on the possibility of Walsall Council participating with Sandwell Council in this agreement. The 900 000 total maximum value relates only to Sandwell MBC is mentioned above.
Key Requirements and Outcomes for the Contract.
The key requirements and outcomes for the contract are for the Appointed Provider to (this list includes but is not limited to the areas itemised):
Supply the Council with an experienced interim Director of Children s Services (DCS) with a proven track record, who will report to the Chief Executive and:
Fulfil the statutory duties of a DCS as set out in the DfE documents Statutory Guidance on the Roles and Responsibilities of the Director of Children s Services and the Lead member for Children s Services and The National Leadership Qualities Framework.
Provide strong leadership capability to manage within a political and regulatory environment.
Work with the Council s external partners in the public, private and charitable sectors to build effective inter_agency relations, mobilisation of resources and high quality outcomes for children.
Design and implement an outcome focussed performance management framework with examples of achieving successful outcomes, quality and key performance metrics.
Implement and update monthly the Council s Children s Services Improvement Plan, with particular emphasis on providing the evidence required to secure the removal of Children s Services from the DfE Improvement Notice currently in force.
Assist the Chief Executive in mobilising resources from across the Council to continue the improvement of Children s Services and.
Manage the Directors of Children & Families and Learning & Culture as part of the Council s senior management arrangements.
Note: One element of the process will be that the DCS appointment will be subject to a separate interview as part of the procurement process in order for the Council to confirm for itself the acceptability of the DCS candidate(s) proposed by Potential Providers.
Lead a vigorous process to significantly reduce Children s Social Care s over_reliance on interim and agency employees at all levels, but particularly in team manager and management tiers _ and to improve the quality and capacity of team managers.
Note: The over_reliance on interim and agency employees has been identified as the single most significant risk to the continuing improvement of the Service.
Lead the Council in removing Children s Services from the DfE Improvement Notice, ideally within twelve months from contract commencement, and maintain standing preparations for future OFSTED inspections.
Lead the Directors of Children & Families and Learning & Culture in the management of their delegated budgets, in line with the Council s annual budget, medium term budget strategy, financial regulations and standing orders, and implement specific programmes to reduce over_expenditure on:
(a)Looked_after children s placement costs
(b)SEN transport
(c)The use of interim and agency employees
Provide an intensive programme of mentoring, coaching, training and professional development to support the Director of Children & Families and the Director s direct line reports for Social Care based on The National Leadership Qualities Framework.
Work towards an exit strategy at the expiry of this improvement contract where:
Children s Social Care has significantly improved and reached a point where it is capable of sustainable self_improvement in the future.
The two Directorates of Children & Families and Learning & Culture have been merged into one integrated Children s Service.
The Council is able to appoint a single DCS or _ if circumstances do not permit a single appointment _ a DCS and an Assistant DCS to replace the DCS and the two existing Director posts for Children & Families and Learning & Culture in the Council s current senior management structure.
Note: The Council anticipate that the merger of the two Directorates of Children & Families and Learning & Culture will be a gradual process over the term of the contract _ commencing with joint working between the two Directors and their management teams which has already commenced.
Walsall Metropolitan Borough Council (Walsall Council) has expressed interest in potentially participating in some or all of the services that the Appointed Provider will provide through this contract. There is no guarantee that Walsall Council will participate in these arrangements but Potential Providers may be required to provide services to Walsall Council in addition to providing services to Sandwell Council. At this PQQ stage Potential Providers are not required to provide additional information in relation to this option.
II.1.6)Common procurement vocabulary (CPV)

85300000, 79600000, 79998000, 79900000, 79400000, 79410000, 80100000, 80200000, 80340000, 80310000, 75110000, 75111200, 75121000, 75112100, 75122000, 79411100, 79421000, 80000000, 80110000, 80532000, 85300000, 85310000, 85311000, 85320000, 85321000, 79611000, 79633000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 1 800 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 15 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 30 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
To be included within either the PQQ and or ITN.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be included within either the PQQ and or ITN.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
To be included within either the PQQ and or ITN.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To be included within the PQQ and or ITN.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: To be included within the PQQ and or ITN.
Minimum level(s) of standards possibly required: To be included within the PQQ and or ITN.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
To be included within the PQQ and or ITN.
Minimum level(s) of standards possibly required:
To be included within the PQQ and or ITN.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Accelerated negotiated
The Council has chosen to undertake the Accelerated Negotiated Procedure. Due to the urgent need for these critical services the usual 37 days for requests to be selected to negotiate is rendered impractical and the Council will be following an accelerated procedure as set out in the PQQ. The contract we are seeking to procure is thought to be unique and the Council is not aware of contracts using a similar model. Therefore negotiations with Potential Providers are both necessary and justified.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 4
Objective criteria for choosing the limited number of candidates: Following PQQ assessment a maximum of 4 Companies will go through to the Invitation to Negotiate stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 7.8.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
13.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
22.8.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 7.11.2012 – 12:30
Place:

Sandwell Council offices.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Service Insight Team, Sandwell MBC
Council House, Freeth Street,
B69 3BS Oldbury
UNITED KINGDOM
E-mail: serviceinsight_team@sandwell.gov.uk
Telephone: +44 8453957510

Body responsible for mediation procedures

As above

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

As above

VI.5)Date of dispatch of this notice:1.8.2012

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