Service Redesign and Financial and Cost Benefit Analysis Consultancy for Westminster City Council

450 consultant days maximum comprising 200 days (Lot 1) and 250 days (Lot 2).

United Kingdom-London: Business services: law, marketing, consulting, recruitment, printing and security

2014/S 233-410903

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Westminster City Council
Strategic and Commercial Procurement, 13th Floor West, City Hall
For the attention of: David Golledge
SW1E 6QP London
UNITED KINGDOM
Telephone: +44 2076415429
E-mail: dgolledge@westminster.gov.uk

Internet address(es):

General address of the contracting authority: https://www.westminster.gov.uk/

Address of the buyer profile: https://www.capitalesourcing.com

Electronic access to information: https://www.capitalesourcing.com

Electronic submission of tenders and requests to participate: https://www.capitalesourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Service Re-Design and Financial and Cost Benefit Analysis Consultancy.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Various sites across the UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

See description of service Lots in Section II.1.8.

II.1.6)Common procurement vocabulary (CPV)

79000000, 79411000, 79310000, 79416000, 79200000, 79419000, 79300000, 79900000, 79412000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

450 consultant days maximum comprising 200 days (Lot 1) and 250 days (Lot 2).
Estimated value excluding VAT:
Range: between 250 000 and 300 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Service Re-Design Consultancy

1)Short description

Consultant resources shall be engaged to provide flexible analytical skills that bring together specialist knowledge of whole systems service design within the public sector environment. They will be deployed alongside a local area project team and local stakeholders (supported by central government), to finalize and implement business case for a specific outcome based local issue. These business cases will vary in theme from developing skills for employment to blue lights integration.
Activities and deliverables will include preparation, facilitation and analysis of customer journey mapping, undertaking of interviews and focus groups with front-line staff to understand the constraints of the current activities, assessment of current activities that address the issue in terms of service types, cohort numbers and cost, undertaking of secondary analysis of national and international good practice, obtain stakeholder agreement on the design principles for the new services, preparation and facilitation of workshops and analysis of outputs to devise the ‘to be’ high level process, design of a target operating model that provides adequate information to enable the cost benefit analysis and support a business case, and support in implementing business cases after final due diligence and support has been granted.

2)Common procurement vocabulary (CPV)

79000000

3)Quantity or scope

200 consultant days maximum.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com).

Suppliers will need to register an interest on the system in order to participate, and registration is free.

Lot No: 2Lot title: Financial Modelling, Analysis and Cost Benefit Analysis Consultancy

1)Short description

Consultant resources shall provide technical experience to support up to 18 places to complete CBA/financial modelling, evaluations or quality assurance on specific projects.
Key outputs/deliverables will include reviewing project objectives to identify key outcomes to be modelled, case-making of the merits of a Cost Benefit Analysis approach and Evaluation frameworks to senior decision makers in the local authority and partner organisations, identification of data sources to quantify the needs of the cohort to be worked with, and the benefits of the project, literature review to fill any local data in local data, or liaison with academic or practitioner subject matter experts to identify the best assumptions to use, top-down or bottom-up costing of projects, identification of future evaluation needs to track progress and success of the projects as they are delivered, completion of excel Cost Benefit Analysis models, further financial analysis including cash flow analysis for each partner, production of reports and presentations to outline key outputs of the modelling, comparison of findings across the places, dissemination of findings to local partners, and delivery of CBA and evaluation training and workshops.

2)Common procurement vocabulary (CPV)

79000000

3)Quantity or scope

250 consultant days maximum.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)

5)Additional information about lots

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

N/A.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of these criteria are at:

http://www.supply4london.gov.uk/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Initial assessment will be by means of a Pre-Qualification Questionnaire (PQQ). Copies of the PQQ are available from the address in I.1 and must be completed and returned to that address by the deadline in IV.3.4.
Minimum level(s) of standards possibly required: Minimum levels (where applicable) will be specified in the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Initial assessment will be by means of a Pre-Qualification Questionnaire (PQQ). Copies of the questionnaire are available from the address in I.1 and must be completed and returned to that address by the deadline in IV.3.4.
Minimum level(s) of standards possibly required:
Minimum levels (where applicable) will be specified in the Pre-Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.1.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the UK’s Public Contracts Regulations 2006 (as amended).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.11.2014