Services To Collate Data about Air Pollution in the UK

Services To Collate Data about Air Pollution in the UK

Provision of Services to Collate and Disseminate Information and Data about Air Pollution in the UK.

United Kingdom-London: Air quality management

2016/S 088-155397

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Defra Network eTendering Portal
17 Nobel House
For the attention of: Denham Sharon
SW1P 3JR London
UNITED KINGDOM
Telephone: +44 2072385921
E-mail: network.procurement@defra.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.gov.uk/government/departmentforenvironmentandruralaffairs

Electronic access to information: https://defra.bravosolution.co.uk/

Electronic submission of tenders and requests to participate: https://defra.bravosolution.co.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Environment

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Services to Collate and Disseminate Information and Data about Air Pollution in the UK.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Defra,
17 Smith Square,
London,
SW1P 3JR,
United Kingdom.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 680 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Secretary of State for Environment, Food and Rural Affairs wishes to let a contract on behalf of Central Government and Scottish Government, Welsh Government (WG) and Department of the Environment in Northern Ireland (DOENI), collectively known as the Devolved Administrations (DAs). DEFRA is the acting Authority and is looking for a supplier for the Data Dissemination Unit. The contract is for the provision of services to collate and disseminate information and data about air pollution in the UK on behalf of the Authority, and ensure that the UK meets the statutory public information requirements under European Directive 2008/05/EC and the 4th Daughter Directive (2004/107/EC).
The Authority invites tendering companies to offer to provide DDU services for two (2) Lots.
— Lot 1 Statutory and Formal Reporting;
— Lot 2 has two programmes of work and the supplier must be able to deliver BOTH programmes:
1) Database Management and
2) Web Based Services.
Each Lot will be awarded as a separate contract which will run for 3 years with an option to extend for up to 2 years — unless one bidder is successful in both lots, in which case, the Authority may choose to award a single contract covering both lots.

II.1.6)Common procurement vocabulary (CPV)

90731100, 72314000, 72322000, 90731400, 72316000, 30237110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

3 years + 1 + 1.
Estimated value excluding VAT: 1 200 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 2 x 12 month extensions if required.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.7.2016. Completion 31.3.2019

Information about lots

Lot No: 1 Lot title: Statutory and Formal Reporting

1)Short description

The UK undertakes assessment of air quality in accordance with the EU Directives. The Directives contain requirements for Member States to report data to the European Commission. Lot 1 is responsible for the delivery of formal reporting to Europe, National Statistics, and some ad hoc information/data requests. This lot will deliver report compliance assessment data to the Commission about air pollution in the UK on behalf of the Authority, and ensure that the UK meets its statutory, International obligations and National reporting requirements.

2)Common procurement vocabulary (CPV)

90731100, 72322000, 90731400, 72316000

3)Quantity or scope

A) Reporting to the EU by 30th September and 31st December each year in a pre-defined format that meets also the legal requirements of the INfrastructure for SPatial InfoRmation in Europe (INSPIRE) Directive (European Directive 2007/2/EC) as set out under the reciprocal exchange of information and reporting on ambient air (Decision 2011/850/EU) also known as the Implementing Provisions Decision (IPR 2011);
b) provide a statutory annual public facing report ‘Air Pollution in the UK report;
c) to interpret the annual and long term trends of all air pollutants reported under the Ambient Air Quality Directive 2008/05/EC, the 4th Daughter Directive (2004/107/EC);
d) report data to the Europe-wide programme of air monitoring (EMEP) in July each year — UK’s contribution to EMEP under the UN Economic Commission for Europe’s Convention on Long Range Transboundary Air Pollution (CLRTAP);
e) maintain statistical summaries for the purposes of a) Input into annual publications of environmental data b) Meeting UK reporting requirements for European Directives c) Provision of ad-hoc data to support policy development; and
f) provide ad hoc Air Quality expert advice and data in support of
i. Annual digest of environmental statistics,
ii. Headline indicators for sustainable development in the UK,
iii. Ad hoc questions and advice from the Authority and Devolved Administrations for State of the Environment Reporting or other information requests
iv. Response to EIR’s, FOI’s and Press Queries.
Estimated value excluding VAT: 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2017. Completion 31.3.2019

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 2 Lot title: Data and Information Collection and Web Interface services

1)Short description

Programme 1 — Data and information collation and storage from the monitoring networks and other sources.
The Contractor will be required to collate information from a number of sources including:
— automatic and non-automatic monitoring networks;
— air quality forecasts;
— the Authority’s research contracts;
— air quality research reports and papers and
— guidance and other documents issued by the Authority or other Government Departments.
Programme 2 — Web Interface Services hosted on UK-Air website.
The UK Air Information Resource website (the UK-AIR ) is the primary source of air pollution information in the UK. It functions as a hub of information for a wide range of interested parties including:
— The Commission;
— Defra and DA’s;
— local authorities;
— regulatory authorities;
— academics;
— consultants;
— general public;
— students.

2)Common procurement vocabulary (CPV)

90731100, 72314000, 72317000, 30237110, 48224000

3)Quantity or scope

Estimated value excluding VAT: 480 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.7.2016. Completion 31.3.2019

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

DEFRA reserves the right to require deposits, guarantees, bonds and/or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see Invitation to Tender 3.47 Consortia.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authority’s terms and conditions are attached to the Invitation to Tender.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’; — Enter your correct business and user details; — Note the username you chose and click ‘Save’ when complete; — You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the tender; — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) – You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box; 3. Responding to the tender; — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining); — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification; — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT; — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see Invitation to Tender.
Minimum level(s) of standards possibly required: Please refer to Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated on Invitation to Tender. Tenderers are required in delivering the contract to comply with the Authority’s policies, strategies, and standards.
Minimum level(s) of standards possibly required:
Please refer to Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 2
Objective criteria for choosing the limited number of candidates: See S. 4 of the Invitation to Tender.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

22995

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.5.2016 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.6.2016 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
DEFRA will award the contract in accordance with the Public Contracts Regulations 2015 and appeals may be lodged as per the processes set out in Chapter 6 of those regulations. Chapter 6 provides for appeals to be made to the High Court subject to the time limitations and other required procedural steps set out therein. The rules relating to appeal are complex and a dissatisfied candidate/tenderer is advised to take their own prompt legal advice.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address: http://www.hmcourts-service.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.5.2016

 

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