Sheriff Officer Services – North Lanarkshire Council

Sheriff Officer Services – North Lanarkshire Council

The Council has a requirement to provide Sheriff Officer Services across various services including Enterprise and Housing Resources and Legal Services.

United Kingdom-Motherwell: Legal services

2017/S 183-375212

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
United Kingdom
Telephone: +44 1698403876
E-mail: corporateprocurement@northlan.gov.uk
Fax: +44 1698403050
NUTS code: UKM84
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Sheriff Officer Services.

Reference number: CPT-ML-HS-17-315

II.1.2)Main CPV code

79100000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council has a requirement to provide Sheriff Officer Services across various services including Enterprise and Housing Resources and Legal Services.

The scope of this contract will include services contained within the Act of Sederunt (Fees of Sheriff Officers) (No 2) 2002 (SSI 2002/567) and any other service required by the Authority that Sheriff Officers are capable of executing.

The framework would be expected to primarily operate within Scotland and the central belt, however, there may be occasion when services will be required throughout the UK and also internationally.

The Council operates within the jurisdiction of two courts, Hamilton and Airdrie Sheriff Courts, the framework has subsequently been divided into two lots.

The services include but is not be restricted to:

— Service or intimation of Documents,

— Ejection,

— Citation,

— Diligence,

— Charges for Payment,

— Earnings Arrestment,

— Attachment,

— Auction,

— Arrestment,

— Inhibition,

— Foreign citation,

— Tracing and enquiries,

— Pre-sue reporting.

II.1.5)Estimated total value

Value excluding VAT: 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1 — Hamilton

Lot No: 1

II.2.2)Additional CPV code(s)

79100000

II.2.3)Place of performance

NUTS code: UKM84

II.2.4)Description of the procurement:

Sheriff officer services within the jurisdiction of Hamilton Sheriff Court.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 450 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Following initial 2 year period, the framework may be extended for 2, 1-year extension periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Fees must conform to the Act of Sederunt (Fees of Sheriff Officers) (No 2) 2002 (SSI 2002/567). Services to be provided by a Member of the Society of Messengers-at-Arms and Sheriff Officers.

Note for Bidders on Exclusion Grounds

Providers may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Lot 2 — Airdrie

Lot No: 2

II.2.2)Additional CPV code(s)

79100000

II.2.3)Place of performance

NUTS code: UKM84

II.2.4)Description of the procurement:

Sheriff officer services within the jurisdiction of Airdrie Sheriff Court.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 350 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Following initial 2 year period, the framework may be extended for 2, 1-year extension periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Fees must conform to the Act of Sederunt (Fees of Sheriff Officers) (No 2) 2002 (SSI 2002/567). Services to be provided by a Member of the Society of Messengers-at-Arms and Sheriff Officers.

Note for Bidders on Exclusion Grounds

Providers may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Both Lots 1 and 2

4A.1 If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

4A.2 Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders must respond to ESPD questions 4B.2.2, 4B.5.1, 4B.5.2

The Bidder response to these questions for Economic and Financial Standing will be evaluated as follows:

Pass = response is compliant with the minimum requirement stated in the Contract Notice section III.1.2) Economic and financial standing.

Fail = response is not compliant with the minimum requirement stated in the Contract Notice section III.1.2) Economic and financial standing.

Minimum level(s) of standards possibly required:

Lot 1 — Hamilton

4B.2.2 Bidders will be required to have an average yearly turnover of a minimum of 112 500 GBP in the business area covered by the contract for the last 2 years.

4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

Lot 2 — Airdrie

4B.2.2 Bidders will be required to have an average yearly turnover of a minimum of 87 500 GBP in the business area covered by the contract for the last 2 years.

4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP

Public Liability Insurance = 5 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders must respond to ESPD Questions 4C.1.2, 4C.8.2, and 4C.10.

The Bidder response to question 4C.1.2 for Technical and professional ability will be scored by an evaluation panel; Bidders must score an average of 60 % to pass this question; if the average score is below 60 % this will be deemed a failure to meet the Council’s minimum standards for Technical and professional Ability.

Response to 4C.8.2 and 4C.10 will not be evaluated.

The scoring rationale of the evaluation panel for question 4C.1.2 is:

Score — Definition

100 — Response is completely relevant. It is unlikely that the response could be more comprehensive or be improved upon. It provides full assurance that the requirements will be met in full in every respect

90 — Response is almost entirely relevant. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirements and provides complete details of how the requirement will be met.

80 — Response is highly relevant. Detailed response demonstrates a thorough understanding of the requirement and provides almost totally complete details of how the requirement will be met.

70 — Response is relevant. The response is sufficiently detailed to demonstrate a thorough understanding and provides at least 70 % of the required details on how the requirement will be fulfilled.

60 — Response is substantially relevant and acceptable and demonstrates a broad understanding of the requirement to a satisfactory depth but could have been more detailed 50 — Response is at least 50 % relevant and acceptable. The response demonstrates an understanding of the requirement but lacks details on how the requirement will be fulfilled in certain areas.

40 — Response is partially relevant but not sufficiently detailed to demonstrate how the requirement will be met. There is a lack of depth of detail or understanding in many areas.

30 — Response has some relevance but is generally insufficient. The response addresses some elements of the requirement but contains limited detail or explanation to demonstrate an understanding or how the requirement will be met.

20 — Response demonstrates a lack of understanding and little pertinent detail or explanation of an understanding or how the requirement will be met.

10 — Response demonstrates little relevance, understanding or explanation of how the requirement will be met.

0 — Nil or irrelevant response.

Minimum level(s) of standards possibly required:

Both Lots 1 and 2

4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

4C.8.2 Bidders will be required to confirm their and the number of managerial staff for the last 3 years.

4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

The services can only be provided from an external contractor who are Members of the Society of Messengers-at-Arms and Sheriff Officers.

III.2.2)Contract performance conditions:

Not used.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 24/10/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

6 months prior to framework end date, depending on whether extension period is taken.

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

If the bidder relies on the capacities of any other entity and/or If the bidder has decided to subcontract a part of the contract and relies on the subcontractor’s capacities to perform that part of the Contract, then a separate ESPD for this entity / subcontractor must be completed for sections:

Part II Information concerning the bidder

A: Information about the bidder

B: Information about representatives of the bidder

Part III Exclusions Grounds

A: Grounds Relating to Criminal Convictions

B: Grounds Relating to the payment of taxes or social security contributions

C: Blacklisting

D: Grounds Relating to insolvency, conflicts of interests or professional misconduct.

The Invitation To Tender and supporting documentation may be accessed and downloaded from the Public Contracts Scotland Portal at http//www.publiccontractsscotland.gov.uk

To access these documents Tenderers will firstly need to register (if they have not already done so) on the Public Contracts Scotland Portal and then express interest in this particular procurement.

Tenders must be returned using the PCS submission post-box by the date and time specified in this Contract Notice and/or documentation. Late tenders will not be accepted. The council reserves the right not to award any contract as a result of the procurement process initiated by this Contract Notice and in such event will not be liable for any costs incurred by any party.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=508152

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Contractor will be expected to work with the Council to achieve Community Benefits through the duration of the contract, including, but not limited to:

Targeted Recruitment and Training: Offering individuals and young people training, jobs and work experience as part of a contract. Current evidence would indicate that a reasonable target for construction activity would be that 10 % of total employees could be a new entrant to the labour market;

Young Person Engagement: Giving young people in the area an opportunity to engage in a project. Of most relevance would be projects which are going to affect the area they live in. The engagement can range from young people learning about a project to giving them the opportunity to shape and influence a project thus giving them more say in and connection to the future of their area;

Local Events: Local ownership of a project or service;

Local Sponsorship: Private companies are often asked to sponsor organisations local to the area in which they are developing/delivering a service; and

Mentoring: Private sector Service Providers can offer support, normally as part of their corporate responsibility activity, where they can offer support and guidance to local organisations and individuals

There is an opportunity to seek service providers proposals to meet the authority’s objectives for community benefits through employment and training opportunities, and perhaps local initiatives such as event sponsorship.

(SC Ref:508152)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=508152

VI.4)Procedures for review

VI.4.1)Review body

North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
United Kingdom
Telephone: +44 1698302222
Fax: +44 1698275125Internet address:http://www.northlanarkshire.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The council will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. A Tenderer that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/09/2017

 

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