Ship Repair and Maintenance Services Tender

Ship Repair and Maintenance Services Tender

RRS James Cook and RRS Discovery, the Provision of Ship Repair and Maintenance Services.

United Kingdom-Swindon: Repair and maintenance services of ships

2017/S 062-117224

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UK Shared Business Services Ltd
Polaris House, North Star Avenue
For the attention of: Katarzyna Nawrotek
SN2 1FF Swindon
United Kingdom
Telephone: +44 1793867558

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: UK Shared Business Services Ltd
Internet address:

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: public procurement

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

National Oceanography Centre
European Way
United Kingdom

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

UK SBS PR16270 RRS James Cook and RRS Discovery, the Provision of Ship Repair and Maintenance Services on behalf of National Oceanography Centre (NOC).

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

UK SBS on behalf of the National Oceanography
Centre (NOC) is undertaking a procurement
exercise for the provision of annual refits (covering
maintenance, repair, enhancement, and refit) of the
Royal Research Ships (RRS) James Cook and
The objective is to deliver a long term agreement (3+1+1) that provides options for ship refits across all operating areas e.g. Atlantic, Eastern Pacific, and Indian Oceans.
RRS James Cook and RRS Discovery are purpose
built research ships managed by the National Marine
Facilities (NMF) at the National Oceanography Centre
(NOC), Southampton on behalf of the Natural
Environment Research Council (NERC).

For more information on NOC, visit:

The purpose of the proposed procurement exercise
will be to appoint one supplier who can offer a
worldwide service whereby the shipyard engineers
and quality processes can be operated in the
supplier’s own yard or any other shipyard across the

II.1.6)Common procurement vocabulary (CPV)

50241000, 50241100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 6 000 000 and 9 800 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Services contract will be awarded for 3 years with an optional extension period of 1 year and a further 1 year.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during
the procurement. Parent company and/or other
guarantees of performance and financial liability may
be required if considered appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Bids to be priced in £ GBP.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortium, SPV, Partnership should ideally have
a designated lead service provider, all members will
have joint and several liability in respect of the
obligations and liabilities to any contract or framework
and any subsequent contracts awarded under the

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The government has set out the need for greater
transparency across its operations to enable the
public to hold public bodies and politicians to account.
This includes commitments relating to
public expenditure, intended to help achieve better
value for money.
As part of the transparency agenda, government has
made the following commitments with regard to
procurement and contracting:
All new central government ICT contracts over the
value of 10 000 GBP to be published in full
online from July 2010
All new central government sourcing documents for
contracts over GBP10,000 to be published on a
single website from September 2010, with this
information to be made available to the public free
of charge.
New items of central government spending over
25 000 GBP to be published online from November 2010.
All new central government contracts to be published
in full from January 2011.
Suppliers and those organisations looking to bid for
public sector contracts should be aware that
if they are awarded a new government contract, the
resulting contract between the supplier and
government will be published. In some circumstances,
limited redactions will be made to some contracts
before they are published in order to comply with
existing law and for the protection of national security.
Service providers must clearly demonstrate recent
successful experience in similar projects and
Potential suppliers will be excluded if one of the
following applies, the supplier is in a state of
bankruptcy, insolvency, compulsory winding up,
administration, receivership, composition with
creditors or any analogous state or subject to relevant
proceedings, has been convicted of a
criminal offence related to the business of
professional misconduct, has committed an act of
grave misconduct in the course of business has not
fulfilled obligations relating to the payment of taxes is
guilty of serious misrepresentation in supplying
information required by the authority, is not in the
possession of a licence or
not a member of the appropriate trade or other
organisation where the law requires it.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All submissions will be assessed in accordance with
the Public Contracts Regulations 2015, for
procurement values that exceed Regulation 5
(Threshold amounts)
This procurement will be managed electronically via
the Crown Commercial Service’s e-Sourcing Suite.
To participate in this procurement, participants shall
first be registered on the e-Sourcing Suite.
If Bidders have not yet registered on the eSourcing
Suite, this can be done online at by following the link ‘Supplier eSourcing Registration’.

Please note that, to register, Bidders must have a
valid DUNS number (as provided by Dun and
Bradstreet) for the organisation which you are
registering, who will be entering into a contract if
invited to do so. Note: registration may take some
time please ensure that you allow a suffient amount oftime to register.
Full instructions for registration and use of the system can be found at

Once you have registered on the eSourcing Suite, a
registered user can express an interest for a specific
procurement. This is done by emailing

Your email must clearly state:
the name and reference for the procurement you wishto register for;
Your organisations full name as a registered supplier;
the name and contact details for the registered
individual sending the email.
Crown Commercial Service (CCS) will process the
email and then enable the Bidder to access the
procurement online via the e-Sourcing Suite.
The registered user will receive a notification email to
alert them once this has been done.
As a user of the e-Sourcing Suite you will have access
to Emptoris email messaging service which facilitates
all messages sent to you and from you in relation to
any specific RFX event.
Please note it is your responsibility to access these
emails on a regular basis to ensure you have sight of
all relevant information applicable to this oppertunity.
For technical assistance on use of the e-Sourcing
Suite please contact Crown Commercial Service
(CCS) Helpdesk (Not UK SBS Ltd ): Freephone: 0345 010 3503


Training support to respond to a requirement is
available to bidders at

Responses must be received by the date in IV.3.4.
Responses received outside or concurrently using the eSourcing process will not be accepted or considered further for this opportunity.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All submissions will be assessed in accordance with
the Public Contracts Regulations 2015, for
procurement values that exceed Regulation 5
(Threshold amounts)
The sourcing documents can be accessed at: using the

instructions detailed in III.2.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All submissions will be assessed in accordance with
the Public Contracts Regulations 2015, for
procurement values that exceed Regulation 5
(Threshold amounts)
The sourcing documents can be accessed using the
instructions detailed in III.2.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UK SBS PR 160270

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2017/S 008-012649 of 12.1.2017

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.5.2017 – 11:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.5.2017 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 8.5.2017 – 11:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

UK Shared Business Services Ltd
Polaris House, North Star Avenue
SN2 1FF Swindon

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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