Shoreline Housing Insurance Renewal 2016

Shoreline Housing Insurance Renewal 2016

The Contract will be for a period of 3 years with no options for extension and the annual renewal will be dependent upon satisfactory performance.

United Kingdom-Grimsby: Insurance services

2016/S 005-005331

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Shoreline Housing Partnership Limited
Shoreline House, Westgate Park, Charlton Street
Contact point(s): Procurement Team
For the attention of: Jason Kay
DN31 1SQ Grimsby

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Shoreline Housing Insurance Renewal 2016.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 6a:
Main site or location of works, place of delivery or of performance: North East Lincolnshire, England.

NUTS code UKE13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Shoreline Housing Partnership Ltd is a registered provider of affordable housing. Shoreline owns and manages nearly 8 000 homes in North East Lincolnshire. Further information on our organisation can be found at

Shoreline is seeking to establish a Contract for the provision of Insurance Services.
The Contract will be for a period of 3 years with no options for extension and the annual renewal will be dependent upon satisfactory performance in relation to claims handling and response times.
During the period of this Contract, Shoreline will be carrying out a program of disinvestment, and therefore specific property related risks will be removed at various times throughout the contract and suitable adjustments to the premiums will need to be agreed as they occur.
Some properties currently covered under our insurance arrangements will be demolished during this contract. Specifically Comber Place in Grimsby is expected to be demolished in April 2016, and the East Marsh high rise blocks (x6) will be demolished soon after. Suitable security arrangements will be in place to protect the buildings once empty.
— The Contract will commence in 1.4.2016.
— Issue of ITT 6.1.2016;
— Deadline for questions or clarifications 29.1.2016 at 12:00;
— ITT Tender submission deadline 5.2.2016 at 12:00;

— Evaluation of Tenders by Shoreline 8th to 19.2.2016;

— Approval for ‘Contract Award’ 2.3.2016;

— 10 Day Standstill Period 2nd to 14.3.2016;

— Contract commencement 1.4.2016.

II.1.6)Common procurement vocabulary (CPV)

66510000, 66516400, 66515000, 66513000, 66518100, 66515200, 66516500, 66513200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 750 000 and 1 200 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 2 further annual renewals are available subject to performance to make contract length 3 years maximum. Contract value is based on 3 full years total.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CORP – 00000066

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 60 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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