Short Break Services for Children and Young people with Disabilities – London

Short Break Services for Children and Young people with Disabilities – London

The Mayor and Burgesses of the London Borough of Haringey is inviting Tenders for an open Framework Agreement for the provision of short break services for children and young people with disabilities.

United Kingdom-Wood Green: Health services

2018/S 227-519586

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Haringey Council
225 High Road
Wood Green
N22 8HQ
United Kingdom
E-mail: cputenders@haringey.gov.uk
NUTS code: UKI
Internet address(es):Main address: www.haringey.gov.uk
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://s2c.waxdigital.co.uk/ProcurementLBHaringey
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://s2c.waxdigital.co.uk/ProcurementLBHaringey

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Short Break Services for Children and Young people with Disabilities

II.1.2)Main CPV code

85100000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Mayor and Burgesses of the London Borough of Haringey (the “Council”) is inviting Tenders for an open Framework Agreement for the provision of short break services for children and young people with disabilities, in accordance with the Invitation to Tender documents (ITT). The Council intends to appoint a number of providers to the open Framework Agreement in accordance with the Invitation to Tender (ITT) documents.

The open Framework Agreement shall be divided into 6 lots, namely:

— Lot 1: After School activities,

— Lot 2: Weekend activities,

— Lot 3: School holidays,

— Lot 4: Outreach support,

— Lot 5: Overnight respite,

— Lot 6: All other short breaks.

Providers may submit tenders for more than 1 lot. The number of providers appointed to each lot will depend on the number of providers who meet the evaluation criteria set out within this ITT.

II.1.5)Estimated total value

Value excluding VAT: 1 280 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

After school Activities

Lot No: 1

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Service providers in this lot will offer specialist play and short breaks activity after school during term time for groups of children who have a range of disabilities and/or complex health needs, including those with personal care and medical needs.

The after school activities will run on weekdays during term time, for a minimum of 1 hours per week of service provided.

Service providers will deliver social and leisure activities that are child-centred, enjoyable and stimulating, as well as being appropriate to the needs of the user group. This will include the following provision:

— a range of play and social activities which takes account of individual children’s needs and desires (for example, soft play, youth clubs, adventure play),

— a safe and friendly environment for children and young people with disabilities to play and socialise with their peers,

— activities which support the children and young people with disabilities to develop self-esteem, confidence, independence and social interaction skills (for example training to support children and young people into mainstream services),

— skills based activities to enable children and young people with disabilities to develop and pursue their personal interests and talents including computer skills, work with animals, gardening, cooking, drama, music and sports.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework will be for an initial period of 3 years with option to extend for a further period of 1 year.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Weekend Activities

Lot No: 2

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Service providers in this lot will offer specialist play and short breaks activity at weekends during term time for children who have a range of disabilities and/or complex health needs, including those with personal care and medical needs. The provision should be appropriate to the needs of the user group and must be child-centred, enjoyable and stimulating.

The out of school hours activities will run at weekends during term time for a minimum of 1 hours per week of service provided.

Service providers will deliver social and leisure activities that are child-centred, enjoyable and stimulating, as well as being appropriate to the needs of the user group. This will include the following provision:

— a range of play and social activities which takes account of individual children’s needs and desires,

— a safe and friendly environment for children and young people with disabilities to play and socialise with their peers,

— activities which support the children and young people with disabilities to develop self esteem, confidence, independence and social interaction skills,

— skills based activities to enable children and young people with disabilities to develop and pursue their personal interests and talents including computer skills, work with animals, gardening, drama, music and sports.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework will be for an initial period of 3 years with option to extend for a further period of 1 year.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

School Holidays

Lot No: 3

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Service providers in this lot will support and assist the parents and carers of children with disabilities by offering play and short breaks during school holidays for children and young people with a disability and/or additional needs including those with challenging behaviour and complex and multiple disabilities who are resident in Haringey.

Service providers will ensure that the service is available during Easter, Summer, Christmas and half term breaks. Service Providers are expected to offer a minimum of 3 to 5 hours per session.

Service providers will deliver social and leisure activities that are child-centred, enjoyable and stimulating, as well as being appropriate to the needs of the user group. This will include the following provision:

— a range of play and social activities which takes account of individual children’s needs and desires (for example, soft play, youth clubs, adventure play),

— a safe and friendly environment for children and young people with disabilities to play and socialise with their peers,

— activities which support the children and young people with disabilities to develop self-esteem, confidence, independence and social interaction skills (for example training to support children and young people into mainstream services),

— skills based activities to enable children and young people with disabilities to develop and pursue their personal interests and talents including computer skills, work with animals, gardening, cooking, drama, music and sports.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework will be for an initial period of 3 years with option to extend for a further period of 1 year.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Outreach Support

Lot No: 4

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Service providers in this Lot will offer personalised outreach support. The help of a support worker will enable disabled children and young people to access local community activities and leisure facilities (including universal services available to all children and young people).

Service providers will offer fun and interesting experiences and other opportunities matched with the assessed needs of children and young people. The service will offer age-appropriate support and will provide opportunities to aid the development of their independence skills.

The child or young person will be supported to take part in activities that they enjoy and want to do, which for example might include:

— visits to children’s centres, youth clubs or leisure centres,

— visits to the cinema, museums and theatres,

— support to attend music provision,

— support to attend sporting and leisure activities (such as horse riding),

— extra support to access a mainstream service for children and young people.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework will be for an initial period of 3 years with option to extend for a further period of 1 year.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Overnight Stays

Lot No: 5

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Service providers in this lot will provide high quality, affordable and person centred residential respite care to increase wellbeing and resilience for disabled children and their families.

Overnight short breaks services will include:

— residential overnight short breaks delivered during the school holidays and at weekends in a suitable residential setting(s),

— specialist overnight sleepovers for children with a range of disabilities and/or complex health needs, that will provide fun and small group sleepover experiences.

Service provision in this category will be available throughout the year. Overnight stays will be arranged for short periods of time or for a week or more. Usually, overnight stays will be arranged on a planned basis, but may be arranged quickly in emergencies.

All service providers delivering overnight short breaks services will be registered with Ofsted and will require at least a “Good” or “Outstanding” Ofsted inspection rating. Service providers will be registered with the care quality commission if offering any services requiring this registration.

The service shall be provided from an appropriate community based location within or in close proximity to the London Borough of Haringey to minimise travelling time.

Service providers will be competent and experienced in managing residential facilities for children and young people and in managing the needs of children with complex medical conditions.

The service provider will work closely with acute services, social care, education, health, and other relevant services to arrange effective joined up provision of continuing care.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework will be for an initial period of 3 years with option to extend for a further period of 1 year.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Other Short breaks

Lot No: 6

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

This lot is for all services that cannot be classified as afterschool, weekend, or holiday activities and cannot be classified as outreach support.

This may include, but will not be limited to, services including:

— specific support programmes and/or training – for example, supporting children and young people into mainstream services, managing behaviour, managing sensory issues,

— transition support and training in independence skills for young people approaching the age of 18,

— sleep counselling,

— employment coaching and programmes for developing skills.

Service providers in this lot will ensure that:

— the service is available at times when families, children and young people most need support (including weekdays, evenings, weekends and holidays) and the timing of support is planned with the family,

— children, young people are supported to make decisions about the support they receive and parents / carers are informed of outcomes being achieve for their child.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework will be for an initial period of 3 years with option to extend for a further period of 1 year.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

All service providers delivering overnight short breaks services will be registered with Ofsted and will require at least a “Good” or “Outstanding” Ofsted inspection rating. Service providers will be registered with the care quality commission if offering any services requiring this registration.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/01/2019
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/01/2019
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Haringey Council
Wood Green
N22 8HQ
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/11/2018

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