Short Break Services for Disabled Children and Young People Bournemouth

Short Break Services for Disabled Children and Young People Bournemouth

The Framework for the Provision of Short Break Services for Disabled Children and Young People, is a joint procurement between Bournemouth Borough Council and the Borough of Poole.

United Kingdom-Bournemouth: Education and training services

2017/S 229-477394

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Council of the Borough of Bournemouth
Bournemouth Borough Council, The Town Hall, Bourne Avenue
Bournemouth
BH2 6DY
United Kingdom
Contact person: Strategic Procurement Team
Telephone: +44 1202451417
E-mail: procurement@bournemouth.gov.uk
NUTS code: UKK21Internet address(es):Main address: www.bournemouth.gov.uk

Address of the buyer profile: https://www.supplyingthesouthwest.org.uk/

I.1)Name and addresses

The Council of Borough and the County of the Town of Poole
Civic Centre
Poole
BH15 2RU
United Kingdom
Contact person: Strategic Procurement Team
E-mail: procurement@bournemouth.gov.uk
NUTS code: UKK21Internet address(es):Main address: http://www.poole.gov.uk/

Address of the buyer profile: https://www.supplyingthesouthwest.org.uk/

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.supplyingthesouthwest.org.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

A Framework for the Provision of Short Break Services for Disabled Children and Young People.

Reference number: DN310470

II.1.2)Main CPV code

80000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Framework for the Provision of Short Break Services for Disabled Children and Young People, is a joint procurement between Bournemouth Borough Council and the Borough of Poole.

Short Breaks provide opportunities for disabled children and young people to spend time away from their primary carers and should provide the ongoing support that children/young people and their families need to fulfil their potential, therefore benefiting both the child/young person and the parent/carer. The break should provide a rest from caring responsibilities for parents/carers and will allow the child/young person to experience new activities while developing relationships.

The Framework will cover the following lots;

— Lot 1 — Overnight care

— Lot 2 — Day care

— Lot 3 — Domiciliary care

— Lot 4 — Community care.

II.1.5)Estimated total value

Value excluding VAT: 4 459 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 4
Maximum number of lots that may be awarded to one tenderer: 4
II.2)Description

II.2.1)Title:

Overnight Care

Lot No: 1

II.2.2)Additional CPV code(s)

80000000
85000000

II.2.3)Place of performance

NUTS code: UKK21

II.2.4)Description of the procurement:

The service shall be delivered in a suitable building that is Ofsted/CQC registered, adheres to children’s homes regulations, and will have designated outside space accessible to children and young people.

The setting shall be clean, well maintained, comfortable and homely; however, it is recognised that some children / young people might need a sparser environment than others due to their disability. There will be flexibility within the setting to ensure that all children / young people can have their environmental needs met.

The provision will take place in a homelike environment that is friendly, homely, safe, secure, comfortable, caring, fun and nurturing. dependent on individual needs and have access to a wide range of stimulating activities both within the residential environment and the wider community. It will provide opportunity for interaction with others and the development of friendships, life, independence and communication skills.

The average age of child / young person that will access overnight short breaks will be over 10 years old, up to the age of 25. There may be occasions where it will be appropriate to consider younger children.

The Service shall be available (dependent on demand) every day of the year excluding Christmas Day and Boxing day, from 15:30 — 9:00 on term time weekdays and up to 24 hours per day during local school holiday periods and weekends.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The Framework is for five years with the option to extend the contract annually for a further two years. Therefore, if all extensions were taken, the full length of the contract would be for seven years. It is anticipated that the contract will start on 1.4.2018.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework is for five years with the option to extend the contract annually for a further two years. Therefore, if all extensions were taken, the full length of the contract would be for seven years. It is anticipated that the contract will start on 1.4.2018.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Day care

Lot No: 2

II.2.2)Additional CPV code(s)

80000000
85000000

II.2.3)Place of performance

NUTS code: UKK21

II.2.4)Description of the procurement:

The service shall take place in building based setting. The Provider may go out into the community to facilitate activities based on the needs and wishes of the child/young person. This Service shall be available for children and young people from the age of 5 years old, up to the age of 25. There may be occasions where it will be appropriate to consider younger children.

The Service shall be available at weekends and during the day in local school/college holidays.

The Provider shall offer a staff ratio of two children/young people to one member of staff. Where there are specific needs for a child/young person additional staffing requirements must be agreed with the Councils in advance and in writing.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The Framework is for five years with the option to extend the contract annually for a further two years. Therefore, if all extensions were taken, the full length of the contract would be for seven years. It is anticipated that the contract will start on 1.4.2018.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework is for five years with the option to extend the contract annually for a further two years. Therefore, if all extensions were taken, the full length of the contract would be for seven years. It is anticipated that the contract will start on 1.4.2018.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Domiciliary care

Lot No: 3

II.2.2)Additional CPV code(s)

80000000
85000000

II.2.3)Place of performance

NUTS code: UKK21

II.2.4)Description of the procurement:

The Service shall be available for children/young people from 0 years old, up to the age of 25. The Service shall take place in the family home of the child / young person and shall include personal and domestic care.

The Service will not include overnight care and will operate exclusively from 7am — 12mn and be booked on an hourly basis. The Provider shall offer a staff ratio of one child/young person to one member of staff. Where there are specific needs for a child/young person other staffing requirements must be agreed with the Councils in advance and in writing.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The Framework is for five years with the option to extend the contract annually for a further two years. Therefore, if all extensions were taken, the full length of the contract would be for seven years. It is anticipated that the contract will start on 1.4.2018.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework is for five years with the option to extend the contract annually for a further two years. Therefore, if all extensions were taken, the full length of the contract would be for seven years. It is anticipated that the contract will start on 1st April 2018.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Community Care

Lot No: 4

II.2.2)Additional CPV code(s)

80000000
85000000

II.2.3)Place of performance

NUTS code: UKK21

II.2.4)Description of the procurement:

The is Service shall support children and young people to access activities in their local community and sometimes further afield. The Service shall be available for children /young people from 8 years old, up to the age of 25. The Service shall be available (dependent on demand) every day of the year excluding Christmas Day and Boxing day, from 15:30 — 9:00 on term time weekdays and up to 24 hours per day during local school holiday periods and weekends.

The Provider shall offer a staff ratio of one child/young person to one member of staff. Where there are specific needs for a child/young person staffing requirements must be agreed with the Councils in advance and in writing.

The Service may include trips to the park, swimming, cinema, bowling, or any other appropriate activity for child/young person. The worker will participate in the activity with the child young person.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The Framework is for five years with the option to extend the contract annually for a further two years. Therefore, if all extensions were taken, the full length of the contract would be for seven years. It is anticipated that the contract will start on 1.4.2018.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework is for five years with the option to extend the contract annually for a further two years. Therefore, if all extensions were taken, the full length of the contract would be for seven years. It is anticipated that the contract will start on 1st April 2018.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Suppliers must be Ofsted or CQC registered, suppliers must have a minimum rating of Good or Outstanding. Suppliers who have not been graded by Ofsted or the CQC as they are new provision or yet to be assessed will be given an exemption to this criteria for the maximum of 12 months.

A Supplier who has an Ofsted or CQC grading that is less than good can still apply but will be suspended from the framework until such a time that their rating has improved to Good or Outstanding; providing they are accepted onto the Framework.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years: The Light touch regime is being used under CPV codes 85000000 -9. This is as per the Crown Commercial guidance on the new light touch regime for health, social, education and certain other service contracts (October 2016).
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/01/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/01/2018
Local time: 14:00
Place:

Bournemouth Borough Council, Town Hall, Bourne Avenue, Bournemouth.

Information about authorised persons and opening procedure:

All tenders are sealed and electronically opened by the Council’s Democratic services.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

If the extensions are taken, this contract is likely to be re-tendered in 2024.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The Council of the Borough of Bournemouth
Town Hall, Bourne Avenue
Bournemouth
BH2 6DY
United Kingdom
Telephone: +44 1202451417
E-mail: procurement@bournemouth.gov.ukInternet address:https://www.supplyingthesouthwest.org.uk/

VI.4.2)Body responsible for mediation procedures

The Council of the Borough of Bournemouth
Town Hall, Bourne Avenue
Bournemouth
United Kingdom
Telephone: +44 1202451417
E-mail: procurement@bournemouth.gov.ukInternet address:https://www.supplyingthesouthwest.org.uk/
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/11/2017

 

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