Short Breaks Activities for Disabled Children Twickenham

Short Breaks Activities for Disabled Children Twickenham

AfC is intending to commission the following external Short Breaks programmes for 33 months from July 2018 until 31.3.2021, with an option to extend for a further period of 24 months to a maximum term of 57 months.

United Kingdom-Twickenham: Children’s holiday-camp services

2018/S 069-153188

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Borough of Richmond upon Thames
Civic Centre,,, 44 York St, London
Twickenham
TW1 3BZ
United Kingdom
Contact person: Patrick Palmer
Telephone: +44 2088316417
E-mail: patrick.palmer@richmondandwandsworth.gov.uk
NUTS code: UKI63
Internet address(es):Main address: http://www.richmond.gov.uk

Address of the buyer profile: www.delta-esourcing.com

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Twickenham:-Children%27s-holiday-camp-services./Z45Q4F4MNS
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

AfC is intending to commission external Short Breaks activities for disabled children

Reference number: CPT2165

II.1.2)Main CPV code

55243000

II.1.3)Type of contract

Services

II.1.4)Short description:

AfC is intending to commission the following external Short Breaks programmes for 33 months from July 2018 until 31.3.2021, with an option to extend for a further period of 24 months to a maximum term of 57 months.

Lot 1: After School Clubs (SLD) and (MLD) RBK and LBR;

Lot 2: Buddy Project RBK and LBR;

Lot 3: Holiday Clubs (SLD) and (MLD) RBK and LBR;

Lot 4: Weekend Clubs RBK and LBR;

Lot 5: Youth Club RBK and LBR

We are seeking to Commission similar programmes to be delivered across both Kingston and Richmond in distinct venues in each borough.

II.1.5)Estimated total value

Value excluding VAT: 1 567 500.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Short Break After School Clubs in Richmond and Kingston

Lot No: 1

II.2.2)Additional CPV code(s)

55243000
85312120
85311300

II.2.3)Place of performance

NUTS code: UKI63
NUTS code: UKI75
Main site or place of performance:

Merton, Kingston upon Thames and Sutton, Hounslow and Richmond upon Thames.

II.2.4)Description of the procurement:

Integrated Services for Disabled Children, as part of Achieving for Children are undertaking an open tendering process in order to procure services for disabled children, young people and their families. Commissioned organisations work in partnership with Achieving for Children to deliver excellent services for children and their families:

— short Break activities for disabled children and young people after school during term time,

— a range of specialist after school activities for children and young people who have moderate or severe learning disabilities,

— the programme will include sessions based at the provider’s venue such as art and crafts, music, drama, singing, cooking etc as well as activities in the community such as swimming, cinema, bowling, playground etc.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 237 500.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 33
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

AfC proposes to enter into one contract for each Lot for an initial period of thirty-three (33) months with the successful Tenderers (Service Providers). AfC may extend the contracts for a further period of twenty-four (24) months. The estimated value published in this notice is in respect of the entire contract period (including the option extension) of 57 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Short Breaks Buddy Project in Richmond and Kingston

Lot No: 2

II.2.2)Additional CPV code(s)

55243000
85311300
85312120

II.2.3)Place of performance

NUTS code: UKI63
NUTS code: UKI75
Main site or place of performance:

Merton, Kingston upon Thames and Sutton,Hounslow and Richmond upon Thames.

II.2.4)Description of the procurement:

Integrated Services for Disabled Children, as part of Achieving for Children are undertaking an open tendering process in order to procure services for disabled children, young people and their families. Commissioned organisations work in partnership with Achieving for Children to deliver excellent services for children and their families.

The Buddy Project will:

— ensure all referred young people are matched with a volunteer buddy,

— each session with the young person and the buddy will last a minimum of 2 hours,

— arrange sessions that will take place in the community, accessing a chosen activity by the young person,

— support young people to gain independence, increase their confidence through accessing mainstream activities in their community.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 33
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

AfC proposes to enter into one contract for each Lot for an initial period of thirty-three (33) months with the successful Tenderers (Service Providers). AfC may extend the contracts for a further period of twenty-four (24) months. The estimated value published in this notice is in respect of the entire contract period (including the option extension) of 57 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Short Breaks Holiday Clubs in Richmond and Kingston

Lot No: 3

II.2.2)Additional CPV code(s)

55243000
85311300
85312120

II.2.3)Place of performance

NUTS code: UKI63
NUTS code: UKI75
Main site or place of performance:

Merton, Kingston upon Thames and Sutton, Hounslow and Richmond upon Thames.

II.2.4)Description of the procurement:

Integrated Services for Disabled Children, as part of Achieving for Children are undertaking an open tendering process in order to procure services for disabled children, young people and their families. Commissioned organisations work in partnership with Achieving for Children to deliver excellent services for children and their families.

The Holiday Clubs will:

— provide a variety of fun activities aimed at children and young people aged between 8-18 years,

— run activities from accessible venues but mostly the activities will be community based,

— provide a safe place for children and young people to socialise and learn new skills,

— consult with the children and young people to ensure the programme of activities are flexible and based on their ideas, needs and interests,

— learn communication skills, focusing on Makaton signs, using Pec’s, where relevant, and social development,

— have experienced workers who will support the children and young people to achieve their goals and gain outcomes,

— all Short Break activities should also seek to develop social skills and friendship groups as a priority,

— all interventions for children with special needs should have a focus on developing social skills.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 551 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 33
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

AfC proposes to enter into one contract for each Lot for an initial period of thirty-three (33) months with the successful Tenderers (Service Providers). AfC may extend the contracts for a further period of twenty-four (24) months. The estimated value provided in this notice is in respect of the total maximum contract period of 57 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Short Breaks Weekend Clubs in Richmond and Kingston

Lot No: 4

II.2.2)Additional CPV code(s)

55243000
85311300
85312120

II.2.3)Place of performance

NUTS code: UKI63
NUTS code: UKI75
Main site or place of performance:

Merton, Kingston upon Thames and Sutton, Hounslow and Richmond upon Thames.

II.2.4)Description of the procurement:

Integrated Services for Disabled Children, as part of Achieving for Children are undertaking an open tendering process in order to procure services for disabled children, young people and their families. Commissioned organisations work in partnership with Achieving for Children to deliver excellent services for children and their families.

The Weekend Clubs will:

— provide a variety of fun activities aimed at children and young people aged between 9-18 years,

— provide a safe place for children and young people to socialise, learn new skills,

— support children and young people to gain independence and increase their confidence,

— consult with the children and young people to ensure the programme of activities are flexible and based on their ideas, needs and interests and include some community activities,

— learn communication skills, focusing on Makaton signs, using Pec’s, where relevant, and social development,

— have experienced workers who will support the children and young people to achieve their goals and gain outcomes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 33
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

AfC is intending to commission external Short Breaks programmes for 33 months from July 2018 until 31.3.2021, with an option to extend for a further period of 24 months to a maximum term of 57 months. The estimated value of this Lot stated in this notice is in respect of the maximum total contract period of 57 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Short Breaks Youth Clubs for disabled children in Kingston and Richmond

Lot No: 5

II.2.2)Additional CPV code(s)

85311300
85312120
55243000

II.2.3)Place of performance

NUTS code: UKI63
NUTS code: UKI75
Main site or place of performance:

Merton, Kingston upon Thames and Sutton, Hounslow and Richmond upon Thames.

II.2.4)Description of the procurement:

Integrated Services for Disabled Children, as part of Achieving for Children are undertaking an open tendering process in order to procure services for disabled children, young people and their families. Commissioned organisations work in partnership with Achieving for Children to deliver excellent services for children and their families.

The Youth Club will:

— be aimed at young people aged between 14-18 years,

— enable young people to gain independence and increase their confidence,

— be a fun place for young people to socialise and learn new skills,

— develop the youth club programme with young people based on their ideas, needs and interests,

— learn communication skills, focusing on Makaton signs, using Pec’s, where relevant, and social development,

— have experienced workers who will support the children and young people to achieve their goals and gain outcomes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 118 750.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 33
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

AfC is intending to commission external Short Breaks programmes for 33 months from July 2018 until 31.3.2021, with an option to extend for a further period of 24 months to a maximum term of 57 months. The estimated values for this lot specified in this notice is the total value for the maximum period of contract (including the option period) of 57 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/05/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 08/05/2018
Local time: 16:00
Place:

Delta ePortal.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Twickenham:-Children%27s-holiday-camp-services./Z45Q4F4MNS

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/Z45Q4F4MNS

GO Reference: GO-201846-PRO-12184148.

VI.4)Procedures for review

VI.4.1)Review body

Royal Court of Justice
The Strand, London
London,
WC2A 2LL
United Kingdom
Telephone: +44 20194760000
E-mail: data.access@justice.gsi.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authorities will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contracts is communicated to tenderers. Applicants who are unsuccessful shall be informed by the relevant Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 Nº. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Authorities to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the relevant Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

Crown Commercial Services
St Martins House, 1 Lyric Square, London
London
W6 0NB
United Kingdom
Telephone: +44 2031785771

VI.5)Date of dispatch of this notice:

06/04/2018

 

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