Short Breaks for Children with a Disability – Rochdale MBC

Short Breaks for Children with a Disability – Rochdale MBC

Providers are invited to submit grant funding applications for the provision of a range of ‘short breaks’ services.

United Kingdom-Stretford: Health and social work services

2014/S 246-434302

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rochdale Metropolitan Borough Council
External, Trafford Town Hall, Talbot Road
For the attention of: Mr Peter Walpole
M32 0TH Stretford
Telephone: +44 1619124141

Further information can be obtained from: Further info
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Specs and Docs
Internet address:

Tenders or requests to participate must be sent to: Tenders / Requests to participate
Internet address:

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

The Provision of a Varied Range of Leisure and Social ‘Short Break’ Activities and Services for Children with a Disability (R418).

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Mainly within the Borough of Rochdale or, in terms of short breaks, locations agreed between both parties.

NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Providers are invited to submit grant funding applications for the provision of a range of ‘short breaks’ services. The main requirements of the services are summarised in the service specification and all services will be expected to be outcome focused.
To assist you with the completion of your grant funding application form, it is important that you read the supporting documents.
RBC and HMR CCG would like to encourage Providers to submit grant funding applications for the provision of a variety of short break activities and services. All Children and young people with a disability aged 0 to 19 years are eligible for a short break. We want them to have access to the same sort of play, leisure and social opportunities as their non-disabled peers. We are looking for applications from Providers that will allow us to offer a wide and varied range of activities. Applications containing new, innovative and creative ideas are welcome as well as those already tried and tested activities that are part of our current menu of short breaks. Our Parents and Carers have identified some gaps in that menu such as dance, drama and music and activities for children with complex needs. We would also wish larger Providers to demonstrate an ability to provide an annual apprenticeship/internship for a young person with a disability.
It is our intention to fund programmes from a minimum value of GBP 5 000 up to GBP 70 000 per annum although it is recognised that some projects will be time-specific or ‘one-off’ events which may be less than GBP 5 000. Overall total funding available will be approximately GBP 733 000 in year 2015/16, for 16/17 and 17/18 this may be the same budget but will confirm actual allocation in 16/17 and 17/18.
Contract Period:
Rochdale MBC is looking for providers to commence services as from 1.4.2015. Successful providers will be awarded a contract for approximately three years with the option to extend for a further 1 year. Any extensions will be conditional, based upon satisfactory performance and subject to funding being available.
The Aim:
Rochdale MBC would like to encourage a wide range of providers and organisations, charities, independent providers, community and social enterprises to apply. In the interests of viability, sustainability and market development, Rochdale MBC is keen to develop a wide range and volume of short breaks from a variety of providers.
The aim is to provide a variety of different and creative ideas for short breaks to disabled children, young people and their families aged 0-19 years of age. The specific types of services we are looking to commission are as follows and organisations will need to demonstrate that they can meet and deliver services of this type.

II.1.6)Common procurement vocabulary (CPV)

85000000, 85100000, 85300000

II.1.7)Information about Government Procurement Agreement (GPA)


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.2.2015 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

To access and download the tender documents:

Tenderers are required to be registered on the CHEST portal on the following link:

Once registered, the tender documents will be available for companies to download.
You will find the tender documents by looking under Rochdale Council in the Current Opportunities section.
Tenders are to be returned by uploading onto the CHEST Portal.
The Chest reference number is 9RUJ-DW4S51
Tenderers are required to comply with the instructions in the tender documents.
The contract will be for 3 year period, commencing 1.4.2015, with the option to extend for up to an additional 1 year.
It is expected that the contract will commence on 1.4.2015
Closing date and time for the submission of tenders is 3.2.2015 at 16:00 hrs.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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