Short Breaks for Disabled Children in Cheshire

Short Breaks for Disabled Children in Cheshire

Cheshire East Council is seeking to commission a number of services aimed at disabled children and their families. Specifically within this tender it requires a range of community based short break services.

United Kingdom-Sandbach: Health and social work services

2017/S 086-167909

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cheshire East Borough Council
Westfields, Middlewich Road
CW11 1HZ
United Kingdom
Contact person: Ms Tracy Roberts
Telephone: +44 1270686973
NUTS code: UKD2Internet address(es):Main address: of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Short Breaks for Disabled Children.

Reference number: DN261141

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Cheshire East Council is seeking to commission a number of services aimed at disabled children and their families. Specifically within this tender it requires a range of community based short break services.

These services are intended to be largely preventative in nature, offering support to avert family crisis, and form part of the Council’s Early Help provision.

The Social Value Act of 2012 states that the Council must ensure that, in procuring services, it will improve the economic, social and environmental well-being of the area. Cheshire East Council aims to continue to commission services that support the local market in services for disabled children, focusing on quality and outcomes whilst also ensuring that all services offered represent value for money for the people of Cheshire East.

II.1.5)Estimated total value

Value excluding VAT: 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Council is looking to provide a range of early help short breaks for disabled children (aged 0 to 18) and their families, resident in Cheshire East, in various settings and of various lengths ranging from a couple of hours to overnight or a weekend, provided after school at weekends and in school holidays. The services will be available at a time to suit the targeted individuals in order to provide flexible access. This will depend on the nature of the service being offered and will often include delivery out of standard working hours. All services will be operational from 1.9.2017. The tender process will be evaluated on price and quality and contracts will be awarded to tenderers who meet all the criteria outlined in the tender documents.

Providers will be expected to deliver for a range of disabilities and ages, as specified in the tender response document, and include:

— Regular activities weekly or fortnightly during term time and / or school holidays. Offered during weekends, after school and/or in school holidays,

— Focus on providing to a group of young people who traditionally because of specific care needs, experience difficulties accessing universal and inclusive or other targeted provision,

— Provide creative, inclusive, fun and positive activities to promote well being and independence,

— Provide opportunities away from their primary carers,

— Be accessible.

Examples of this provision include: group based social or youth clubs, sports and activity sessions, drama and arts classes, residential breaks, social skills groups and 1:1 support and ‘Buddy’ schemes

Providers will be expected to deliver support directly within one or more of the following localities (excluding residential activities which may take place out of borough):

Local Area Partnership Area:

1 — Crewe;

2 — Congleton;

3 — Macclesfield;

4 — Wilmslow;

5 — Nantwich;

6 — Knutsford;

7 — Poynton.

Providers should align with the service and approach adopted by Cheshire East Early Help Service. The ongoing Short Breaks Service will ensure that:

— Disabled children have the same opportunities to develop and fulfil their potential as all children,

— Families with disabled children get the support they need when they need it, where they need it,

— Universal children’s services are genuinely inclusive of disabled children,

To achieve these, short break providers must demonstrate a commitment to ensuring:

— All children with disabilities and their families participate equally in local community life, wherever possible accessing universal childcare facilities, leisure and recreational activities.

— ‘Fair access’ to Short Breaks provision by children with disabilities.

— Parents and carers are supported to become equal partners in making decisions about service development and priorities.

— All disabled children are listened to, that their views are acted upon and that they are provided with choices.

— Choice and personalisation is built in.

— Alignment to the Council’s vision of achieving value for money through delivery of the right services in the right way to those who need them by the best possible provider.

— High quality provision which safeguards children and young people ensure all staff members deliver high quality services.

— Continued training, quality supervision, and professional development to Where appropriate integrated service provision to ensure families receive a targeted, coordinated offer.

— An assess and support approach, utilising the Common Assessment Framework, underpinned by robust safeguarding practice.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2017
This contract is subject to renewal: yes
Description of renewals:

Contract Period: 1.9.2017 to 31.8.2019.

[With 1 x 12 months option to extend.]

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/05/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 07/06/2017
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The Royal High Courts of Justice
The strand
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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