Short Breaks for Children with Disabilities Middlesbrough

Short Breaks for Children with Disabilities Middlesbrough

Fraemwork Agreement: Short Breaks for Children and Young People with Disabilities.

United Kingdom-Middlesbrough: Health and social work services

2018/S 056-125002

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Middlesbrough Council
Contract and Commissioning Unit, Civic Centre
For the attention of: Philip Robinson
TS1 9FZ Middlesbrough
United Kingdom
Telephone: +44 1642729177
E-mail: philip_robinson@middlesbrough.gov.uk

Internet address(es):

General address of the contracting authority: www.middlesbrough.gov.uk

Address of the buyer profile: www.middlesbrough.gov.uk

Electronic access to information: www.nepo.org

Electronic submission of tenders and requests to participate: www.nepo.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

FGS002/2018 Short Breaks for Children and Young People with Disabilities

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Middlesbrough

NUTS code UKC12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 19

Duration of the framework agreement

Duration in years: 6
Justification for a framework agreement, the duration of which exceeds four years: Justification for a framework agreement, the duration of which exceeds 4 years: This Light Touch Regime Framework Agreement is being let under Regulation 74 to 77 of the Public Contract Regulations 2015 (Light Touch Regime, LTR) under which the Council has flexibility as to the process or procedure to be used

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 900 000,00 and 2 700 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Middlesbrough Council is actively seeking to improve the range of services which it commissions to provide Short Breaks for Children and Young People with disabilities. The Council wishes to promote the welfare needs of Children and Young People and to meet the needs of families with caring responsibilities.

II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will be for an initial 2 year period, with option to extend for a further 24 months, a further 12 months and a further 12 months.
Estimated value excluding VAT: 2 700 000,00 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for an initial 2 year period, with option to extend for a further 24 months, a further 12 months and a further 12 months.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 2.7.2018. Completion 1.7.2024

Information about lots

Lot No: 1 Lot title: Personal Support Services

1)Short description

Personal Support Services will provide Children and young people with disabilities an individual support service that is personalised to meet their individual needs. Personal Support can range from providing personal care in the child’s home to support in accessing community and leisure opportunities.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

Middlesbrough Council requires the provision of personal support services to develop and support Children and Young people with disabilities as individuals, to minimise the barriers they face and provide opportunities for their inclusion into mainstream and universal activities of their choice within their local communities.
The services should take into account the individual and unique nature of each Child and Young Person and should be planned in conjunction with children and young people with disabilities and their families in accordance with their assessed needs.
These services could include, but are not limited to, one or more of the following:
— Access to leisure and community activities,
— Life skills,
— Social and communication,
— Attending appointments and meetings,
— Low level health care tasks not requiring a nursing qualification,
— Personal and intimate care.
All car journeys during the Short Break must be within 20 miles of child or young person’s permanent residence unless otherwise agreed within the child’s plan.
Mileage claims of over 20 miles as stated above will not be approved without a written agreement from the Social worker or Short Breaks Facilitator.
Parents and carers are expected to meet the costs of any refreshments and/or activities that take place during the Short Break for their child or young person.
Personal support services are required to take place both inside and outside the family home.
A. Activity
— Provide regular on-going support,
— Provide a one-off response (planned or emergency),
— Be available all year round,
— Be responsive to 2:1 requests,
— Be responsive to staffing requirements on a individual basis e.g. 1 staff working with more than one Child or Young person where appropriate.
B. Availability
— 24 hours per day 7 days per week to meet the needs of the Child or young person on an individual basis.
C. Need
Children and Young People accessing Short Breaks have a wide range of needs and therefore it is required that all service providers will be able to offer a flexible and personalised service to meet the needs of each child or young person in accordance with their social care plan.
The Service Provider will offer a service to any Child or Young Person with disabilities that the Council has determined to meet the eligibility criteria. The needs of the Child or Young person may include but are not limited to the following:
— Learning Disabilities,
— Physical Disabilities,
— Sensory Impairments,
— Complex Health Needs,
— ASC,
— ADHD,
— Associated challenging behaviours,
— Mental Health.
Estimated value excluding VAT:
Range: between 450 000,00 and 1 350 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Activities and Groups

1)Short description

Activity and Group work services will provide Children and young people with disabilities access to a wide range of experiences and opportunities. They will be designed to enable Children and young people with disabilities to have fun, socialise, learn new skills and have the same opportunities as non-disabled peers.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

Middlesbrough Council requires the provision of groups and activities to provide individuals and/or groups a range of activities that could include, but is not limited to:
— social experiences,
— learning opportunities,
— sports,
— cookery,
— arts, crafts and design,
— outdoor pursuits,
— dance and drama,
— life skills.
A. Activity
Groups and activities could include but are not limited to:
— Play Services — Age appropriate group based activities,
— Group based activities for children aged 11-14 (key stage 3) or 15-18 (key stage 4),
— Overnight activity breaks,
— Sports.
B. Availability
All times to be in line with Middlesbrough Borough Council’s academic year.
— school holidays: Monday-Friday up to 13 weeks,
— weekend: saturday and or sunday all year round up to 52 weeks.
— weekday: After school/ evenings term time up to 39 weeks.
— Overnight: Throughout the year.
C. Need
Children and Young People accessing Short Breaks have a wide range of needs and therefore it is required that all service providers will be able to offer a flexible and personalised service to meet the needs of each child or young person in accordance with their social care plan.
The Service Provider will offer a service to any Child or Young Person with disabilities that the Council has determined to meet the eligibility criteria. The needs of the Child or Young person may include but are not limited to the following:
— learning disabilities,
— Physical Disabilities,
— Sensory Disabilities,
— Complex Health needs including life-limiting illness,
— ASC,
— ADHD,
— Associated challenging behaviours,
— Mental health.
D. Geography
Where possible it is expected that Group activities will be planned in conjunction with the Short Breaks team to ensure parity of provision across communities in Middlesbrough.
Estimated value excluding VAT:
Range: between 450 000,00 and 1 350 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Deposits and guarantees maybe required

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Full details of the information to be provided are detailed in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the case of group bidders, the group will be expected to take legal form.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Full details of the information to be provided are detailed in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.4.2018 – 12:00

IV.3.4)Time limit for receipt of tenders or requests to participate

26.4.2018 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 26.4.2018 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Council may periodically open the framework for new applicants, particularly if it intends to increase capacity
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Middlesbrough Council
PO Box 505, Civic Centre
TS1 9FZ Middlesbrough
United Kingdom

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Middlesbrough Council
PO Box 505, Civic Centre
TS1 9FZ Middlesbrough
United Kingdom

VI.5)Date of dispatch of this notice:

20.3.2018

 

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