Short Breaks Service York

Short Breaks Service York

The City of York Council is seeking a Provider to deliver a Short Breaks Service for Adults and Young people with a Learning Disability to the Council’s customers.

United Kingdom-York: Health and social work services

2017/S 216-449154

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

City of York Council
Station Rise
United Kingdom
Contact person: Mark Woolford
Telephone: +44 1904552237
NUTS code: UKE21
Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


A Short Breaks Service for Adults / Young People with a Learning Disability.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The City of York Council is seeking a Provider to deliver a Short Breaks Service for Adults / Young people with a Learning Disability to the Council’s customers. The service is currently provided by Lifeways Community Care Ltd and based at 77 Flaxman Avenue, Tang Hall, York, the service will continue to be provided under a revised service specification.

The expiry of the current contract has provided the opportunity to consult on the current service and make amendments to the specification to bring it up to date to reflect changes in both national and local agendas, including the Council’s commitment to a robust local offer. Over the last 5 years there have been significant changes in legislation effecting the way children and adult services work. The Care Act (2014) replaced numerous previous laws for adult social care in England and set out new duties for local authorities and partners, and new rights for customers and carers.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE21

II.2.4)Description of the procurement:

Following a comprehensive analysis of current provision and the future need for short breaks services the Council has decided to re-procure the current service based at Flaxman Avenue in York. The short break service facility is able to support the complex needs of adults who have profound and multiple learning disabilities as well as adults with autism from age 16+. Individuals who have a short break may have great difficulty in communicating or could have additional sensory and physical disabilities as well as complex health needs or behaviours which may at times challenge.

The Provider will deliver a 7 days per week / 365 days per year short break service for adults (18 years old and over), and young people from age 16 years old, with a learning disability. Not all the short breaks will be planned and there may be emergency placements. The Provider will ensure there is provision at all times for emergency placements. Emergency placements are for adults with a learning disability age 18 and over only and will be included within this allocation. An emergency placement will take priority over planned short break bookings. (An emergency is: an unplanned or unforeseen event that results in the immediate and unavoidable absence of the primary carer or back up carer).

Through this contract, the Provider will maintain and operate the York (Flaxman Avenue) based service providing a minimum of 1 400 guaranteed nights per annum for use by Adult Social Care. Once this allocation has been utilised short break provision will be purchased on a spot rate as identified in the tender schedule.

The Council expects that some of the existing staff at the current service based at Flaxman Avenue will transfer to the new service model to also be based at Flaxman Avenue (under the TUPE Regulations). The length of the contract will be 3 years with the option to extend for a further year.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 531 500.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 09/01/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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