Single consultant for Building Surveying Services

Single consultant for Building Surveying Services

Thames Valley Charitable Housing Association (TVCHA) wish to procure a single consultant for the provision of Building Surveying Services. The Building Surveying Consultancy is required to provide technical and operational support to TVCHA across it’s operational area.

UK-Twickenham: Building surveying services

2012/S 240-395429

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Thames Valley Housing
Premier House, 52 London Road
For the attention of: c/o Tony Newberry (Sweett Group)
TW1 3RP Twickenham
UNITED KINGDOM
Telephone: +44 2070619000

Internet address(es):

General address of the contracting authority: http://www.sweettgroup.com

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0441

Further information can be obtained from: Sweett Group Ltd
60 Gray’s Inn Road
For the attention of: Tony Newberry
WC1X 8AQ London
UNITED KINGDOM
Telephone: +44 2070619000
Internet address: http://www.sweettgroup.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sweett Group Ltd
60 Gray’s Inn Road
For the attention of: Tony Newberry
WC1X 8AQ London
UNITED KINGDOM
Telephone: +44 2070619000
Internet address: http://www.sweettgroup.com

Tenders or requests to participate must be sent to: Sweett Group Ltd
60 Gray’s Inn Road
For the attention of: Tony Newberry
WC1X 8AQ London
UNITED KINGDOM
Telephone: +44 2070619000
Internet address: http://www.sweettgroup.com

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Thames Valley Charitable Housing Association

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Thames Valley Housing Association – Single consultant for Building Surveying Services
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: London, Berkshire, Surrey, Hampshire, Oxfordshire, Buckinghamshire, Wiltshire and Sussex
NUTS code UKJ
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Thames Valley Charitable Housing Association (TVCHA) wish to procure a single consultant for the provision of Building Surveying Services. The Building Surveying Consultancy is required to provide technical and operational support to TVCHA across it’s operational area.
The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=95797.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.myTenders.org/PostBox/Postbox_Explain.aspx?ID=95797.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

71315300

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Thames Valley Charitable Housing Association currently have contracts in place that are part of a programme of contract renewals.
Thames Valley Charitable Housing Association has undertaken a review of their current practises and future needs regarding the need for Building Surveying services.
The Building Surveying Consultancy is required to provide technical and operational support to TVCHA across it’s operational area. The scope of services will include;
— Completing an annual stock condition survey programme of up to 20 % of assets owned.
— Complete stock condition surveys on newly developed properties prior to occupation.
— Review and keep up to date a comprehensive stock condition survey procedures guide.
— Provide a schedule of works to address any Category 1 hazards identified during stock condition surveys.
— Carry out Health and Safety Risk Assessments of communal areas in line with programme.
— Undertaking the role of Contract Administrator on Cyclical Programmes of work including to general rented, leasehold, mixed tenure and key worker homes.
— Undertaking role of Contract Administrator on Planned Component Renewal Programmes to support the in-house team during busy periods.
— Undertake the role of Construction, Design and Management Coordinator.
— Carrying out site surveys, undertaking defect diagnosis and issue of survey reports.
— Complete Energy Performance Certificates as instructed to void and occupied properties on an ad hoc basis.
— Act as Party Wall Surveyor.
— Undertake Property Options Appraisals to support the decision making process for property investment, reconfiguration, extension, regeneration, redevelopment and disposal opportunities.
— Assist with the development and delivery of staff training.
— Undertake audits as required in the Property & Asset Management Team including responsive repairs.
— Preparing reports on disrepair.
— Preparing reports on defects to support Latent Defect Claims.
— Maintaining IT hardware and software to the required specification to maintain capability of completing stock condition survey programmes and transfer of data with TVCHA systems.
— To install an IT interface with Thames Valley Housings Keystone Asset Management Database to allow for real time data transfer of information.
— Provision of Clerk of Works Services on an ad hoc basis.
Estimated value excluding VAT: 340 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A Performance Bond or guarantee may be required. Appropriate levels of insurance will also be required. Further information will be provided within the PQQ and tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
All financing conditions and payment arrangments will be set out in the PQQ and tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No legal form is required. If the candidate is a joint venture or a consortium, the Contracting Authority shall require members to accept joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Consultants may be required to participate in the achievements of social/environmental policy objectives relating to recruitment, training and supply chain initiatives. Accordingly contract performance conditions may relate to the social and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Candidates are referred to Regulation 23 of the Public Contracts Regulations (as amended). Further information will be provided in the PQQ and Tender documentation generally.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Candidates are referred to Regulation 24 of the Public Contracts Regulations (as amended). Further information will be provided in the PQQ and Tender documentation generally.
Minimum level(s) of standards possibly required: Candidates may be subject to an independent financial check. Further information will be provided in the PQQ and Tender documentation generally.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Candidates are referred to Regulation 25 of the Public Contracts Regulations (as amended). Further information will be provided in the PQQ and Tender documentation generally.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SG/101364
IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2012/S 141-236037 of 25.7.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 9.1.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
14.1.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
4.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The Contracting Authority reserves the right to cancel the procurement process at any stage, The Contracting Authority does not accept liability for any cost incurred in tendering.
(MT Ref:95797)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England & Wales
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

High Court of England & Wales
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Candidates referred to the Public Contracts Regulations 2006 (as amended)
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Cabinet Office c/o Efficiency and Reform Group
Rosebury Court St Andres Business Park
NR7 OHS Norwich
UNITED KINGDOM
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:11.12.2012

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