Site-based Dendrochronology Research Services for English Heritage

Site-based Dendrochronology Research Services for English Heritage

English Heritage funds a substantial programme of tree-ring dating to support its statutory grant-giving, and other priorities. The statutory and repair-driven nature of much of this work often imposes limited windows of opportunity for sampling and strict reporting deadlines. Research on up to 250 sites/cases will be required over the next four years (1.4.2013 to 31.3.2016).

UK-London: Research laboratory services

2012/S 242-398186

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

English Heritage
Waterhouse Square, 138-142 Holborn
For the attention of: Shahina Farid
EC1N 2ST London
UNITED KINGDOM
Telephone: +44 2079733273
E-mail: shahina.farid@english-heritage.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Site-based Dendrochronology Research Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 8: Research and development services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Research laboratory services. English Heritage funds a substantial programme of tree-ring dating to support its statutory grant-giving, and other priorities. The statutory and repair-driven nature of much of this work often imposes limited windows of opportunity for sampling and strict reporting deadlines. Research on up to 250 sites/cases will be required over the next four years (1.4.2013 to 31.3.2016). All aspects of the research must be undertaken to English Heritage standards and will undergo quality assurance procedures with the finalised report meeting the required standards for inclusion in the English Heritage Research Report Series.
II.1.6)Common procurement vocabulary (CPV)

73111000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract will be split into 5 lots each of which it is intended to let to at least 2 suppliers to provide security of supply. All bids will be assessed using the criteria stated in the tender documentation. In accordance with article 9 (5) (Small lot provision) of the EU Procurement Directives we are reserving up to GBP 69 000 of the total value of the contract.
Estimated value excluding VAT:
Range: between 300 000 and 500 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Site-based Dendrochronology Research Services

1)Short description
To provide dendrochronological assessment, sampling, analysis, and reporting of waterlogged timbers from archaeological sites.
2)Common procurement vocabulary (CPV)

73111000

3)Quantity or scope
Lot 1 will be let to at least 2 suppliers.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Site-based dendrochronoly research services
1)Short description
To provide dendrochronological assessment, sampling, analysis, and reporting of oak, elm, and ash timbers from standing buildings (and associated fixtures and fittings on the same site as appropriate).
2)Common procurement vocabulary (CPV)

73111000

3)Quantity or scope
Lot 2 will be let to at least two suppliers.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Site-based Dendrochronology research services
1)Short description
To provide dendrochronological assessment, sampling, analysis, and reporting of oak, elm, and ash timbers from standing buildings (and associated fixtures and fittings on the same site as appropriate).
2)Common procurement vocabulary (CPV)

73111000

3)Quantity or scope
Lot 3 will be let to at least 2 suppliers.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Site-based dendrochronology research services
1)Short description
To provide dendrochronological assessment, sampling, analysis, and reporting of oak, elm, and ash timbers from standing buildings (and associated fixtures and fittings on the same site as appropriate).
2)Common procurement vocabulary (CPV)

73111000

3)Quantity or scope
Lot 4 will be let to at least 2 suppliers.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Site-based dendrochronology research services
1)Short description
To provide dendrochronological assessment, sampling, analysis, and reporting of conifer timbers (and other species on the same site as appropriate) from standing buildings.
2)Common procurement vocabulary (CPV)

73111000

3)Quantity or scope
Lot 5 will be let to at least 2 suppliers.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
4.2.2013 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 60 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 4.2.2013 – 11:01

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
GO Reference: GO-20121212-PRO-4450713.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.12.2012

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