Smart Cards Tender
Administration of Concessionary fares. Smartcard production, including provision of a Card Management System (CMS). Transport Consultancy services.
UK-Chichester: smart cards
Section I: Contracting authority
West Sussex County Council
For the attention of: Liz Baylis
PO19 1QT Chichester
Telephone: +44 1243753841
General address of the contracting authority: https://westsussex.gov.uk
Address of the buyer profile: https://westsussex.bravosolution.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 20: Supporting and auxiliary transport services
Main site or location of works, place of delivery or of performance: West Sussex and East Sussex (Note: the contract is not available in Surrey).
NUTS code UKJ2
Duration of the framework agreement
Duration in months: 84
Justification for a framework agreement, the duration of which exceeds four years: This is a Part B Service, therefore it is permissable for the framework agreement to be for more than 4 years. The longer period of time will enable the authorities to obtain best value for money.
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 1 430 000,00 and 1 573 000,00 GBP
— Administration of Concessionary fares.
— Smartcard production, including provision of a Card Management System (CMS).
— Transport Consultancy services.
30162000, 71311200, 72000000
Section III: Legal, economic, financial and technical information
Description of particular conditions: As detailed in the tender documents.
Minimum level(s) of standards possibly required: As detailed in the tender documents.
As detailed in the tender documents.
Minimum level(s) of standards possibly required:
As detailed in the tender documents.
Reference to the relevant law, regulation or administrative provision: As detailed in the tender documents.
Section IV: Procedure
Prior information notice
Notice number in the OJEU: 2012/S 158-264187 of 18.8.2012
Chichester, West Sussex.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised officers of West Sussex County Council.
Section VI: Complementary information
Contractors will be expected to deliver services which demonstrate a best value approach.
WSCC is a public authority within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act.
The framework agreement will be for a period of 5 years with the option to extend the agreement for a period of up to 2 years to a maximum period of 7 years.
The parties agree and acknowledge that West Sussex County Council will enter into the Framework Agreement for itself and on behalf of East Sussex County Council which are “Contracting Authorities” within the meaning of the Public Contracts Regulations 2006 (“the Relevant Public Bodies”).
There may be different start dates for the various elements of the contract in West and East Sussex. It is anticipated that the Administration of English National Concessionary Travel Scheme (ENCTS) in West Sussex will commence on 1.4.2013. The start date for East Sussex County Council is to be confirmed.
This procurement is being managed by Capita Business Services Limited (“Capita”) on behalf of the Council under a Strategic Services Outsource. The contract between the Council and Capita provides for tenders and all other information submitted in response to this Notice to be treated as confidential by Capita to ensure competition is maintained, value for money is achieved and all bidders are treated equally and in a non-discriminatory way during the tendering and contract award procedures. The Council and Capita shall maintain a system of management processes, barriers, disciplines and confidentiality undertakings to ensure there is no conflict of interest in the procurement process and to prevent any disclosure to any Capita employee involved in submitting a tender for this procurement of any confidential information from other bidders. Information submitted by bidders will not be used by Capita for any other purpose than the provision of services to the Council under the Strategic Services Outsource.
The Contracting Authority intends to use the West Sussex eSourcing portal in this procurement exercise. The URL is: https://westsussex.bravosolution.co.uk. Project No. 207 refers.
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://westsussex.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content – Click the ‘Express Interest’ button at the top of the page – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) – You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (if you can give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance consult the online help, or contact the eTendering help desk.
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.