Smartcard Production Hardware and Software

Smartcard Production Hardware and Software

The smartcard will function as a student and staff ID and library card.

United Kingdom-Oxford: Smart cards

2015/S 217-396119

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oxford Brookes University
Headington Campus, Gipsy Lane, Headington
Contact point(s): Procurement Team
For the attention of: Kerry Thandi
OX3 0BP Oxford
UNITED KINGDOM
Telephone: +44 1865483905
E-mail: cthandi@brookes.ac.uk

Internet address(es):

General address of the contracting authority: www.in-tendhost.co.uk/oxfordbrookes

Address of the buyer profile: www.brookes.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Smartcard Production Hardware and Software for Staff and Student ID Cards.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Oxford Brookes is one of the UK’s leading modern universities and enjoys an international reputation for teaching excellence and innovation as well as strong links with business and industry. We are looking for a provider of smartcard production hardware and software. The smartcard will function as a student and staff ID and library card, as per the existing card, and have a barcode and use proximity chip technology for compatibility with existing systems in use within the University.

II.1.6)Common procurement vocabulary (CPV)

30162000, 30237131, 30163000, 22455000, 30237130, 30160000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Full details of the payment mechanism are included in the procurement documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To allow the University to assess the quality of the cards, bidders must provide samples of cards previously produced. The evaluation team will score these based on visual appearance and product quality and the samples from the successful bidder will be kept as a point of reference for quality purposes. Please ensure you bring samples with you during the site visit.
As part of this tender, the bidder must undertake a site visit of the premises and can verify the Universities requirement and gather relevant information to help submit their bid. This site visit shall be co-ordinated with the elected representative of the University.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Public Liability: Minimum of 5 000 000 GBP
Professional Indemnity: Minimum of 2 000 000 GBP

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
This information is provided in the Evaluation Criteria.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Oxford Brookes University 2015.

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.12.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.2.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 12.2.2016

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Oxford Brookes University will incorporate a minimum 10 calendar day standstill period at the point intention to award of the contract is communicated to tenderers.
Appeals must be lodged in accordance with the Public Contracts Regulations 2015 as amended.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.11.2015

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