SMERAS Training Services for MOD

SMERAS Training Services for MOD

The Maritime Training Acquisition Organisation has a requirement for the development, design and provision of a SMERAS training system for the Royal Navy.

United Kingdom-Bristol: Training simulators

2015/S 138-255344

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

MOD
Abbey Wood, Birch 1b #3133
Contact point(s): DES Ships Comrcl MCS 2b Trg Svs
For the attention of: William Kirkpatrick
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067933457
E-mail: william.kirkpatrick132@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SMERAS Training Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 3: Defence services, military defence services and civil defence services

NUTS code UKM31

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Training simulators. The Maritime Training Acquisition Organisation (MTAO) has a requirement for the development, design and provision of a SMERAS training system for the Royal Navy. The building housing the training system will be procured under a separate contract under the DIO (Defence Infrastructure Organisation) Next Generation Estates Contracts Framework (NGEC). The system shall be able to train individuals and teams in the knowledge, skills and attitudes required to prepare them to undertake any of the escape, rescue, abandonment and survival activities from a disabled submarine. The training solution is to be fully supported by appropriate courseware and instructor guides.
The scope of this contract will include:
— design and provision of new training hardware/software and lesson design in consultation with Subject Matter Experts,
— classroom design, provision of furniture and classroom conversion/fitting out,
— interface with the chosen building contractor to enable training delivery on completion of the building works,
— training design for experiential training,
— on-site support and management of the training facility.

II.1.6)Common procurement vocabulary (CPV)

34152000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will be for the provision of training solution followed by a period of 5 years provision of training services with an option to extend for a further 5 years.
Estimated value excluding VAT:
Range: between 2 000 000 and 4 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend the period of training services for a further 5 years.
Provisional timetable for recourse to these options:
in months: 72 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at: http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Minimum level(s) of standards possibly required

A BS EN ISO 9001:2008 3rd Party UKAS accredited/recognised certification with an appropriate scope of supply to meet the requirement, covering design, development (including software) and production.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: Selection of suitable candidates will be based on assessment of PQQ responses. Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on: http://www.contracts.mod.uk/delta You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note: there is a password reminder link on the homepage.

Suppliers must log in, go to your ‘Response Manager’ and add the following access code: 5RJK3VAU5T. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 00:00 18.8.2015. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO help desk by e-mailing: support@contracts.mod.uk or call +44 800282324.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

MTSC/0157

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 64-104297 of 31.3.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.8.2015 – 00:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register available at:www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel and is the main supplier database of MOD Procurement organisations.

Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the department are encouraged to make themselves aware of the changes as it may impact on this requirement. The link below to the gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your ‘Response Manager’ and add the following access code: 62A73MJKCX.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time especially, if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO helpdesk by e-mailing: support@contracts.mod.uk or Telephone +44 800282324.

GO Reference: GO-2015716-DCB-6802658.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, Ships, Maritime Training Systems (MTS)
Birch 1b, #3133, MoD Abbeywood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: william.kirkpatrick132@mod.uk
Telephone: +44 3067933457

Body responsible for mediation procedures

Ministry of Defence, Ships, Maritime Training Systems (MTS)
Birch 1b, #3133, MoD Abbeywood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: william.kirkpatrick132@mod.uk
Telephone: +44 3067933457

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

MOD
Abbey Wood, Birch 1b, #3133
BS34 8JH Bristol
UNITED KINGDOM
E-mail: william.kirkpatrick132@mod.uk
Telephone: +44 9133457

VI.5)Date of dispatch of this notice:

16.7.2015

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