Soft Facilities Management Services Birmingham

Soft Facilities Management Services Birmingham

HealthTrust Europe LLP is seeking to establish a framework agreement for the supply of Soft Facilities Management Services.

United Kingdom-Birmingham: Facilities management services

2016/S 040-065662

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust (‘UHCW’)
19 George Road, Edgbaston
For the attention of: Bradley Baker
B15 1NU Birmingham
UNITED KINGDOM
Telephone: +44 1216871350
E-mail: bradley.baker@htepg.com
Fax: +44 1216871345

Internet address(es):

General address of the contracting authority: https://healthtrusteurope.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health
Other: please refer to Section II.1.5)

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The class of contracting authorities specified in Section II.1.5

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Soft Facilities Management Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

HealthTrust Europe LLP is seeking to establish a framework agreement for the supply of Soft Facilities Management Services. This framework will be established to allow public sector organisations to award contracts in a more cost effective and less time consuming manner.
HTE is a central purchasing body who is able to carry out this tender exercise by virtue of its appointment as an agent of UHCW. Notwithstanding HTE’s relationship with UHCW, it is HTE that will conduct this tender exercise and will execute the resultant framework agreement with successful bidders. This tender exercise is for the benefit of all the public and voluntary bodies listed further below in this Section II.1.5. +++ For the avoidance of doubt, UHCW is NOT carrying out this tender — your contact point is HTE using the details given in Section I.1 +++

The public and voluntary sector bodies to whom the use of this framework agreement will be open include all contracting authorities in the United Kingdom as defined in Regulation 2 of the Public Contracts Regulations 2015 as well as all contracting authorities and entities in the European Union as defined in the Annexes to Commission Decision 2008/963/EC as may be updated from time to time. In particular, it is envisaged that this framework agreement will be used by the following entities in the United Kingdom as described below (particularly where such entities are of a health and/or social care nature): (1) All National Health Service (NHS) bodies in England, including but not limited to (i) acute trusts (a list of which can be found at http://www.nhs.uk/servicedirectories/pages/acutetrustlisting.aspx); (ii) health and care trusts (a list of which can be found at

http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx); (iii) mental health trusts (a list of which can be found at:

http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx); (iv) clinical commissioning groups (a list of which can be found at:

http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx); (v) ambulance trusts (a list of which can be found at:

http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx); (vi) area teams (a list of which can be found at:

http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx); (vii) special health authorities:

(http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx); (viii) NHS England (formerly the NHS Commissioning Board); and (ix) clinical senates and strategic clinical networks. (2) All NHS bodies in Wales, including but not limited to all (i) health boards; (ii) NHS trusts; (iii) the national delivery group; (iv) community health councils; and (v) NHS Wales shared services partnership (a list of which can be found athttp://www.wales.nhs.uk/nhswalesaboutus/structure). (3) All NHS bodies in Scotland, including but not limited to (i) NHS trusts; (ii) Special NHS Boards; and (iii) national and support organisations (a list of which can be found at http://www.scot.nhs.uk/organisations/nat_orgs.aspx). (4) All NHS bodies in Northern Ireland (known as Health and Social Care), including but not limited to (i) health and social care trusts (a list of which can be found at:

http://www.hscni.net/index.php?link=trusts); (ii) health agencies (a list of which can be found at http://www.hscni.net/index.php?link=agencies); (iii) hospitals (a list of which can be found at http://www.hscni.net/index.php?link=hospitals) and (iv) the Health and Social Care Board. (5) All social enterprises undertaking some or all of what were previously the service provider functions of contracting authorities in relation to health and/or social care services (including charitable incorporated organisations, cooperatives, industrial and provident societies and community interest companies as listed on the Companies House WebCheck service). (6) Ministerial departments and non-ministerial departments of central government,

non-departmental agencies and other public bodies, and public corporations (a list of which can be found athttps://www.gov.uk/government/organisations). (7) Devolved governmental and parliamentary organisations within the United Kingdom, including but not limited the Scottish Government, Scottish Parliament, and Scottish public bodies (a list of which can be found athttp://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies), as well as the Welsh Government, Welsh Assembly and Welsh unitary authorities (a list of which can be found at http://wales.gov.uk/topics/localgovernment/localauthorities/?lang=en). (8) All local authorities (a list of which can be found at

http://local.direct.gov.uk/LDGRedirect/Start.do?mode=1). (9) All emergency services including police (http://www.police.uk/forces.htm), fire and rescue services (a list of which can be found at http://www.fireservice.co.uk/information/ukfrs), the maritime and coastguard agency and other rescue authorities. (10) All educational establishments (a list of which can be found at http://www.education.gov.uk/edubase). (11) Registered providers of social housing on a not for profit basis (a list of which can be found at http://www.homesandcommunities.co.uk/ourwork/registered-provider-information). (12) Registered charities (a list of which can be found at http://www.charitycommission.gov.uk/find-charities). (13) Her Majesty’s Prison Service (as detailed at www.justice.gov.uk/about/hmps) (14) The Ministry of Defence (as detailed athttps://www.gov.uk/government/organisations/ministry-of-defence) The above list includes each organisation’s successors and assigns, any equivalent organisations and any associated organisations created as a result of any organisational changes. In addition, the use of this framework agreement will be open to any bodies or organisations operating in the United Kingdom and/or any country in the European Union which are of a health and/or social care nature or which have a similar procurement need in respect of any goods or services to any of the above listed organisations. Furthermore, and if provided for in the contract documents, HTE may extend the scope and benefit of the framework agreement to any private sector (i.e. all non-public sector) organisations operating in the United Kingdom and/or any country in the European Union which are of a health and/or social care nature who may also use this framework agreement. Whilst HTE is not required by procurement legislation to do so, it has extended the principles of the public tendering so as to assure its private sector customers of best value and open and transparent processes. In the United Kingdom these entities are registered with the Care Quality Commission (a list of providers can be found at

http://www.cqc.org.uk/sites/default/files/cqc_locations_export.csv). Union, such entities are regulated by equivalent regulatory bodies, each of which maintains an equivalent list. In purchasing goods and/or services or awarding contracts under the framework agreement, HTE is: (a) acting in its capacity as agent for UHCW in relation to the public and voluntary sector bodies listed above only; and (b) acting in its capacity as principal in relation to the private sector bodies (and not as agent of UHCW). +++ Please note additional information is given about this tender exercise at Section VI.3) +++.

II.1.6)Common procurement vocabulary (CPV)

79993100, 79710000, 77310000, 03452000, 90910000, 77314000, 55500000, 98311100, 55520000, 39311000, 55523000, 39310000, 90911300,45112700, 90922000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This framework agreement will be for an initial period of 3 years, it may be extended at the sole discretion of HTE for a further 1 year period.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Aggregated Services

1)Short description

Aggregation of services under one Supplier for 2 or more Lots.

2)Common procurement vocabulary (CPV)

79993100

3)Quantity or scope

Aggregation of services under 1 Supplier for 2 or more Lots. Suppliers awarded to more than 1 Lot in Lots 2-10 will automatically qualify to be included in Lot 1.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

+++ See Section VI.3 +++.

Lot No: 2 Lot title: Catering Services

1)Short description

General Catering and Corporate Catering Services.

2)Common procurement vocabulary (CPV)

55520000, 55500000, 31141000, 39311000, 39310000, 55523000

3)Quantity or scope

General Catering and Corporate Catering Services, which includes canteen services for visitors, staff and patients. Patient meals which are prepared both on site and off site as ready prepared meals. Catering services will also include water coolers, water bottles, water dispensers and filtration devices, the supply and maintenance of vending machines and replenishment of hot and cold food and drinks. Catering equipment and supplies which may properly be described as Catering Services.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

+++ See Section VI.3 +++.

Lot No: 3 Lot title: Cleaning Services

1)Short description

Cleaning Services — General Cleaning and Window cleaning Services.

2)Common procurement vocabulary (CPV)

90910000, 90911300

3)Quantity or scope

Cleaning Services — General Cleaning and Window cleaning Services which are supplied in accordance to the NHS Hospital Cleaning Standards. Domestic and clinical areas, patient areas, internal and external window cleaning, bespoke 1 off cleans such as high level cleaning which may require mechanical equipment such as ladders and cherry pickers other services which may properly be described as Cleaning Services.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

+++ See Section VI.3 +++.

Lot No: 4 Lot title: Pest Control

1)Short description

Pest control — which includes routine inspection, pest eradication, and prevention of infestation and vermin control.

2)Common procurement vocabulary (CPV)

90922000

3)Quantity or scope

Pest control — which includes routine inspection, pest eradication, and prevention of infestation and vermin control including the provision of materials such as poison, traps, appliances. Other services which may be properly described as Pest Control.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

+++ See Section VI.3 +++.

Lot No: 5 Lot title: Linen and Laundry Services

1)Short description

Supply and/or hire of linen and wash and return of items such as bedding, uniforms, towels and gowns.

2)Common procurement vocabulary (CPV)

98311100

3)Quantity or scope

Linen and Laundry Services — which include transport of used/infected linen and clean laundered linen, storage and sorted in accordance with CFPP01-04 (as amended) along with the wash and return and reusable theatre barrier textiles. Supply and/or hire of linen and wash and return which items are commonly described as bedding, gowns, towels, tunics, uniform, and clothing for infants, juniors and adults and other services which may properly be described as Linen and Laundry Services.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

+++ See Section VI.3 +++.

Lot No: 6 Lot title: Security Services

1)Short description

Security Services which include manned guarding services, CCTV/alarm monitoring and response, car park management, lone worker protection and monitoring, cash collection and transfer and other services which may properly be described as Security Services.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

Security Services which include manned guarding services, monitoring and patrol of Contracting Authorities premises and surrounding area, CCTV/alarm monitoring and response, car park management, car parking security systems, electronic security systems installations and maintenance (CCTV, intruder, fire and access control), lone worker protection and monitoring cash collection and transfer and other services which may properly be described as Security Services.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

+++ See Section VI.3 +++.

Lot No: 7 Lot title: Grounds Maintenance

1)Short description

Grounds maintenance including advice, maintenance and replanting of grounds.

2)Common procurement vocabulary (CPV)

77314000, 77310000, 45112700, 03452000

3)Quantity or scope

Advice, maintenance and replanting of grounds including supply and maintenance of internal and external planting, grass cutting, boarders and shrubberies, road and pavement sweeping, litter clearance, supply and decoration of Christmas trees, leaf clearance, weed treatment, tree surgery, hedge cutting and laying, insect control, snow clearance and gritting of roads, pavements and car parks and other services which may properly be described as Grounds Maintenance.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

+++ See Section VI.3 +++.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. See the invitation to offer for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations; (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations; (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct; (d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate; (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information; (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA; (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively; (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities; (k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering. Information and formalities necessary for evaluating if requirements are met (If applicable): 1) ENTERING GENERAL PQQ Supplier Information Heathtrust Europe Utilizes The NHS Supplier Information Database (sid4health) to manage and assess general pre-qualification information In the form of a profile. Candidates Are Requested to provide their profile in sid4health as follows: i) Candidates should register on sid4health at http://www.sid4health.nhs.uk/home.action and submit their sid4health company profile for publication to the system. Candidates already registered on sid4health must ensure that information is up to date. ii) Candidates should ensure all the relevant sections of their sid4health profile are completed to demonstrate their ability to meet the short-listing criteria applicable to this contract. iii) Where access to sid4health is unavailable, please contact the sid4health Helpdesk at: help@sid4health.nhs.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance; (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established; (c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available. Information and formalities necessary for evaluating if requirements are met (If applicable) Minimum level(s) of standards possibly required (if applicable) Average turnover for the past 3 years is equal to or greater than 500 000 GBP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per requirements to complete sid4health profile — see III.2.1 for more information on how to complete sid4health profile.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

30.3.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The contract as defined in this notice will be entered into by UHCW (and the Supplier(s)) acting as a central purchasing body on behalf of the NHS and other contracting authorities as identified in Section II.1.5. HTE has been appointed by UHCW as its agent to carry out certain procurement and logistics functions in relation to this contract. Any contracting authority wishing to access the contract may only do so with permission from HTE. The contract conditions will be set out in the ITT. It is the intention to include certain contractual provisions regarding an Activity Based Income Charge, payable by the supplier(s) to HTE management charge, which may be applied to purchases made under the contract awarded. Further details will be made available via the contract documentation and information released during the course of the tender process. If and when this requirement is offered to tender, this may be done in whole or in part via electronic means using the Internet and may be through the medium of an electronic reverse auction. Submission of expressions of interest and procurement specific information: This exercise will be conducted on the HTE portal. Candidates wishing to be considered must register their expression of interest as follows: Register on the HTE portal athttps://healthtrusteurope.bravosolution.co.uk Login to the portal with the username/password. Click the PQQs/ITTs Open to All Suppliers link. These are the PQQs/ITTs open to any registered supplier. Click on the relevant PQQ/ ITT to access the content. Click the Express Interest button at the top of the page. This will move the PQQ/ITT into your My PQQs/My ITTS page. You can access any attachments by clicking Buyer Attachments (if required in III.2.1.1.ii) in the PQQ/ITT Details box. Follow the onscreen instructions to complete the PQQ/ITT. Submit your reply using the Submit Response button at the top of the page. If you require any further advice, contact the e-Tendering Help Desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: HTE will incorporate a standstill period, at the point the intention to award decision is communicated to tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.2.2016

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