Soft FM Services Requirement Lincoln

Soft FM Services Requirement Lincoln

The Authority seeks a Contractor(s) to provide a comprehensive service/goods Soft FM Service. 7 Lots.

United Kingdom-Lincoln: Facilities management services

2015/S 123-225731

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

United Lincolnshire Hospitals NHS Trust
Gervas House, Long Leys Road
For the attention of: Ms Gail Bowman
LN1 1EJ Lincoln
UNITED KINGDOM
Telephone: +44 1522421539
E-mail: gail.bowman2@ulh.nhs.uk
Fax: +44 1522514920

Internet address(es):

General address of the contracting authority: http://www.ulh.nhs.uk/

Electronic access to information: https://www.supplying2nhs.com/procontract/healthservice/supplier.nsf/frm_home?ReadForm

Further information can be obtained from: United Lincolnshire Hospitals NHS Trust
Gervas House, Long Leys Road
For the attention of: Ms Gail Bowman
LN1 1EJ Lincoln
UNITED KINGDOM
Telephone: +44 1522421539
E-mail: gail.bowman2@ulh.nhs.uk
Fax: +44 1522514920

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: United Lincolnshire Hospitals NHS Trust
Gervas House, Long Leys Road
For the attention of: Ms Gail Bowman
LN1 1EJ Lincoln
UNITED KINGDOM
Telephone: +44 1522421539
E-mail: gail.bowman2@ulh.nhs.uk
Fax: +44 1522514920

Tenders or requests to participate must be sent to: United Lincolnshire Hospitals NHS Trust
Gervas House, Long Leys Road
For the attention of: Ms Gail Bowman
LN1 1EJ Lincoln
UNITED KINGDOM
Telephone: +44 1522421539
E-mail: gail.bowman2@ulh.nhs.uk
Fax: +44 1522514920

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Lincolnshire Partnership NHS Foundation Trust
Units 8 & 9, Lions Way
NG34 8GG Sleaford
UNITED KINGDOM

Lincolnshire Community Health Services NHS Trust
Bridge House, Unit 16, Lions Way
NG34 8GG Sleaford
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UK — Lincoln: Soft FM Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKF30

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Authority seeks a Contractor(s) to provide a comprehensive service/goods Soft FM Service. The key objectives are as detailed in the specification. The Contract will be broken down into seven Lots and each Lot will be evaluated on an individual basis. Bidder may apply for one, a combination of Lots, or all Lots. Lot 6 is subdivided into 3 areas and a bidder may bid for any number of areas within this Lot. Bidders may not necessarily be successfully awarded on all Lots or areas bid for. There may be multiple Contractors for each Lot and area. Lo1 1 — General Cleaning Services Lot 2 — Window Cleaning Services Lot 3 — Pest Control & Prevention Services Lot 4 — Feminine Hygiene Services Lot 5 — Security Services Lot 6 — Removal & Office Move Service Lot 7 — Grounds & Gardens and Snow & Gritting Services.

II.1.6)Common procurement vocabulary (CPV)

79993100, 90910000, 90922000, 85142300, 79710000, 77300000, 60000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Authority seeks a Contractor(s) to provide a comprehensive service/goods Soft FM Service. The key objectives are as detailed in the specification. The Contract will be broken down into seven Lots and each Lot will be evaluated on an individual basis. Bidder may apply for one, a combination of Lots, or all Lots. Lot 6 is subdivided into 3 areas and a bidder may bid for any number of areas within this Lot. Bidders may not necessarily be successfully awarded on all Lots or areas bid for. There may be multiple Contractors for each Lot and area. Lo1 1 — General Cleaning Services Lot 2 — Window Cleaning Services Lot 3 — Pest Control & Prevention Services Lot 4 — Feminine Hygiene Services Lot 5 — Security Services Lot 6 — Removal & Office Move Service Lot 7 — Grounds & Gardens and Snow & Gritting Services.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: General Cleaning Services

1)Short description

To provide an efficient, cost effective cleaning service to non-inpatient premises, ensuring quality and safe working practices. The cleaning service must fulfil the expectations of the Authority, and respect the privacy and confidentiality of patients, visitors and staff.

2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope

As per Invitation to Tender documentation.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Each Lot will be evaluated on an individual basis. Bidder may apply for one, a combination of Lots, or all Lots. Bidders may not necessarily be successfully awarded on all Lots or areas bid for.

Lot No: 2Lot title: Window Cleaning Services

1)Short description

Provide a cost efficient, quality driven Window Cleaning Service to all sites as determined by the Authority. Provide a standard of service that assists in the provision of a positive image of the Authority and a level of cleanliness which provides a socially acceptable environment for patients, visitors and staff. Maintain a safe working environment and safe working practices including the use of an approved Health & Safety Risk Assessment/Method Statements to ensure that standards stay high.

2)Common procurement vocabulary (CPV)

90911300

3)Quantity or scope

As per Invitation to Tender documentation.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)

5)Additional information about lots

Each Lot will be evaluated on an individual basis. Bidder may apply for one, a combination of Lots, or all Lots. Bidders may not necessarily be successfully awarded on all Lots or areas bid for.

Lot No: 3Lot title: Pest Control & Prevention Services

1)Short description

The Authority requires a programmed and reactive pest control and prevention service, to cover all premises including inpatient units; maintenance and service of electronic fly killers (EFK’s); and additional services related to pest control and prevention as required.

2)Common procurement vocabulary (CPV)

90922000

3)Quantity or scope

As per Invitation to Tender documentation.

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.10.2020

5)Additional information about lots

Each Lot will be evaluated on an individual basis. Bidder may apply for one, a combination of Lots, or all Lots. Bidders may not necessarily be successfully awarded on all Lots or areas bid for.

Lot No: 4Lot title: Feminine Hygiene Services

1)Short description

Provide a cost efficient, reliable and quality driven Feminine Hygiene service to all sites as determined by the Authority. Provide a standard of service that assists in the provision of a positive image of the Authority and a level of hygiene which provides a socially acceptable environment for patients, visitors and staff. Maintain a safe working environment and safe working practices including the use of an approved Health & Safety Risk Assessment/Method Statements to ensure that standards stay high.

2)Common procurement vocabulary (CPV)

85142300

3)Quantity or scope

As per Invitation to Tender documentation.

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.10.2020

5)Additional information about lots

Each Lot will be evaluated on an individual basis. Bidder may apply for one, a combination of Lots, or all Lots. Bidders may not necessarily be successfully awarded on all Lots or areas bid for.

Lot No: 5Lot title: Security Services

1)Short description

To provide key holding, alarm response and security patrols to ensure the safety and security of all premises detailed within this specification. The Contractor will provide the security service through a variety of methods, to the properties listed in Schedule 1 throughout Lincolnshire.

2)Common procurement vocabulary (CPV)

79710000

3)Quantity or scope

As per Invitation to Tender documentation.

4)Indication about different date for duration of contract or starting/completion

Starting 1.2.2016. Completion 31.10.2020

5)Additional information about lots

Each Lot will be evaluated on an individual basis. Bidder may apply for one, a combination of Lots, or all Lots. Bidders may not necessarily be successfully awarded on all Lots or areas bid for.

Lot No: 6Lot title: Removal & Office Move Services

1)Short description

To provide an efficient, effective and flexible removals service, ensuring that internal office/clinical accommodation moves, and external office/clinical accommodation moves, are implemented in an organised manner at locations across the county and surrounding geographical area. Also, to provide disposal services as and when required at locations across the county.

2)Common procurement vocabulary (CPV)

60000000

3)Quantity or scope

As per Invitation to Tender documentation.

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.10.2020

5)Additional information about lots

Each Lot will be evaluated on an individual basis. Bidder may apply for one, a combination of Lots, or all Lots. Lot 6 is subdivided into 3 areas and a bidder may bid for any number of areas within this Lot. Bidders may not necessarily be successfully awarded on all Lots or areas bid for.

Lot No: 7Lot title: Ground & Gardens and Snow & Gritting Services

1)Short description

Provide a cost efficient, quality driven Grounds & Garden Maintenance and Snow & Gritting service to all sites as determined by the Authority; ensuring a standard of service that promotes a positive image of the Authority.

2)Common procurement vocabulary (CPV)

77300000

3)Quantity or scope

As per Invitation to Tender documentation.

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2016. Completion 31.10.2020

5)Additional information about lots

Each Lot will be evaluated on an individual basis. Bidder may apply for one, a combination of Lots, or all Lots. Bidders may not necessarily be successfully awarded on all Lots or areas bid for.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Do not include any promotional material or any other information other than that requested at this stage.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

988/NHS/T/C
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The elected supplier(s) will be expected to supply SF Services and all related services as requested by the contracting authority from time to time. Further additions to their ranges will also be included. The contract is for the benefit of other public bodies which the participants deem necessary for the delivery for the service or goods to NHS bodies, local authorities, other government departments or non departmental public bodies charged with the delivery of healthcare or health related services. The Trusts named in 1.1 being may also act on behalf of Lincolnshire Partnership NHS Foundation Trust, Lincolnshire Community Health Services NHS Trust and any other Trust or organisation formed by any government legislation publications or changes.The contract is split into lots which have variable start date, the maximum contract lenght is 5 years with and option to extend for 2 x 12 month periods. For more information about this opportunity please visit the Due North e-procurement portal at:https://www.supplying2nhs.com/procontract/healthservice/supplier.nsf/frm_home?ReadForm

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

United Lincolnshire Hospitals NHS Trust
Procurement Department, Gervas House, Long Leys Road
LN1 1EJ Lincoln
UNITED KINGDOM
E-mail: gail.bowman2@ulh.nhs.uk
Telephone: +44 1522421539
Fax: +44 1522514920

VI.5)Date of dispatch of this notice:

25.6.2015

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