Solar PV Tender

Solar PV Tender

Wheatley Group is about to embark on an exercise to procure the contracts through which the long term service provision of ‘Roof Rent’ or purchased installed solar photovoltaic (PV) systems on residential and commercial properties.

United Kingdom-Glasgow: Solar panels

2015/S 123-224523

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wheatley Housing Group Ltd
Wheatley House, 25 Cochrane Street
Contact point(s): Procurement
For the attention of: Louise Cairns
G1 5HL Glasgow
UNITED KINGDOM
Telephone: +44 1412746427
E-mail: louise.cairns@wheatley-group.com

Internet address(es):

General address of the contracting authority: http://www.wheatley-group.com/

Electronic access to information: http://www.delta-esourcing.com

Electronic submission of tenders and requests to participate: http://www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Organisations involved in providing or managing social Housing (Viz. Scottish Local Authorities and other Registered Social Landlords) whose properties are located with the boundary of any Scottish Local Authority
Scotland
Scotland
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

RGN0001-297 Solar PV.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 50 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Solar panels. Solar photovoltaic modules. Solar installation. Solar panel roof-covering work. Solar energy. Wheatley Group is about to embark on an exercise to procure the contracts through which the long term service provision of ‘Roof Rent’ or purchased installed solar photovoltaic (PV) systems on residential and commercial properties owned by members of the Wheatley Group, shall be procured.
It is envisaged that an estimated 8000 house type properties may have Solar PV fitted in the initial call off from this framework. This will provide the tenant with the use of the electricity generated for free, thereby reducing the tenant’s fuel bill. This is a measure to reduce fuel poverty and help our tenants.
It is envisaged that there shall be further call offs from the framework to ensure as much of the Groups stock has Solar PV as possible. This framework shall also be offered to other Housing providers if they wish to utilise it.
Wheatley Group wishes to appoint one solar PV supplier per Lot.
Lot 1: Under the fully funded option: each call off would be a 20year contract which would include Design, Install operate & maintain, whereby the provider on the framework would be registered for the FIT and Export tariff.
Lot 2: In this option, we would look for each call off to award a contract where the provider Supply’s and installs & maintains the solar PV for 2 years, thereafter we would look to tender the maintenance separately. The Wheatley Group would register for the FIT and export tariff.
Within the ITT the Tender evaluation ratios will be
Lot1 Fully funded: 100 % quality
Lot 2 Supply & Install 70 % Cost 30 % quality
The initial call off of 8000 would be expected to start on site as soon as possible (estimated March 2016)
The contracting authority is acting as a central purchasing body for all current and future contracting authority subsiduary compnaies and aslo for other organisations involved in providing or managing social housing (viz. Scottish Local Authorities and other Registered social Landlords whose properties are located within the boundary of any Scottish Local Authority.
The principal site or location of the works is the area contained within the City of Glasgow (NUTS Code UKM 34. Other Likely locations for projects are East Lothian and Midlothian (NUTS Code UKM23), Edinburgh (NUTS Code UKM25). By Exception projects may be located outwith these areas but within the Boundary of mainland Scotland.

II.1.6)Common procurement vocabulary (CPV)

09331000, 09331200, 09332000, 45261215, 09330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Wheatley Group is about to embark on an exercise to procure the contracts through which the long term service provision of ‘Roof Rent’ or purchased installed solar photovoltaic (PV) systems on residential and commercial properties owned by members of the Wheatley Group, shall be procured.
As part of the continuous improvement programme, in 2012 Glasgow Housing Association (GHA) installed 500 solar photovoltaic systems on their properties, using mono-crystalline PV arrays comprising 1.8 kW to 2.45kW peak. In addition, Cube Housing has installed PV on high rise blocks, and Loretto has installed a number of installations on sheltered housing and commercial units across Scotland.
It is envisaged that an estimated 8000 house type properties may have Solar PV fitted in the initial call off from this framework. This will provide the tenant with the use of the electricity generated for free, thereby reducing the tenant’s fuel bill. This is a measure to reduce fuel poverty and help our tenants.
It is envisaged that there shall be further call offs from the framework to ensure as much of the Groups stock has Solar PV as possible. This framework shall also be offered to other Housing providers if they wish to utilise it.
Wheatley Group wishes to appoint one solar PV supplier per Lot.
Lot 1: Under the fully funded option: each call off would be a 20year contract which would include Design, Install operate & maintain, whereby the provider on the framework would be registered for the FIT and Export tariff.
Lot 2: In this option, we would look for each call off to award a contract where the provider Supply’s and installs & maintains the solar PV for 2 years, thereafter we would look to tender the maintenance separately. The Wheatley Group would register for the FIT and export tariff.
Within the ITT the Tender evaluation ratios will be
Lot1 Fully funded: 100 % quality
Lot 2 Supply & Install 70 % Cost 30 % quality
The initial call off of 8000 would be expected to start on site as soon as possible (estimated March 2016) with this initial programme for 8000 taking no longer than 18months
There will be support for this project from
—Energy Team, who will manage the day-to-day project delivery and assist with any requirements as a first point of contact for the appointed supplier.
—Local asset officers, who will assist with overseeing installation and ensuring WHG assets are protected.
—Housing Officers, who will liaise with tenants to help with communication and access.
—Fuel Advisors, who will support tenants to make the most of their new PV system once installed.
There is an expectation that this procurement shall be required to fulfil obligations for community benefits & the Wheatley Pledge. With regards to the community benefits we shall expect as a minimum a commitment of 10 % of staff to be recruited as new entrants. The expectation under the Wheatley pledge shall be that the applicant shall endeavour to employ members of staff utilising the Wheatley pledge grant & or they shall provide some other benefit to the local community such as charitable donations or volunteering time.
Estimated value excluding VAT: 50 000 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Lot 1: Solar PV Fully Funded

1)Short description

Within the fully funded Lot it is expected that the provider will fully fund the supply, installation, maintenance and operation of the solar PV panels. The provider shall get the FIT and Export tariff. The tenant shall receive the use of the electricity generated.

2)Common procurement vocabulary (CPV)

09330000, 09331000, 09331200, 09332000, 45261215

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

There shall be a single provider per Lot.

Lot No: 2Lot title: Lot 2: Solar PV Supply, Installation & Maintenance

1)Short description

In this option, we would look for each call off to award a contract where the provider will Supply, install & maintain the solar PV for 2 years, thereafter we would look to tender the maintenance separately. The Wheatley Group would register for the FIT and export tariff.

2)Common procurement vocabulary (CPV)

09330000, 09331000, 09331200, 09332000, 45261215

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

There will be a single provider per Lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. If a Successful economic operator is a consortium, the contracting authority shall require each consortium member to be jointly and severally liable for all obligations under the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The successful economic operator and its supply chain will be required to assist in the achievement of the contracting authority’s social and environmental objectives. Accordingly, economic operators should be aware that the contract performance conditions and evaluation criteria will include social and environmental considerations. Details will be set out in the contract documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with all the offences listed in Article 45(1) to 52 of Directive 2004/18/EC (implemented as Regulation 23(1) to 29 of the Public Contract Regulations (PCR) 2012 in the UK) and all of the professional misconducts listed at Article 45(2) to 52 of Directive 2004/18/EC (see also Regulation 23(2) to 29 in the PCR 2012) to the decision of whether an applicant is eligible to be invited to tender.
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 to 29 lists.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Applicants will require to meet minimum standard of economic and financial standing as set out in the Pre-qualification Questionnaire with can be downloaded from the Delta-esourcing site, to applicants who submit a request to participate.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Technical Capacity will be assessed by reference to responses to a series of questions set out in the Pre-qualification questionnaire. Responses will be scored out of 100 and an applicant who scores less than 60 will not be included in the list of contractors invited to tender. Details will be set out in the Pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The contracting authority will score responses to the Pre-qualification questionnaire in accordance with the methodology set out therein in order to identify the ranking of applicants. The five organisations / consortia who have achieved the highest scores (subject to a minimum score of 60) will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RGN001-297

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.7.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.8.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Pre-qualification questionnaire must be completed and submitted electronically using the delta esourcing web portal.
Applicants must read through the instructions and follow the process to respond to this opportunity.

The information and documents for this opportunity are available on https://www.delta-esourcing.com/tenders/UK-UK-Glasgow:-Solar-panels./34D5HH8WT5

You must register on this site to respond to the opportunity.

The deadline for submitting your completed Pre-qualification questionnaire is 27th July 12:00 noon. Please ensure you allow plenty of time to upload your documents when responding to this invitation prior to the closing date and time.

If you experience technical difficulties please contact the Delta Esourcing helpdesk on +4408452707050 or email helpdesk@delta-esourcing.com

The contracting authority reserves the right not to award any contract as a result of the procurement process and in such an event will not be liable for any costs incurred by any party.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Glasgow:-Solar-panels./34D5HH8WT5

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/34D5HH8WT5

GO Reference: GO-2015625-PRO-6719296.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum of a 10 calendar day standstill period once the award of the contract is communicated to tenderers. This period allows unsuccessful tenderer to seek further debriefing from the contracting authority before the contract is entered into. Applicants can make a written request for de-brief information and this information must be provided within 15 days of this written request being received. Such additional information should be requested from the address in 1.1 if an appeal regarding the award of contract has not been successfully resolved, the Public Contracts (Scotland) Regulations 2012 (SSI 2012/88) provided for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 30 days).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.6.2015

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