IT Solutions Framework – Transport for London

IT Solutions Framework – Transport for London

The range of services required will include, (but are not limited to); project management services, consultancy and advice, business change, requirements analysis, design, development, solution build and configuration, testing, product delivery, implementation, transition and training, support and maintenance.

United Kingdom-London: Hardware consultancy services

2014/S 246-434367

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Information and Communications Technology)
Windsor House 42-50 Victoria St.
Contact point(s): via https://eprocurement.tfl.gov.uk
SW1H 0TL London
UNITED KINGDOM
E-mail: itsframework@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: http://www.tfl.gov.uk/

Electronic access to information: https://eprocurement.tfl.gov.uk/epps/home.do

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk/epps/home.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Public Transport
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Greater London Authority
Details are provided within Appendix E of the PQQ

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

ICT11448 IT Solutions Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code UK,UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)

The IT Solutions Framework is intended to provide products and/or services required to meet ICT project delivery needs. Transport for London (TfL) as the contracting authority, is putting in place a framework agreement, for use by members of the TfL and wider GLA group, across their estates. More specifically, it has an on-going requirement to provide solution services to support its business requirements. Suppliers will be asked to provide ICT project delivery services, to meet specific requirement or a full end to end project service. The range of services required will include, (but are not limited to); project management services, consultancy and advice, business change, requirements analysis, design, development, solution build and configuration, testing, product delivery, implementation, transition and training, support and maintenance and any other services that could be included under solution activities which will be determined and competed for on a case by case basis to meet TfL’s requirements. Suppliers on the framework will compete for opportunities via mini-competition.

II.1.6)Common procurement vocabulary (CPV)

72100000, 72000000, 72110000, 72120000, 72130000, 72140000, 72150000, 72200000, 72210000, 72211000, 72212000, 72212100, 72212110,72212140, 72212200, 72212210, 72212211, 72212213, 72212214, 72212215, 72212217, 72212218, 72212219, 72212221, 72212222, 72212223,72212300, 72212311, 72212321, 72212322, 72212330, 72212331, 72212332, 72212333, 72212400, 72212421, 72212422, 72212430, 72212445,72212450, 72212451, 72212461, 72212482, 72212490, 72212510, 72212514, 72212515, 72212517, 72212650, 72212670, 72212710, 72212730,72212731, 72212732, 72212750, 72212760, 72212761, 72212780, 72212900, 72212931, 72212982, 72212983, 72212984, 72212985, 72300000,72320000, 72400000, 72420000, 72500000, 72590000, 72600000, 72610000, 72700000, 72710000, 72720000, 72800000, 72810000, 72820000,73000000, 73300000, 30230000, 80533000, 80533100, 80533200, 48000000, 48170000, 48310000, 48320000, 48321000, 48330000, 48331000,48700000, 48710000, 48730000, 48760000, 48931000, 50320000, 50324100, 50324200, 50330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Transport for London (TfL) has a need for the supply of ICT project delivery services. This tender will establish a framework agreement with multiple suppliers who will meet this requirement by providing services that are frequently required. More specifically, it has an on-going requirement to provide project delivery services in support of its business requirements.
The opportunity created by this framework is accessible to Small and Medium sized Enterprises and niche providers and meets Cabinet Office and GLA sourcing guidelines.
Each supplier on the framework will be required to demonstrate they can provide the full range of services required to deliver a small, medium, or large scale ICT project.
If a supplier is unable to provide the full range of services when acting on its own, this process will allow for consortia and/or joint ventures to participate and demonstrate that the full range of services can be provided by their collective capabilities.
Subject to the outcome of this tender process, the framework is expected to have a maximum of 12 suppliers who meet the minimum standards and can supply all of the specified requirements, for a planned duration of 2 years, with an option to extend on a 1 year plus 1 year basis, making the framework agreement a potential 4 year term.
Services provided under this framework agreement will be supplied via Call-Off contracts, which will be awarded following competitive exercises, as outlined below.
For further competition exercise(s) the Contracting Authority will:
1. Develop a series of outcome based requirements for the services required within each specific contract to be awarded.
2. Invite, with time limits for responses, all framework suppliers to submit a written tender response for each specific contract.
3. Include minimum mandatory eligibility criteria which will be made available in each mini-competition.
4. Apply the competition award criteria to all compliant written tenders submitted, which will form the basis of the Contracting Authorities decision to award a Call-Off contract for the scope of the services required.
5. Refine any Call-Off terms to reflect its requirements, only to the extent permitted by and in accordance with the Public Contracts Regulations 2006, as the basis of the Contracting Authorities decision to award a Call-Off contract for the scope of services required.
6. On the basis set out above, the Contracting Authority may at its sole discretion, award to the supplier that provides the tender that best meets the further competition award criteria, a Call-Off contract in a form not materially different to the Call-Off contract model contained within the framework agreement and
7. Provide feedback, on request, to unsuccessful framework suppliers, with respect to the reason why their tenders were unsuccessful.
Further information on the process for Call-Off contract(s) will be made available in the framework contracts terms and conditions that will be released with the Invitation to Tender.
The framework will not be the exclusive access route for these solutions and associated services and the Contacting Authority may choose, at its sole discretion, to carry out further competitive exercises and may retender the solution services during the lifetime of this framework agreement.
The estimated value is anticipated total spend across the whole framework term. Actual spend depends on the demand and needs of the business over the duration of the Framework term.

TfL is intending to hold supplier briefing sessions on 8.1.2015 and asks that any supplier interested in attending provide the name of a single point of contact in relation to this event. Please send the information to itsframework@tfl.gov.uk

Estimated value excluding VAT:
Range: between 80 000 000 and 95 000 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if these are considered necessary during the procurement. Parent company and/other guarantees of performance/security instruments may be required by TfL if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the Framework Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Participants will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended from time to time, on the basis of information provided in pre-qualification questionnaire responses.

This procurement will be managed electronically via the TfL e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite. To register, this can be done on line at https://eprocurement.tfl.gov.uk/epps/home.do

Once you have registered on the e-Sourcing Suite, a registered user can express an interest for this specific procurement.
Pre-qualification documents will be issued to registered participants from Wednesday 17.12.2014.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Participants will be assessed in accordance with Part 4 of the Public Contract Regulations 2006, as amended from time to time, on the basis of the information provided in pre-qualification questionnaire responses.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Participants will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended from time to time, on the basis of information provided in pre-qualification questionnaire responses.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 12: and maximum number 22
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

2.2.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This opportunity is on the European Dynamics Portal which can be found at:

1) https://eprocurement.tfl.gov.uk/epps

2) If your company has not yet done so you will need to register at https://eprocurement.tfl.gov.uk/epps/home.do#RegSupplier

3) The opportunity is called ITC11448

Any further questions must be dealt with via email through the tfl-eproc-helpdesk@eurodyn.com

If the portal is unavailable please contact the EU Dynamics helpdesk Telephone: +44 8000740503
a) Transport for London (TfL) is a complex organisation operating both as member of the Greater London Authority (GLA) under the direction of the Mayor of London and as provider of transport services. The scope of the proposed services may encompass activities within the scope of both the Public Contracts Regulations 2006 and Utilities Contracts Regulations 2006. Services to be provided in relation to activities which are subject to the Utilities Contracts Regulations 2006 will not be subject to a separate notice. The services may be provided to TfL and/or its subsidiaries and may also encompass other members of the GLA Group currently including the GLA, Mayors Office for Policing and Crime, London Fire and Emergency Planning Authority and London Legacy Development Corporation and each of their subsidiaries.
The scope of the proposed services may encompass activities within the scope of both Directive 2014/25/EU and Directive 2014/24/EU. Services to be provided in relation to activities which are subject to the Directive 2014/25/EU (Utilities) will not be subject to a separate notice.
b) Further information on TfL may be found at www.transportforlondon.gov.uk and www.tfl.gov.uk/procurement

c) Contract(s) may be awarded to the successful contractor by any part of TfL and/or any of its subsidiaries.
d) TfL reserves the right to: withdraw from the procurement process, award any framework in whole or part and/or not to award any framework or contract thereunder as a result of the competition called to by this notice and TfL or its subsidiaries shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to and/or participating in the procurement process.
e) All discussions and meetings will be conducted in English.
f) Tenders and supporting documents must be priced in GBP and all payments under any contract(s) let under any framework awarded will be made in sterling.
g) TfL may interview any or all companies who express an interest in tendering for this work.
h) Bidders are responsible for their own bid costs at all times.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: TfL will incorporate a standstill period at the point information on the award of the framework is made to tenderers. This notification will provide full information on the award decision. The standstill period, which will be for a minimum of ten calendar days, provides time for tenderers to challenge the award decision before any framework is entered into. The Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.12.2014

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