South East Wales Independent Mental Capacity Advocacy Contract

South East Wales Independent Mental Capacity Advocacy Contract

The service will provide Independent Mental Capacity Advocates where there is no-one to consult about the person’s best interests.

United Kingdom-Cardiff: Health and social work services

2018/S 115-261883

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
CF15 7QZ
United Kingdom
Telephone: +44 2920903849
NUTS code: UK

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Provision of South East Wales Independent Mental Capacity Advocacy (IMCA)

Reference number: PRO-OJEULT-37952

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Velindre NHS Trust on behalf of Cardiff and Vale, Aneurin Bevan and Cwm Taf University Health Boards are inviting suitably qualified organisations to express an interest for provision of an Independent Mental Capacity Advocacy Service (IMCA).

The purpose of the IMCA service is to help particularly vulnerable people who lack the capacity to make important decisions about serious medical treatment and changes of accommodation. It is available to those who have no family or friends whom it would be appropriate to consult about these decisions. The service includes adult protection cases (POVAs) and care reviews. IMCA also has a role in the Deprivation of Liberty Safeguards (DOLs) process. An IMCA may be instructed by the Supervisory Body to support a person for whom an authorisation is being sought; or to undertake the role of the Relevant Person’s Representative, or to provide assistance to the relevant person and their representative in exercising their rights under the legislation.

II.1.5)Estimated total value

Value excluding VAT: 1 104 525.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKL22
NUTS code: UKL21
NUTS code: UKL15
NUTS code: UKL16
NUTS code: UKL17
Main site or place of performance:

The service will be provided across the boundaries of the Cardiff and Vale, Cwm Taf and Aneurin Bevan University Health Boards.

II.2.4)Description of the procurement:

At commencement of this contract, the geographical area of Bridgend County Borough Council will transfer to the Cwm Taf University Health Board from Abertawe Bro Morgannwg University Health Board. Further details can be found in the Invitation to Tender document.

The service will provide Independent Mental Capacity Advocates where there is no-one to consult about the person’s best interests, who are instructed to support and represent a person over 16 years of age who lacks capacity to make certain serious decisions and may include people with dementia, brain injury, learning disability, mental health issues, a stroke, or who are unconscious or in a coma. The IMCA’s role is to make representations about that person’s wishes, feelings, beliefs and values, at the same time as bringing to the attention of the decision-maker all factors that are relevant to the decision. This will include supporting the person who lacks capacity; obtaining and evaluating information; as far as possible ascertaining the person’s wishes and feelings, beliefs and values; obtaining a further medical opinion if necessary and ascertaining alternative courses of action. The IMCA will represent the person’s views and interests and prepare a report for the decision-maker. The IMCA will also be able to challenge the decision-maker.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 104 525.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The initial term of the contract will be for 3 years with an option to extend at the sole discretion of the contracting Authority for 2 further periods each of 1 year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The following Local Authorities will be able to ‘call off’ the contract; Rhondda Cynon Taf, Merthyr Tydfil, Cardiff, Vale of Glamorgan, Monmouthshire, Newport, Blaenau Gwent, Torfaen, Caerphilly and Bridgend.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As set out in the tender documents.

Supplier’s will be required to enter into terms and conditions of contract as set out in the ITT, save for matters of clarification or consistency the terms are non-negotiable.

NWSSP reserves the right to request a parent company and/or other guarantees of financial liability.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/07/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 27/07/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The services to which this notice relates fall within Regulation 74, Section 7, Chapter 3, Part 2 of the Public Contracts Regulations 2015 (Regulations). Although the Contracting Authority may voluntarily adopt certain provisions in the Regulations for the purposes of, inter alia, applying selection criteria at PQQ stage, neither the publication of this voluntary notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority (or any of the NHS Wales bodies on whose behalf it is acting) intend to hold themselves bound by any of the Regulations save those applicable to “Light Touch” services.

The Contracting Authority will not accept completed PQQ’s after the stated closing date.

The Contracting Authority reserves the right to conclude the contract in whole, in part or annul the tendering process.

The tendering process will be undertaken via electronic means using the Bravo e-tendering system access Bravo eTenderWales at

Register / login to the portal and click “PQQs open to all suppliers”. Find the pqq_number and title and click on the “express interest” button. This will move the PQQ/ITT into your “my PQQ” page.

To access attachments click “buyer attachments” in the “PQQ details”.

To respond click “my response” under “PQQ details”. Then “create response” or “decline to respond”. You can use the “messages” function.

To communicate with the buyer and seek any clarification. Submit your tender using the “submit response” button.

Note: The Authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

(WA Ref:82778).

VI.4)Procedures for review

VI.4.1)Review body

NHS Wales Shared Services Partnership
4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
CF15 7QZ
United Kingdom
Telephone: +44 1443848585Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:


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