South Gloucestershire Council Occupational Health Services Contract

South Gloucestershire Council Occupational Health Services Contract

The Council employs between 2 500 and 3 000 people, with approximately 4 000 more who work within schools.

United Kingdom-Bristol: Company health services

2017/S 074-142435

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

South Gloucestershire Council
Chief Executive and Corporate Resources Department, PO BOX 1953
BS37 0DB
United Kingdom
NUTS code: UKK12
Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


The Provision of Occupational Health Services.

Reference number: DN232897

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Tenders are invited for suppliers who wish to provide an Occupational Health Services to South Gloucestershire Council from 1.9.2017. The contract is for a three year period, but there is an option for the Council to extend the Contract period for up to two further years.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK12
Main site or place of performance:

Bath and North East Somerset, North Somerset and South Gloucestershire.

II.2.4)Description of the procurement:

The Council employs between 2 500 and 3 000 people, with approximately 4 000 more who work within schools. In the past a number of smaller organisations (such as parish councils and individual schools) have accessed occupational health services under this contract via the Council, and we would expect this type of arrangement to continue.

The Contract does not guarantee any particular level of service demand, because that depends on the operational needs, but historic service levels are provided in the tender documentation.

Most of the work within the contract has related to pre-employment health evaluation and referrals of employees for a medically-informed opinion: there has also been some involvement in relation to health surveillance, vaccination and other areas.

The Council does not have any premises suitable as consulting rooms, so the Contractor must ensure that it makes appropriate arrangements consistent with the Contract.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Non-price/quality / Weighting: 50
Cost criterion – Name: Whole life cost / Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Contract initially for 3 years with 2 optional extensions of 12 months. Total contract term (if fully extended) shall be 5 years.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

SEQOHS or equivalent standards.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Organisations accredited to SEQOHS or equivalent standards.

III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/05/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/05/2017
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here:

GO Reference: GO-2017411-PRO-9986297.

VI.4)Procedures for review

VI.4.1)Review body

South Gloucestershire Council
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

South Gloucestershire Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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