South West Peninsula Child Death Overview Panel

South West Peninsula Child Death Overview Panel

Following the 2004 Children Act and the publication of Working Together 2006, discussion was held across the Devon and Cornwall Peninsula between the four LSCBs and the 4 NHS Primary Care Trusts to establish a child death review process.

UK-Truro: health and social work services

2012/S 147-246109

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cornwall Council
New County Hall, Treyew Road,
For the attention of: Robert Buckley
TR1 3AY Truro
UNITED KINGDOM
Telephone: +44 1872323461
E-mail: rbuckley@cornwall.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Devon Safeguarding Children Board
Parkers Barn, Parkers Way
TQ9 5UF Totnes
UNITED KINGDOM

Torbay Safeguarding Children Board
Room 2.40, Olsway Mansion, Torquay Road
TQ3 2TE Paington
UNITED KINGDOM

Plymouth Safeguarding Children Board
Childrens Social Care, Plymouth City Council, Midland House
PL1 2EJ Plymouth
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
South West Peninsula Child Death Overview Panel.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
NUTS code UKK3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Council set up the Cornwall and Isles of Scilly Local Safeguarding Children Board (the LSCB) in order to comply with its duties under the Children Act 2004. The role of the LSCB is to safeguard and promote the welfare of children within Cornwall and the Isles of Scilly. The LSCB comprises of representatives from the Council, the Police, Local Probation Board, the Youth Offending Team, Strategic Health Authorities, Primary Care Trusts and Family Courts Advisory and Support Service. Cornwall Council is the accountable body for the LSCB.
Following the 2004 Children Act and the publication of Working Together 2006, discussion was held across the Devon and Cornwall Peninsula between the four LSCBs and the 4 NHS Primary Care Trusts to establish a child death review process. After an options appraisal, it was agreed to adopt a jointly funded single Child Death Overview Panel (CDOP) which would report to all 4 LSCBs.
CDOPs are statutory and accountable to the LSCB Chair. CDOPS are responsible for reviewing information on all child deaths and Chapter 7 of Working Together 2010 sets out the statutory procedures that the CDOP should follow when a child dies.
Undertake an overview review of all child deaths including a multiagency rapid response to unexpected child deaths (when appropriate and excluding babies who are stillborn and planned terminations of pregnancy carried out within the law).
Undertake a paper based review based on information available from those who were involved in the case of the child, both before and immediately after the death, and other sources including perhaps the coroner (A multiagency expert panel review of all child deaths (birth to 18th birthday)).
CDOPs may serve more than one LSCB and the South West Peninsula LSCBs of Cornwall & Isles of Scilly, Devon, Plymouth and Torbay have agreed to manage the overview of child deaths in the region through collective child death overview panel arrangements. The Peninsula CDOP is a standing sub group to all four of the Peninsula LSCBs, commissioned by Cornwall and the Isles of Scilly LSCB on behalf the Peninsula LSCBs.
The CDOP itself consists of a permanent core membership drawn from the key organisations represented on the LSCB with flexibility to coopt other relevant professionals as appropriate.
II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The appointed supplier will be required to provide South West Peninsula Child Death Overview Panel Services for the whole of Cornwall Council or their successor in title, and include for the following.
This procurement intends to establish formal arrangements, in the form of a Contract, with a suitable provider to deliver and facilitate the Child Death Overview Panel.
Estimated value excluding VAT:
Range: between 80 000 and 110 935 GBP
II.2.2)Information about options
Options: yes
Description of these options: This statutory service is dependent upon annual funding approval.
Subject to any termination rights contained within the Contract, the Authority proposes to enter into the Contract for a maximum period of 3 years with the successful Tenderers (Contractors) based on a one year plus one year plus one year contract arrangement. The anticipated Commencement Date is 1.4.2013.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No deposits will be required but where applicable the successful tenderer (or in the case of a consortium bid, each member of the consortium) may be required to provide a parent company guarantee or alternative performance bond.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
These conditions will be provided in the Invitation to Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Parties will be provided with detailed instructions concerning the information they must provide. This will be contained in the Invitation to Tender. Consideration will only be given to those contractors who complete and return the Invitation to Tender by the required date.
Economic operators subject to any of the following may/will not be considered where the said operator.
(a) is bankrupt or is being wound up, where their affairs are being administered by the court, where they have entered into an arrangement with creditors, where they have suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations
(c) has been convicted by a final judgment in accordance with the legal provisions of the country of any offence concerning his professional conduct
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 June 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
(l) has been the subject of a conviction for failing to prevent Bribery or Corruption as stated under section 7 of the Bribery Act 2010
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: May include, but shall not be limited to.
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) the presentation of balance sheets or extracts from the balance sheets, where publication of the balance sheet is required under the law of the country in which the economic operator is established
(c) a statement of the undertakings overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
(d) the criteria listed in III.2.1 and
(e) any other information or documents referred to in the Invitation to Tender.
Minimum level(s) of standards possibly required: Please refer to the Invitation to Tender.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
May include, but shall not be limited to.
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given
Where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
Where the recipient was a private purchaser, by the purchasers certification or, failing this, simply by a declaration by the economic operator.
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operators undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertakings study and research facilities
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that bodys agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertakings managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract
(m) the criteria listed in III.2.1 and
(n) any other information or documents referred to in the Invitation to Tender.
Minimum level(s) of standards possibly required:
Please refer to the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Parties will be provided with the criteria to be used for choosing the limited number of candidates. This will be contained in the Invitation to Tender.
The Invitation to Tender (ITT) can be obtained by emailing rbuckley@cornwall.gov.uk with the subject title Child Death Overview Panel. An ITT document will then be sent to you.

The ITT contains detailed instructions concerning the information bidders must provide. Consideration will only be given to those organisations that complete and return the ITT by the required submission date which will be detailed in the ITT.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PAS 2012.40F
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 11.9.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
25.9.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 26.9.2012 – 10:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Cornwall Council
New County Hall, Treyew Road
TR1 3AY Truro
UNITED KINGDOM

Body responsible for mediation procedures

Richard Williams
New County Hall, Treyew Road
TR1 3AY Truro
UNITED KINGDOM

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: At the point at which tenderers and candidates are notified of the contract award decision a minimum 10 calendar day standstill period will apply during which the unsuccessful tenderers and candidates will have the opportunity to appeal against the decision to award before the contract is concluded.
If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or believe they are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and may take the form of an application for an order to set aside the award decision, suspend the procedure or amend a document, or if the contract has been entered into a claim for a declaration of contract ineffectiveness and/or a claim for damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.7.2012

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