Southern Water Mobile Telephony Contract

Southern Water Mobile Telephony Contract

Southern Water’s current contract for provision of mobile telephony services is due to expire on 30 September 2019 and it is intended that a new contract be awarded by 30 June 2019 to facilitate effective transition. 

United Kingdom-Worthing: Radio, television, communication, telecommunication and related equipment

2019/S 034-077598

Contract notice – utilities

Supplies

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Southern Water Services Ltd
Southern House, Yeoman Road
Worthing
BN13 3NX
United Kingdom
Telephone: +44 1903272489
E-mail: steven.kane@southernwater.co.uk
NUTS code: UKJ
Internet address(es):Main address: https://www.southernwater.co.uk/

Address of the buyer profile: https://southernwater.bravosolution.co.uk/web/login.html

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://southernwater.bravosolution.co.uk/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://southernwater.bravosolution.co.uk/web/login.html
Tenders or requests to participate must be submitted to the abovementioned address

I.6)Main activity

Water

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Southern Water Mobile Telephony (Prj_939)

Reference number: Prj_939

II.1.2)Main CPV code

32000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Southern Water’s current contract for provision of mobile telephony services is due to expire on 30.9.2019 and it is intended that a new contract be awarded by 30.6.2019 to facilitate effective transition. This activity will seek to develop a Framework Agreement to cover the following:

— transition from current supply arrangements, including issue of replacement SIM cards if required,

— supply of SIM cards and dongles,

— SIM cards for specialist requirements (such as telemetry),

— provision of airtime contracts (voice and data),

— Roaming (UK and International),

— provision of a Telephony Expense Management System,

— Lone Worker Service,

— supply of mobile handsets and related accessories (e.g.: car kits) (optional service at Southern Water’s discretion),

— disposal of mobile handsets/accessories.

Southern Water intends to appoint a single supplier.

II.1.5)Estimated total value

Value excluding VAT: 6 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

32000000
32250000
32300000
32500000
32510000
32520000
32530000
32550000
32570000
32580000
64200000
64210000
64212000
64216000
64220000

II.2.3)Place of performance

NUTS code: UKJ

II.2.4)Description of the procurement:

Southern Water’s current contract for provision of mobile telephony services is due to expire on 30 September 2019 and it is intended that a new contract be awarded by 30 June 2019 to facilitate effective transition. This activity will seek to develop a Framework Agreement to cover the following:

— transition from current supply arrangements, including issue of replacement SIM cards if required,

— supply of SIM cards and dongles,

— SIM cards for specialist requirements (such as telemetry),

— provision of airtime contracts (voice and data),

— Roaming (UK and International),

— provision of a Telephony Expense Management System,

— Lone Worker Service,

— supply of mobile handsets and related accessories (e.g.: car kits) (optional service at Southern Water’s discretion),

— disposal of mobile handsets/accessories.

Key requirements will include: value-for-money; seamless service provision (integrating with in-house mobile management processes and systems); guaranteed network availability; speed and accuracy of request fulfilment and issue resolution (including availability of a portal for access by Southern Water’s Service Desk); provision of reporting capability to maximise efficient use of mobile telephony: capability to execute transition and provide added-value services.

Southern Water intends to appoint a single supplier as result of this ITT.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

Initial contract term of 4 years (48 months), with an option to extend by a further period or periods, of up to 4 years (8 years total contract — 96 months).

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

Each tenderer must meet all requirements in the qualification envelope of the PQQ, and will be scored a number of questions. Any tender who meets all minimum requirements of the qualification envelope will be ranked on their technical scores and the top 3 suppliers will be brought through to the ITT stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Further descriptions of “Options” relating to this tender include, but are not limited to, the following mobile telephony and associated services:

— Airtime – shared data plans,

— Roaming service (international),

— Optional Supply of mobile handsets and related accessories (e.g.: car kits).

More detailed descriptions will be included included in the Contract Notice.

Southern Water are under no obligation to purchase any option proposed by the tenderer, but may select to award these services under the agreement during the contract term.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As described in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

As described in the procurement documents.

III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:
III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The successful Mobile Telephony partner, whether being a single contractor, prime contractor (which may be an existing company or special purpose vehicle) or consortium, will be required to be a single legal entity.

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Service Levels will be required for supporting services, these minimum service levels are outlined in the tender pack, available by following the link to the e-sourcing portal.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

This may be used at ITT Stage with those Suppliers that reach ITT stage.

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 234-535948

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/02/2019
Local time: 11:30

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 13/03/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Southern Water Services Ltd
Worthing
BN13 3NX
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/02/2019

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