Specialised Art Transport Services 2015 – 2

Specialised Art Transport Services 2015 – 2

Provision of specialised fine art transport services for the packing, transport and storage of works of art for temporary exhibition.

United Kingdom-Edinburgh: Transport services (excl. Waste transport)

2015/S 078-138334

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

National Galleries of Scotland
Registrars Department, 75 Belford Road
Contact point(s): Registrars
For the attention of: Janice Slater
EH4 3DR Edinburgh
Telephone: +44 1316246313
E-mail: jslater@nationalgalleries.org
Fax: +44 1313324939

Internet address(es):

General address of the contracting authority: http://www.nationalgalleries.org

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11042

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Specialised Art Transport Services 2015/02.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK plus Germany and France.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of specialised fine art transport services for the packing, transport and storage of works of art for temporary exhibition. Services will include transport arrangements for lenders accompanying works of art. The suppliers will be expected to provide high security, environmentally controlled storage and warehousing for works of art for exhibition loans from UK and international private lenders and institutions. Contractors are responsible for collection from lenders, including crating and packing where required, delivery to onward tour venues, and dispersal after the end of the exhibition tour. This service will require contractors to have a range of facilities and appropriate expertise in road transport services, air transport services, cargo handling and storage services. Contract duration will extend from date of appointment to 30.11.2016.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=345146

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

60000000, 92521100, 63100000, 60100000, 60400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 110 000 and 120 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 15 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery payment.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the attached Standard Pre Qualification Questionnaire.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed within the Standard Pre Qualification Questionnaire available for download.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the Standard Pre Qualification Questionnaire available for download.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the Standard Pre Qualification Questionnaire available for download.
Minimum level(s) of standards possibly required:
As detailed within the Standard Pre Qualification Questionnaire available for download.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: All organisations responding to the contract notice will be given the opportunity to complete this SPQQ which shall be evaluated and a short list of applicants will be invited to tender. The shortlist will consist of the applicants who have met all mandatory requirements and have scored highest in the evaluation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

18.5.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Bidders must register interest in this contract opportunity through the Public Contracts Scotland (PCS) portal www.publiccontractsscotland.go.uk The Pre-Qualification Questionnaire (PQQ) is available for download from there. Bidders must submit their completed PQQ responses through the secure postbox on Public Contracts Scotland no later than the deadline indicated in section IV.3.4. Once submitted, an email confirmation will be sent to the sender. If you do not receive this said email please contact Public Contract Scotland before the deadline.

Dates and other information contained in this notice are communicated as being indicative and may be subject to change.
The Contracting Authority does not bind itself to accept the lowest or any offer.
(SC Ref:345146).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: National Galleries of Scotland will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided in a minimum of 3 working days before the expiry of the standstill period. If an appeal regarding an award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2006 (SSI 2006 No.1) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court of Session. Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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