Specialist Exhibition Equipment Tender

Specialist Exhibition Equipment Tender

Supply and Installation of Specialist Museum Exhibition Equipment for University of Birmingham.

United Kingdom-Birmingham: Exhibition equipment

2015/S 006-006285

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Birmingham
Procurement Division, Aston Webb ‘B’ Block, Edgbaston
Contact point(s): http://in-tendhost.co.uk/universityofbirmingham
For the attention of: Matt Home
B15 2TT Birmingham
Telephone: +44 1214143648
E-mail: m.home@bham.ac.uk
Fax: +44 1214143499

Internet address(es):

General address of the contracting authority: http://www.birmingham.ac.uk/index.aspx

Address of the buyer profile: http://in-tendhost.co.uk/universityofbirmingham

Electronic access to information: http://in-tendhost.co.uk/universityofbirmingham

Electronic submission of tenders and requests to participate: http://in-tendhost.co.uk/universityofbirmingham

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Lapworth Museum of Geology — Specialist Exhibition Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance


NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Supply and Installation of Specialist Museum Exhibition Equipment.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Suspended features, display cases, display units/showcases, plinths, finishings, (including interiors) according to the supplied exhibition design specifications and drawings.
Refurbishment and modification of heritage display furniture for new displays.
Supply and installation of specialist exhibition lighting plus associated works to ensure power, data and lighting are delivered appropriately to the displays and exhibits.
Audio visual media (hardware) co-ordination and development to ensure production, delivery and installation is according to the exhibition design.
Delivery and installation of appropriate interactives concomitant with a public environment.
Creation, production and installation of appropriate three dimensional models representing recreation of fossil remains.
Delivery and installation of interactive displays and models suitable for consistent use within a public environment.
Training of museum staff in the operation of all systems and equipment and the provision of manuals.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 6 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Performance Bond/Parent Company Guarantee.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment of Invoices will be 30 days from Date of Invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Limited Company, joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions:
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire and Instruction to Tenderers.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire and Instruction to Tenderers.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre Qualification Questionnaire and Instruction to Tenderers.
Minimum level(s) of standards possibly required:
The University requires that Tenderers must meet certain minimum standards in terms of Financial and Economic Standing and Technical and Professional Abilities.
If your organisation does not meet these minimum standards your response to the tender will not be considered.
The minimum standards required for contractors participating in this Tender are:

It is University policy that Professional Construction consultants and Contractors operating on the University Site shall be registered with or accredited by CHAS or SSIP Forum Membership as Designer (the Contractors Health and Safety Scheme — www.chas.gov.uk).

Tenderers must provide evidence (in the form of a Certificate etc.) of current:
— CHAS registration and accreditation or SSIP Forum Membership and accreditation, or;
— A letter confirming (if successful in securing the Award of this Contract) that you are willing to become CHAS registered and/or accredited or a SSIP Forum Member and accredited.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.2.2015 – 15:00
Payable documents: yes

IV.3.4)Time limit for receipt of tenders or requests to participate

9.2.2015 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Heritage Lottery Fund.

VI.3)Additional information

All documentation is to be submitted electronically only, all Documentation is available upon registration at http://in-tendhost.co.uk/universityofbirmingham

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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