Spend Analysis and Recovery Services Crown Commercial Service Framework

Spend Analysis and Recovery Services Framework

Crown Commercial Service as the Authority is putting in place multi-supplier Framework Agreement for the provision of spend analysis and recovery services for all UK Central Government departments and Wider Public Sector Organisations.

Crown Commercial Service Framework

United Kingdom-Liverpool: Accounting, auditing and fiscal services

2017/S 160-330490

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Minister for the Cabinet Office acting through Crown Commercial Service
9th Floor The Capital Old Hall Street
Liverpool
L3 9PP
United Kingdom
Telephone: +44 3450103503
E-mail: supplier@crowncommercial.gov.uk
NUTS code: UK
Internet address(es):Main address: http://www.gov.uk/ccs
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://ccs-agreements.cabinetoffice.gov.uk/procurement-pipeline
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://gpsesourcing.cabinetoffice.gov.uk/emptoris/sso_login.jsp#/login/loginPage
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Other activity: public procurement

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

SARS (Spend Analysis and Recovery Services) II.

Reference number: RM3820

II.1.2)Main CPV code

79200000

II.1.3)Type of contract

Services

II.1.4)Short description:

Crown Commercial Service as the Authority is putting in place multi-supplier Framework Agreement for the provision of spend analysis and recovery services for all UK Central Government departments and Wider Public Sector Organisations (‘Contracting Authorities’).

Suppliers will be able to provide spend analysis and related services, including the analysis of accounts payable systems, invoices and payments, contracts or other data as requested by a Contracting Authority.

The Framework will comprise of 7 lots.

II.1.5)Estimated total value

Value excluding VAT: 48 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots only
II.2)Description

II.2.1)Title:

Statement Transaction Review

Lot No: 1

II.2.2)Additional CPV code(s)

72225000
66171000
71621000
48440000
79313000
66170000
72316000
73200000
79212200
79940000
79212100
72314000
79200000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Suppliers shall be able to provide a statement transaction review, including conducting a review and comparison of ledgers and trading accounts to identify, report and recover any unallocated amounts, credit notes or other credit balances due back to the Contracting Authority.

This will include identifying and reporting all balances which require further investigation or progress to the Contracting Authority, and the Contracting Authority will then authorise further action by the Potential Provider to investigate and recover authorised balances, at an agreed frequency.

Suppliers will be able to deliver all the mandatory service requirements as set out in Framework Agreement schedule 2 (the specification).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 14 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Supplier will be awarded a place on Lot 1 if they achieve or exceed the minimum final score. Potential Providers have the opportunity to submit a Tender for all or any combination of the 7 Lots. The value provided in II.2.6 is only an estimate. We cannot guarantee any business through the Framework Agreement.

II.2)Description

II.2.1)Title:

End-to-End Review

Lot No: 2

II.2.2)Additional CPV code(s)

72225000
72314000
79200000
72316000
71621000
73200000
79212200
79940000
79212100
66170000
66171000
79313000
48440000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Suppliers shall be able to provide an end to end service including:

— Statement transaction review;

— Payment error review; and

— Contract compliance — general review.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 9 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Supplier will be awarded a place on Lot 2 if they achieve or exceed the minimum final score. Potential Providers have the opportunity to submit a Tender for all or any combination of the 7 Lots. The value provided in II.2.6 is only an estimate. We cannot guarantee any business through the Framework Agreement.

II.2)Description

II.2.1)Title:

Contract Compliance — Utilities

Lot No: 3

II.2.2)Additional CPV code(s)

72314000
72225000
79200000
72316000
71621000
73200000
79212200
79940000
79212100
66170000
66171000
79313000
48440000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Supplier will be able to conduct a review of specific areas of procurement, pertaining to utilities, as required by the Contracting Authority to identify, report and recover any benefit.

The analysis shall include, but is not limited to:

— tariffs;

— distribution charges;

— transmission charges;

— metering charges;

— VAT;

— Climate Change Levy (CCL) charges; and

— environmental costs.

Suppliers will be able to deliver all the mandatory service requirements as set out in Framework Agreement Schedule 2 (the specification).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Supplier will be awarded a place on Lot 3 if they achieve or exceed the minimum final score. Potential Providers have the opportunity to submit a Tender for all or any combination of the 7 Lots. The value provided in II.2.6 is only an estimate. We cannot guarantee any business through the Framework Agreement.

II.2)Description

II.2.1)Title:

Contract Compliance — Telecoms / Mobiles

Lot No: 4

II.2.2)Additional CPV code(s)

72314000
72225000
79200000
72316000
71621000
73200000
79212200
79940000
79212100
66170000
66171000
79313000
48440000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Supplier will conduct a review of specific areas of procurement, pertaining to telecoms / mobiles, as required by the Contracting Authority to identify, report and recover any Benefit.

The analysis shall include, but is not limited to:

— Public Switch Telephone Network (PSTN) lines;

— call plans;

— Multi-Protocol Label Switching (MPLS) / Ethernet;

— leased line services;

— maintenance charges; and

— mobile voice and data charges.

Suppliers will be able to deliver all the mandatory service requirements as set out in Framework Agreement Schedule 2 (the specification).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Supplier will be awarded a place on Lot 4 if they achieve or exceed the minimum final score. Potential Providers have the opportunity to submit a Tender for all or any combination of the 7 Lots. The value provided in II.2.6 is only an estimate. We cannot guarantee any business through the Framework Agreement.

II.2)Description

II.2.1)Title:

Contract Compliance — Contingent Labour / Agency Staff

Lot No: 5

II.2.2)Additional CPV code(s)

72314000
72225000
79200000
72316000
71621000
73200000
79212200
79940000
79212100
66170000
66171000
79313000
48440000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Supplier will conduct a review of specific areas of procurement, pertaining contingent labour / agency staffing, as required by the Contracting Authority to identify, report and recover any Benefit.

The analysis shall include, but is not limited to:

— hourly rates;

— grades vs charges; and

— hours worked vs charges.

Suppliers will be able to deliver all the mandatory service requirements as set out in Framework Agreement Schedule 2 (the specification).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Supplier will be awarded a place on Lot 5 if they achieve or exceed the minimum final score. Potential Providers have the opportunity to submit a Tender for all or any combination of the 7 Lots. The value provided in II.2.6 is only an estimate. We cannot guarantee any business through the Framework Agreement.

II.2)Description

II.2.1)Title:

Contract Compliance — VAT

Lot No: 6

II.2.2)Additional CPV code(s)

72314000
72225000
79200000
72316000
71621000
73200000
79212200
79940000
79212100
66170000
66171000
79313000
48440000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Supplier will conduct a review of specific areas of procurement, pertaining to the VAT, as required by the Contracting Authority to identify, report and recover any benefit.

The analysis shall include, but is not limited to:

— input and output VAT;

— VAT rates; and

— exemption calculations

Suppliers will be able to deliver all the mandatory service requirements as set out in Framework Agreement Schedule 2 (the specification).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 2 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Supplier will be awarded a place on Lot 6 if they achieve or exceed the minimum final score. Potential Providers have the opportunity to submit a Tender for all or any combination of the 7 Lots. The value provided in II.2.6 is only an estimate. We cannot guarantee any business through the Framework Agreement.

II.2)Description

II.2.1)Title:

Contract Compliance — Property / Rental Review

Lot No: 7

II.2.2)Additional CPV code(s)

72314000
72225000
79200000
72316000
71621000
73200000
79940000
79212100
66170000
66171000
79313000
48440000
79212200

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Supplier will conduct a review of specific areas of procurement pertaining to property / rental review, as required by the Contracting Authority to identify, report and recover any benefit.

The analysis shall include, but is not limited to:

— lease charges;

— rental charges;

— VAT charges;

— insurance payments; and

— exemptions.

Suppliers will be able to deliver all the mandatory service requirements as set out in Framework Agreement Schedule 2 (the specification).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 2 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Supplier will be awarded a place on Lot 7 if they achieve or exceed the minimum final score. Potential Providers have the opportunity to submit a Tender for all or any combination of the 7 Lots. The value provided in II.2.6 is only an estimate. We cannot guarantee any business through the Framework Agreement.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Potential Providers will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the Directive) on the basis of information provided in response to an Invitation to Tender (‘ITT’). This procurement will be managed electronically via the Crown Commercial Service’s eSourcing Suite. To participate in this procurement, participants must first be registered on the eSourcing Suite. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing ExpressionOfInterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and, the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the supplier to access the procurement online via the eSourcing Suite. The registered user will receive a notification email to alert them once this has been done. As a user of the eSourcing Suite you will have access to the Emptoris messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the eSourcing Suite please contact Crown Commercial Service Support Desk email: eEnablement@crowncommercial.gov.uk. Tender Submissions must be published by the date in IV.2.7 of this Contract Notice. Cyber Essentials is mandatory for Central Government Contracts which involves handling personal information and providing certain ICT products and services. To participate in this procurement, Potential Providers must be able to demonstrate that they comply with the technical requirements prescribed by Cyber Essentials for services under and in connection with this Procurement. The award of a place on this Commercial Agreement is conditional on a Potential Providers ability to demonstrate to the Authority that they meet the technical requirements prescribed by Cyber Essentials for services under and in conjunction with this Procurement.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 059-110899

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/09/2017
Local time: 11:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 25/09/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

VI.3)Additional information:

The value provided in Section(s) II.I.5 is an estimate. We cannot guarantee any business through the Framework Agreement. In the event that there is a substantive challenge to the Procurement, and such a challenge is confined to a single Lot, the Authority reserves the right to the extent that it is lawful to do so to conclude a Framework Agreement with the successful Potential provider in respect of the Lot that has not been challenged. As part of this Contract Notice, the following can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/33c3db76-972e-4135-894c-2896726c513e.1) Contract Notice — Authorised Customer List 2) Contract Notice Transparency Information for the CCS Commercial Agreement. The Duration in II.2.7, this Framework Agreement will be for an Initial Period of two (2) years, with an option to extend for up to two (2) further periods of twelve (12) consecutive months at the Authority’s discretion, up to a total duration of 48 months.

VI.4)Procedures for review

VI.4.1)Review body

Crown Commercial Service
Liverpool
L3 9PP
United Kingdom
Telephone: +44 3454102222
E-mail: info@crowncommercial.gov.ukInternet address:https://www.gov.uk/government/organisations/crown-commercial-service
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/08/2017

 

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