Sponsorship Agency Services London

Sponsorship Agency Services London

The London Borough of Hackney is inviting Service Providers with relevant experience to submit tenders for the provision of Sponsorship Agency services.

United Kingdom-London: Advertising and marketing services

2016/S 159-288513

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Hackney
Hackney Town Hall, Mare Street
Contact point(s): www.londontenders.org
For the attention of: Procurement Admin
E8 1EA London
United Kingdom
E-mail: CServices.procurement@hackney.gov.uk

Internet address(es):

General address of the contracting authority: http://www.hackney.gov.uk

Address of the buyer profile: www.londontenders.org

Electronic access to information: www.londontenders.org

Electronic submission of tenders and requests to participate: www.londontenders.org

Further information can be obtained from: London Borough of Hackney
Hackney Town Hall, Mare Street
Contact point(s): www.londontenders.org
For the attention of: Procurement Admin
E8 1EA London
United Kingdom
E-mail: CServices.procurement@hackney.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:London Borough of Hackney
Hackney Town Hall, Mare Street
Contact point(s): www.londontenders.org
For the attention of: Procurement Admin
E8 1EA London
United Kingdom
E-mail: CServices.procurement@hackney.gov.uk

Tenders or requests to participate must be sent to: London Borough of Hackney
Hackney Town Hall, Mare Street
Contact point(s): www.londontenders.org
For the attention of: Procurement Admin
E8 1EA London
United Kingdom
E-mail: CServices.procurement@hackney.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Sponsorship Agency Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The London Borough of Hackney is inviting Service Providers with relevant experience to submit tenders for the provision of Sponsorship Agency services. The successful provider will actively market and manage the Council’s events portfolio, and engage directly with potential sponsors to generate income to support various events and projects across the Borough.
The successful supplier will adhere to the Council’s Sponsorship Policy, included in the tender documentation.
The term of the contract will be four (4) years. The contract is expected to commence in January / February 2017.

II.1.6)Common procurement vocabulary (CPV)

79340000, 79342000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Procurement of a Sponsorship Agency to generate sponsorship to support various projects across the Borough. It will run for 4 years with no option to extend.
Estimated value excluding VAT:
Range: between 400 000 and 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in line with terms set out in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The London Borough of Hackney is prepared to accept tenders from unincorporated consortium comprising a number of economic operators on the condition that the prime contractor is clearly identified and that this economic operator will take responsibility for the completion of the work specified in the tender brief.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to the PQQ.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ.
Minimum level(s) of standards possibly required: Please refer to the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the PQQ.
Minimum level(s) of standards possibly required:
Please refer to the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Please refer to the PQQ.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 10
Objective criteria for choosing the limited number of candidates: The top 10 highest scoring bidders (meeting all criteria) at PQQ stage will be invited to tender.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2016/HPS/053/CE
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.9.2016 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

4.10.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 4.11.2016 – 16:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.8.2016

 

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