Sport Wales National Outdoor Centre Cleaning Contract

Sport Wales National Outdoor Centre Cleaning Contract

The contract will be for a 3-year period, with an option to extend for a further period of up to 24 months.

United Kingdom-Cardiff: Cleaning services

2017/S 209-433400

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Sport Wales
Sophia Gardens
Cardiff
CF11 9SW
United Kingdom
Telephone: +44 2920338236
E-mail: rachel.davies@sport.wales
NUTS code: UKL12
Internet address(es):Main address: http://sport.wales/

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0259

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/cardiffmet/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/cardiffmet/aspx/Home
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/cardiffmet/aspx/Home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cleaning Services at the National Outdoor Centre, Plas Menai.

II.1.2)Main CPV code

90910000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Sport Wales National Outdoor Centre, Plas Menai is situated on the banks of the Menai Straits, three miles east of Caernarfon.

Sport Wales’s current contract for the provision of cleaning services at Plas Menai expires on 31.3.2018 and they are therefore looking to tender and appoint a Contractor for this requirement for a new contract commencing 1.4.2018.

The contract will be for a 3-year period, with an option to extend for a further period of up to 24 months.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

90911300
90900000

II.2.3)Place of performance

NUTS code: UKL12
Main site or place of performance:

National Outdoor Centre, Plas Menai, Llanfairisgaer, Caernarfon, Gwynedd, LL55 1UE.

II.2.4)Description of the procurement:

The Sport Wales National Outdoor Centre, Plas Menai is situated on the banks of the Menai Straits, three miles east of Caernarfon. It was opened in 1983.

The centre occupies a 7 acre site and has a number of facilities on site that include a 17 m swimming pool, fitness room, mountain biking skills track, high and low ropes courses, climbing wall, numerous lecture rooms and ancillary facilities.

The centre also has accommodation for 142 guests, this is split between centre based bedrooms and dormitory style houses. The site also has instructor accommodation and has 5 houses that are occupied throughout the year.

The Centre has been delivering activities since it was opened in 1983 and delivers over 20 000 student activity days annually, as well as hosting and supporting several National Governing Bodies for Sport who use the centre as their office and training bases. RYA Cymru Wales, Disability Sport Wales, Cricket Wales, Welsh Football Trust, Welsh Hockey all have staff based at the centre.

Sport Wales’s current contract for the provision of cleaning services at Plas Menai expires on 31.3.2018 and we are looking to tender and appoint a Contractor for this requirement for a new contract commencing 1.4.2018.

The Centre recognises the need to provide clean and hygienic environment for all its staff, residents and visitors. The current Cleaning Team at the Centre are committed to this aim and provide a high standard of cleanliness to all users of Centre facilities.

Plas Menai hosts over 20 000 participation experiences a year and requires exceptional levels of cleanliness to support these residential and non-residential experiences. The Centre is looking for an experienced Cleaning Contractor who can provide exceptional levels of cleanliness to meet customer requirements. The Contractor will need to demonstrate their ability in a range of cleaning areas from residential accommodation, sports facilities, meeting rooms to offices, changing rooms and toilets.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2018
End: 31/03/2021
This contract is subject to renewal: yes
Description of renewals:

Option to extend annually up to a maximum of 2 further years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/12/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 01/12/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Sport Wales has a business relationship with Cardiff Metropolitan University, which includes the University supporting Sport Wales in its procurement activity. This tender process is managed by Cardiff Metropolitan University on behalf of Sport Wales.

The tender is being conducted electronically via the Cardiff Metropolitan University e-tender site.

All bidders will need to be registered on this site to access the tender documents and submit completed tender submissions. When registering on this site, we strongly recommend that you use a generic email address (such as ‘sales@’ or ‘contact@’) rather than an individual’s email address. This is to help ensure that any and all communication between you and the University is not delayed or mis-directed if the person whose email address is used is away from the workplace for any extended period of time such as leave or sickness.

This e-tender site can be found at: https://in-tendhost.co.uk/cardiffmet/aspx/Home

This e-tender site is hosted by In-Tend. Should you have any queries with the operation of the e-tender site itself, In-Tend operate a helpline, which is available Mon-Fri 8am-6pm. The contact details are as follows:

Tel: 0845 557 8079

Email: support@in-tend.com

In the event of any queries regarding the tender please utilise the messaging portal available on the e-tool to contact us. Your query will be dealt with promptly.

As this process is an electronic tender please upload your response directly to the e-tender site. Your response should address each aspect within the response requirements table and should be fully and clearly detailed. Please do not upload an attachment as a direct response to any question i.e. do not answer the question with a statement that says ‘please see attached document’. Please utilise the space provided on the document. Where it is clearly not possible to answer the question fully in the space provided please continue your answer as an attachment. Clearly mark the question number as part of the file name for the document.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=72416

(WA Ref:72416).

VI.4)Procedures for review

VI.4.1)Review body

Sport Wales
Sophia Gardens
Cardiff
CF11 9SW
United Kingdom
Telephone: +44 2920417310Internet address:http://sport.wales/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/10/2017

 

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