Sports Clothing Tender Edinburgh

Sports Clothing Tender Edinburgh

Supply of bespoke, branded corporate clothing, playing kit and leisure wear.

United Kingdom-Edinburgh: Clothing, footwear, luggage articles and accessories

2018/S 188-424223

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
United Kingdom
Telephone: +44 1316502508
E-mail: katie.bisset@ed.ac.uk
NUTS code: UKM75
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The University of Edinburgh Sports Clothing

Reference number: EC0829

II.1.2)Main CPV code

18000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The University wishes to enter a mutually beneficial agreement with a sole clothing supplier for the supply of bespoke, branded corporate clothing, playing kit and leisure wear over the next 6 years (3 years with the option to extend for 3 years). This will encompass the supply of high quality garments, which are durable, functional, stylish, fitted and affordable. Male and female “cuts” are expected within the overall context of quality performance and design.

II.1.5)Estimated total value

Value excluding VAT: 900 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM75
Main site or place of performance:

University of Edinburgh

II.2.4)Description of the procurement:

The University wishes to enter a mutually beneficial agreement with a sole clothing supplier for the supply of bespoke, branded corporate clothing, playing kit and leisure wear over the next 6 years (3 years with the option to extend for 3 years). This will encompass the supply of high quality garments, which are durable, functional, stylish, fitted and affordable. Male and female “cuts” are expected within the overall context of quality performance and design.

The contract will be split into 2 lots:

Lot 1: University sport and exercise; and

Lot 2: EU Sports Union. However, both lots will be awarded to only one supplier.

2.1.2) In addition to the core clothing items stipulated in this ITT, university sport and exercise and Edinburgh University Sports Union would envisage the successful supplier being able to propose and supply new optional product lines over the course of the tender period. This will ensure the clothing range remains appealing, interesting and consistent with the dynamic image the University enjoys across all its sporting involvements.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 80
Price – Weighting: 20
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

3 years with the intention to extend for a further 3 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

List and brief description of selection criteria:

Statement for ESPD 4B.1.1.

Bidders will be required to have a “general” yearly turnover threshold value of 500 000 GBP for the last 3 yearsprior to the date of proposed contract award.

ESPD 4B.5.1 and 4B.5.2 Statement.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Note: there is no requirement for separate product liability insurance as the monetary value detailed against public liability insurance is inclusive of both types of insurance:

— employer’s (Compulsory) liability insurance = 5 000 000GBP,

— public liability insurance = 5 000 000 GBP,

— professional indemnity insurance = 5 000 000 GBP.

ESPD 4B.6 Statement.

Statement 1:

Where the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder mustobtain a Parent Company Guarantee prior to commencement of any subsequently awarded contract.

Statement 2:

Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations.

Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios:

— current ratio,

— quick ratio,

— debtors turnover ratio,

— return on assets,

— working capital,

— debt to equity ratio,

— gross profit ratio.

A review of your ratios and audited accounts may be undertaken. In some cases this review may lead to an additional request for further financial information to help clarify any potential issues raised.

This information may be used to assess financial sustainability.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As detailed in the ITT documentation package.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/10/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The University will be evaluating bidders approaches to promoting fair work practices for workers involved in the delivery of this project. Detailed information will be contained within our Invitation to Tender (ITT) documentation.

Funding for this project is fully approved.

The University of Edinburgh is committed to protecting and respecting human rights and has a zero tolerance approach to slavery and human trafficking in all its forms. The University is also committed to promoting fair working practices and embedding equality and diversity across all its work. Bidders and subcontractors engaged in the delivery of this contract may be excluded if they have not met applicable social, environmental and labour obligations under national, EU, and international law (as indicated in ESPD section 3D). Without prejudice to any additional relevant duties, suppliers should note that this includes obligations for certain organisations under:

— the Modern Slavery Act 2015 (available at http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted),

— the ILO conventions and other measures listed in Annex X of Directive 2014/24/EU (available at http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN),

— the Equalities Act 2010 (available at https://www.legislation.gov.uk/ukpga/2010/15/contents),

— the Employment Relations Act 1999 (Blacklists) Regulations 2010 (http://www.legislation.gov.uk/uksi/2010/493/contents/made) — This is grounds for mandatory exclusion or termination at any procurement or contract stage.

At any stage, bidders and/or relevant subcontractors may be required to provide statements and means of proof demonstrating their compliance with these obligations or the reliability of their self-cleansing measures, including the annual statement as provided for by section 54 of the Modern Slavery Act for organisations with a turnover of 36 000 000 GBP or over.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 10427. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The University intends to work in partnership with the qualified bidder(s) to identify robust, relevant and proportionate community benefits, which are intended to improve the economic, social or environmental wellbeing of Edinburgh city, the region and beyond. Such community benefits will need to support the vision and mission of the University of Edinburgh (this can be found under the following link: http://www.ed.ac.uk/governance-strategic-planning/strategic-planning/strategic-plan/vision-and-mission).

Accordingly, community benefits will take the form of contractual performance requirements in addition to the main purpose of the contract.

(SC Ref:534520).

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 12002. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The University is committed to achieve impact for society. This is especially true for our sport and fitness offer, and its associated business activities. We are also required to seek community benefits in addition to the main purpose of the contract in major procurements. In this context, we seek proposals from bidders on how they will help us achieve social, economic or environmental impact through community benefit in the delivery of this contract. Bidders will need to detail proposals, including details of how these commitments will be planned, implemented, resourced and monitored. Initiatives could include, but are not limited to, the following:

— support for sustainability projects or initiatives/engagements to improve the sustainability of supplier products, e.g., engagement of University student research, work with a third sector org or commitment to adopt best practice (for example WRAP on key area such textile durability or circular economy),

— gift of Kit or other inputs into the University’s Widening Participation programmes, particularly sports based initiatives like educated pass,

— support for or participation in the University’s engagement with the sports related volunteer project,

— target recruitment or work experience opportunities to promote social inclusion,

— company’s own proposals.

(SC Ref:558398)

VI.4)Procedures for review

VI.4.1)Review body

University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
United Kingdom
Telephone: +44 1316502508Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/09/2018

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