Sportswear Tender for Cardiff University

Sportswear Tender for Cardiff University

The University is seeking tenders for the provision of a range of sports clothing and ancillary sports items to the Cardiff School of Sport and Cardiff Met Sport.

United Kingdom-Cardiff: Sportswear

2014/S 246-433698

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff Metropolitan University
Llandaff Campus, Western Avenue, Llandaff
For the attention of: Andrea Brooksbank
CF5 2YB Cardiff
Telephone: +44 2920417310

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: Cardiff Metropolitan University
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cardiff Metropolitan University
Llandaff campus, Western Avenue, Llandaff
CF5 2YB Cardiff
Telephone: +44 2920417310
Internet address:

Tenders or requests to participate must be sent to: Cardiff Metropolitan University
Internet address:

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Sportswear and Related Clothing.

II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Cardiff.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University is seeking tenders for the provision of a range of sports clothing and ancillary sports items to the Cardiff School of Sport and Cardiff Met Sport.
Clothing is required for academic staff, sports facility staff and undergraduate students and for the children who attend the University’s various junior academies. The university provides a range of clothing for its sports staff and provides a core kit list for each of the first year students in the Cardiff School of Sport.
The clothing must meet the differing requirements of these user groups. These will differ in terms of the colour, quality, performance attributes and pricing. The clothing will need to be embroidered with the various logos associated with the Cardiff School of Sport and Cardiff Met Sport and where appropriate, will also be required in male and female fittings.
The student clothing must be hard-wearing and of a high technical standard in terms of factors such as fit and performance enhancement across a range of conditions. It must also be available in a range of competitive price points whilst appealing to the young student market that is particularly brand/image conscious.
The student intake does vary each year and we are unable to guarantee future volumes as this does depend upon recruitment but the university normally supplies a core list to approx. 750 students. The core list comprises two t-shirts, shorts, and a ‘hoodie’ and tracksuit trousers.
The staff kit requirement is fewer in numbers and is replaced usually either annually or bi-annually and to new staff.
The kit for the Cardiff Met junior academies is purchased directly by the parents of the academy members and is not provided by the university. The academies currently have some 2 500 members and academy members have the option to buy kit but it is only compulsory to the football coaching centres (approx. 140 children) and future ordering volumes cannot be guaranteed. The university recommends a core list of items for each academy and the supplier must be able to provide a kit list that is competitively priced for parents yet hard-wearing. The university will allow the supplier to market the kit list to prospective parents.
As part of this contract the supplier will be expected to provide an on-site presence in the University in the supply and returns/exchange of clothing to our first year students during induction week in September and as an on-going presence in the small shop space available in the National Indoor Athletic Centre (NIAC). The successful supplier must also provide a bespoke internet ordering and payment service on their web site.
The peak ordering demand will be in late August and September when the new students and join the University. There will also be high demand for junior academy clothing between September and December. The supplier will be expected to issue the core kit list to students during the University’s enrolment week and manage a fluctuating demand for the rest of the year. The operational hours of the shop will need to reflect this differing demand patterns. The shop will also form the focal point of trade with the various academies, both in terms of an ordering point and delivery and sales presence, although direct delivery to purchasers home addresses is acceptable.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at

II.1.6)Common procurement vocabulary (CPV)

18412000, 18412100, 18330000, 18331000, 18235300, 18223200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ITT 14/008
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.1.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

23.1.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref: 19482)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: to be non core and will be agreed with the supplier post award.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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