SRUC Contract for the Provision of Payroll Services

SRUC Contract for the Provision of Payroll Services

Requirement for payroll system that allows self-input and reporting coupled to a Managed Service covering payroll calculations, payroll advice, support and guidance where needed.

United Kingdom-Edinburgh: Payroll management services

2018/S 056-124144

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

SRUC
Kings Buildings, West Mains Road
Edinburgh
EH9 3JG
United Kingdom
Telephone: +44 1315354384
E-mail: procurement@sruc.ac.uk
Fax: +44 1315354314
NUTS code: UKM75

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Other type: Education, Research and Consultancy

I.5)Main activity

Other activity: Education, Research and Consultancy

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for the provision of Payroll Services

Reference number: 11800

II.1.2)Main CPV code

79211110

II.1.3)Type of contract

Services

II.1.4)Short description:

SRUC seeks an innovative solution that will provide access to a payroll system that allows self-input and reporting coupled to a Managed Service covering payroll calculations, payroll advice, support and guidance where needed.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79631000
79211110

II.2.3)Place of performance

NUTS code: UKM75
Main site or place of performance:

SRUC, West Mains Road, Edinburgh EH9 3JG, United Kingdom.

II.2.4)Description of the procurement:

SRUC seeks an innovative solution that will provide access to a payroll system that allows self-input and reporting coupled to a Managed Service covering payroll calculations, payroll advice, support and guidance where needed.

Tenderers must ensure that they meet all obligations as a data processor, as set out under the requirements of General Data Protection Regulations (GDPR). Where data would be processed by any other third parties in execution of this Contract then these must be clearly stated in the tender response.

Tenderers must complete and submit both the ESPD, and Schedule 3, 4, 5, 6 and 7 of the Invitation to Tender document. Failure to complete and submit the ESPD, and Schedule 3, 4, 5, 6 and 7 of this document will result in the tenderer’s submission being rejected.

The full requirement of each award criterion is detailed in Schedule 3 of the Invitation to Tender. Tenderers are requested to respond therein with clear proposals for each of the elements and should note the maximum word count for each section, if indicated.

A short list of a maximum of 3 suppliers will be drawn up based on the top three scores for award criteria Section 1, 2, 3, 4 and Pricing. The short listed suppliers will be invited to present their proposal and provide an overview of their system to SRUC. The presentation will be scored as per award criteria Section 5, with the awarded score being added to that for Section 1, 2, 3, 4 and Pricing.

Further Tenderers are required to disclose:

1. whether they rely on the capacities of others and any subcontractors not being relied on to meet the selection criteria (see ESPD Part II);

2. whether they can provide certification regarding payment of social security contributions and taxes (see ESPD Part II A.16.5);

3. whether they are enrolled in a relevant professional or trade register (see ESPD Part VI A);

4. details of Economic and Financial Standing (see ESPD Part VI B).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Professional Ability and Resources / Weighting: 15
Quality criterion – Name: Customer Service / Weighting: 10
Quality criterion – Name: Data Protection and Quality / Weighting: 15
Quality criterion – Name: Innovation and Added Value / Weighting: 5
Quality criterion – Name: Presentation / Weighting: 5
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract will be for a period of 4 years, with the option by mutual agreement to extend for two further periods of 12 months each, unless the contract is terminated earlier, in accordance with the provisions of clause 19 of the Purchaser’s Terms and Conditions of Contract as detailed in Schedule 8 of this tender.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

To ensure future functionality and best value, SRUC invites proposals for a HR system that could be added to our payroll system now or in the future.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See Tender documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/04/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 27/04/2018
Local time: 12:00
Place:

SRUC, West Mains Road, Edinburgh, EH9 3JG.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Six months prior to the end of contract.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=536087

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:536087).

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=536087

VI.4)Procedures for review

VI.4.1)Review body

SRUC
Kings Buildings, West Mains Road
Edinburgh
EH9 3JG
United Kingdom
Telephone: +44 1315354384
Fax: +44 1315354314Internet address:http://www.sruc.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/03/2018

 

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