Staffordshire County Council Lease Cars Scheme

Staffordshire County Council Lease Cars Scheme

The scheme is open to all permanent employees of the Council and such employees of sub-leasing authorities as those authorities determine.

United Kingdom-Stafford: Motor vehicles

2017/S 144-296746

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Staffordshire County Council
Commercial Team, 2 Staffordshire Place
Stafford
ST16 2DH
United Kingdom
Telephone: +44 1785854656
E-mail: laura.kendall@staffordshire.gov.uk
Fax: +44 1785854660
NUTS code: UKG24
Internet address(es):Main address: http://www.staffordshire.gov.uk/purchasing

Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#

I.1)Name and addresses

Stafford Borough Council
Civic Centre Riverway
Stafford
ST16 3AQ
United Kingdom
E-mail: commercial.team@staffordshire.gov.uk
NUTS code: UKG2
Internet address(es):Main address: https://supplierlive.proactisp2p.com/Account/Login#

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login#
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login#

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Lease Cars.

Reference number: PC716

II.1.2)Main CPV code

34100000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Staffordshire County Council has operated a staff car leasing scheme for its employees since 1986.

The scheme is open to all permanent employees of the Council and such employees of sub-leasing authorities as those authorities determine. The Council will require the right to sub-let vehicles provided under the contract through an agency agreement to other public sector bodies, under the same terms and conditions as the main contract. Vehicles are sub-let by the Council to individual employees under a separate agreement between the Council and employee.

II.1.5)Estimated total value

Value excluding VAT: 2 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

34110000

II.2.3)Place of performance

NUTS code: UKG2
Main site or place of performance:

Staffordshire.

II.2.4)Description of the procurement:

Staffordshire County Council has operated a staff car leasing scheme for its employees since 1986.

The scheme is open to all permanent employees of the Council and such employees of sub-leasing authorities as those authorities determine. The Council will require the right to sub-let vehicles provided under the contract through an agency agreement to other public sector bodies, under the same terms and conditions as the main contract. Vehicles are sub-let by the Council to individual employees under a separate agreement between the Council and employee.

An internal business unit of the Council, Fleetcare, is responsible for the scheme. Fleetcare actively promotes and markets the scheme.

The scheme’s fleet currently stands at 400 vehicles.

There is no restriction on manufacturer or type of vehicle or on any accessories/optional extras. However, vehicles leased to Staffordshire County Council employees are currently subject to a CO2 limit of 150 g/km.

The Council arranges its own fully comprehensive insurance cover.

Vehicles are contract hired for a three year period with various total mileages, although there may be occasions where a shorter or longer hire period is required.

The County Council makes no guarantee of business.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 2 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Initial term of Framework Agreement is 1.1.2018 to 31.12.2020 with an option to extend for a further 1 x 12 month period to 31.12.2021.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Initial term of Framework Agreement is 1.1.2018 to 31.12.2020 with an option to extend for a further 1 x 12 month period to 31.12.2021.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 01/09/2017
Local time: 13:00
Place:

SCC Commercial Team Offices.

Information about authorised persons and opening procedure:

SCC Commercial Team officers only.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Staffordshire County Council
Stafford
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/07/2017

 

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