Staffordshire County Council Print Management Service

This may include: Web print, Digital Print, Lithographical Print.

United Kingdom-Stafford: Printing services

2017/S 221-458668

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Staffordshire County Council
Commercial Team, 2 Staffordshire Place
Stafford
ST16 2DH
United Kingdom
Telephone: +44 1785854645
E-mail: sarah.lynn@staffordshire.gov.uk
Fax: +44 1785278286
NUTS code: UKG24

Internet address(es):Main address: https://www.staffordshire.gov.uk/business/procurement/homepage.aspx

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Print Management Service.

Reference number: PC741

II.1.2)Main CPV code

79810000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Staffordshire County Council (SCC) is seeking a Print Management Service for all of its print requirements. This may include:

Web print,

Digital Print,

Lithographical Print,

Wide Format,

Promotional Items.

II.1.5)Estimated total value

Value excluding VAT: 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

22000000

22450000

22458000

II.2.3)Place of performance

NUTS code: UKG24

Main site or place of performance:

Staffordshire.

II.2.4)Description of the procurement:

Staffordshire County Council (SCC) is seeking a Print Management Service for all of its print requirements. This may include:

Web print,

Digital Print,

Lithographical Print,

Wide Format,

Promotional Items.

The Supplier should be capable of supplying a wide range of mono and colour printed material including, but not limited to, the following types:

Brochures,

Booklets,

Business cards,

Posters,

Postcards,

Flyers,

Surveys,

Letterheads,

Banners,

Secure / Confidential printing.

The Supplier will handle all print requests received from SCC. Any print work that is unable to be printed in house, then a comprehensive print management service is to be offered. The Supplier will be able to source all forms of printed materials and other more specialised items from a network of print partners. However, the Provider will remain accountable to SCC for any underperformance of print partners.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The framework will run for the period of 12 months from 1.8.2018 — 31.7.2019 with 3 x 12 month options to extend from 1.8.2019 — 31.7.2020 and 1.8.2020 — 31.7.2021 and 1.8.2021 — 31.7.2022.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

Objective criteria for choosing the limited number of candidates:

As per the Selection Criteria detailed in the SQ Procurement Pack.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

3 x 12 month options to extend from 1.8.2018 — 31.7.2019 with 3 x 12 month options to extend from 1.8.2019 — 31.7.2020 and 1.8.2020 — 31.7.2021 and 1.8.2021 — 31.7.2022.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/12/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 19/02/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

12 months.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Payments may be made following acceptance by the banking agents of Staffordshire County Council.

This is an electronic tender. All submissions must be made via the formal Staffordshire County Council electronic tendering platform — Proactis. All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system. How to register — follow the link to Proactis electronic tendering (https://supplierlive.proactisp2p.com/Account/Login).

If you require urgent assistance regarding the initial usage of the electronic tendering portal please contact the Commercial Team on commercial.team@staffordshire.gov.uk

For reference the following website outlines Staffordshire County Council policy on the Community Right to Challenge:

http://www.staffordshire.gov.uk/business/procurement/Community-Right-to-Challenge/Community-Right-to-Challenge.aspx

VI.4)Procedures for review

VI.4.1)Review body

Staffordshire County Council
2 Staffordshire Place
Stafford
ST16 2DH
United Kingdom

VI.4.2)Body responsible for mediation procedures

Staffordshire County Council
2 Staffordshire Place
Stafford
ST16 2DH
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Lodging of Appeals — Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract/framework agreement.

If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages.

If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages.

The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/11/2017

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