Staffordshire County Council Print Management Services

Staffordshire County Council Print Management Services

The Council seeks A Print Management Service, where a single supplier handles all requirements and has access to third party capability and capacity.

United Kingdom-Stafford: Printing and related services

2017/S 181-370794

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Staffordshire County Council
Staffordshire Procurement, 2 Staffordshire Place
ST16 2DH
United Kingdom
Telephone: +44 1785854654
Fax: +44 1785854660
NUTS code: UKG24
Internet address(es):Main address:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Print Management Services.

Reference number: PC707

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Council seeks A Print Management Service, where a single supplier handles all requirements and has access to third party capability and capacity.

II.1.5)Estimated total value

Value excluding VAT: 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKG24

II.2.4)Description of the procurement:

The successful service provider should be capable of stepping into the role of PCS and supplying a wide range of mono and colour printed material including, but not limited to, the following types:



Business cards;








A ‘print on demand’ service is required that offers quick turnaround times, keeps documents up to date, reduces wastage, minimises storage and improves the environmental credentials of Staffordshire County Council. The County Council does not guarantee any volume of work or orders placed under this framework agreement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

After the initial period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

12 month initial period plus 3×12 month options to extend.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 20/10/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

Payments may be made following acceptance by the banking agents of Staffordshire County Council.

Legal form to be taken by the group of providers to whom the contract is to be awarded — no special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance. This is an electronic tender. All submissions must be made via the formal Staffordshire County Council electronic tendering platform — Proactis. All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system. How to register — follow the link to Proactis electronic tendering (

If you require urgent assistance regarding the initial usage of the electronic tendering portal please contact the Commercial Team on

For reference the following website outlines Staffordshire County Council policy on the Community Right to Challenge:

VI.4)Procedures for review

VI.4.1)Review body

Staffordshire County Council
1 Staffordshire Place
ST16 2DH
United Kingdom

VI.4.2)Body responsible for mediation procedures

Staffordshire County Council
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Lodging of Appeals — Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract/framework agreement.

If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages.

If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages.

The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

VI.4.4)Service from which information about the review procedure may be obtained

See VI.4.1
See VI.4.1
See VI.4.1
See VI.4.1
United Kingdom

VI.5)Date of dispatch of this notice:



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